1. Readiness Review Course
Screening or Scoping Meeting (ORR vs RA, Authorization Authority (AA) Defined, Startup Notification Report (SNR) Discussed, Schedule)
Startup Notification Report Prepared and Submitted
AA Approves SNR and Nominates DOE Team Leader (TL)
Readiness Review Process Begins
Contractor Plan of Action (CPOA) Prepared
DOE Plan of Action (POA) Prepared by DOE Line Mgr
AA Reviews and Approves
CPOA and POA
Contractor RR Implementation Plan (IP) prepared by Contractor RR Team and approved by CTL
DOE RR IP approved by TL
Prerequisites met (MSA)
Contractors RR and Final Report
Corrective Action Plan (CAP) Submitted and Approved
Prestart Findings Closed
Contractor Issues Readiness to Proceed (RTP)
DOE Endorsement of RTP and MSA
AA Authorizes Start of RR to RR TL
DOE RR and Final Report
CAP Submitted and Approved
AA Authorizes Startup
DOE TL Pre-Assessment Preparation and Planning (Team Selected
Pre-Site Visit, IP Drafted)
Initial Team Mtg
Readiness Review Course
Preparing for the Review and Pre-Visit – Mod 7
Nov 2006

2. Readiness Review Process
Screening or Scoping Meeting (ORR vs RA, Authorization Authority (AA) Defined, Startup Notification Report (SNR) Discussed, Schedule)
Startup Notification Report Prepared and Submitted
AA Approves SNR and Nominates DOE Team Leader (TL)
Readiness Review Process Begins
Contractor Plan of Action (CPOA) Prepared
DOE Plan of Action (POA) Prepared by DOE Line Mgr
AA Reviews and Approves
CPOA and POA
Contractor RR Implementation Plan (IP) prepared by Contractor RR Team and approved by CTL
DOE RR IP approved by TL
Prerequisites met (MSA)
Contractors RR and Final Report
Corrective Action Plan (CAP) Submitted and Approved
Prestart Findings Closed
Contractor Issues Readiness to Proceed (RTP)
DOE Endorsement of RTP and MSA
AA Authorizes Start of RR to RR TL
DOE RR and Final Report
CAP Submitted and Approved
AA Authorizes Startup
DOE TL Pre-Assessment Preparation and Planning (Team Selected
Initial Team Mtg
Pre-Site Visit, IP Drafted)
6 Months
Prior to RR
1 Year
Prior to RR
3 Months
Prior to RR
Nov 2006

3. Learning Objectives Describe the purpose of ORR/RA preparation
Describe the activities, products, and responsibilities during a pre-visit including:
Preparation/ Planning
Acquiring unescorted facility access
Interview requests
Document requests
Evolution requests
Implementation Plan finalization
Biography/ Credentials submittal
Nov 2006

4. Development of Implementation Plan,
ORR Time Line
POA
Approval
Initial
Pre-
review
visit
Site
Introduction
meeting
Conduct
Review
Close-out
meeting
Follow-up Review
Team
meeting
ORR Report
Development of Implementation Plan,
Generation &
CRADs, & Checklists
Review
Nov 2006

5. Prior to the Pre-Visit Advanced Planning (3 months prior to RR)
Initiate the process of selecting team members and administrator;
Identify Federal and Contractor POCs to assist Team Members;
Prepare a draft Implementation Plan including designation of functional areas and development of draft CRADs.
Send a letter or formalizing the notification of the RR to the site points of contact
Nov 2006

6. Prior to the Pre-Visit Advanced Planning (5 - 6 weeks to RR)
Team Leader arranges for:
Briefings/tours by facility management;
Access training;
Security and Computer Access;
Work area ;
Ensure Implementation Plan can be executed with defined time period . . .
Nov 2006

7. Prior to the Pre-Visit Advanced Planning (5 - 6 weeks to RR)
Notify team members of requirements and site visits;
Security clearances;
Site specific training;
/Conference calls . . .
Encourage team members to review the Implementation Plan:
Identify and avoid areas of duplication;
Consolidate review areas where possible;
Identify omissions and oversights.
Assemble and mail data packets to team member
Nov 2006

8. Documenting Qualifications
Team Leaders will determine and document qualifications of ORR/RA team members.
Team Leaders must ensure ORR/RA records contain the information to certify the qualification of team members:
Resumes;
Required reading;
Training records . . .
Nov 2006

9. Qualification Summary (example)
Name:
Objectives Assigned:
Employer / Normal Work Assignment:
Summary of Technical Qualifications: (Bullet format please, no narrative)
Summary of Assessment / ORR / Inspection Qualifications (bullets)
Basis for Acceptable Independence
Summary of Facility Familiarization:
Required Reading
Initials
Liquid Stabilization Program Plan
Interim Safety Analysis, Bldg and CWTS
DOE Plan of Action
DOE Implementation Plan
ORR Standard: Writer’s Guide (Appendix 4)
BLDG 371 OSRs (applicable to assigned FA)
Training
Date
General Employee Radiological Training
General Employee Training
RADWORKER II Qualification
Alarms, Sounds, and Response Training
Nuclear Materials Safeguards Training
Nuclear Criticality Safety Training
Tour, Bldg 371, CWTS Areas
Team Leader Signature:
Nov 2006

10. Pre-Visit Meeting Entire team participation . . .
Include Team “Site Residents” in visit activities!
Introduce team members to counterparts;
Identify site access, control, security and required Team equipment and computer issues;
Plan for the actual on-site review:
Identify documents to be reviewed (pre-review, and during review);
Identify potential personnel to be interviewed;
Identify potential systems to be reviewed;
Identify potential operations to be observed;
Develop proposed schedule for the review.
Nov 2006

11. Pre-Visit Meeting – Agenda Items
Introduction of Team to the Site and Site Personnel . . .
Briefing of ORR/RA Process:
discussion of review objectives;
discussion of review methods;
discussion of review forms and format
discussion of the review schedule . . .
discussion of needs of team (documents, interviews, observations);
discussion of team member interfaces with observers
Nov 2006

12. Pre-Visit Meeting – Agenda Items
Presentations by site/project management:
Site/activity management & organization;
Operations and interfaces;
Status of achieving readiness; projected schedule;
Any unique aspects of activity or project . . .
Perform a Facility Tour
Final Drafting of Implementation Plan CRADS
Scheduling of Team Member and Facility/Site Counterpart meetings and coordination (interviews, observations, and drills). . .
Nov 2006

13. Document Request for Required Reading
Utilize pre-review visit to determine appropriate site documents;
Early and electronic is helpful;
Web Site Access;
Delivery via CD;
Minimize review of Draft Documents;
Obtain/review index of all relevant site/facility documents
Nov 2006

14. Document Request for Required Reading (continued)
Documents that might be relevant to the review include:
Accident/Occurrence reports;
Shutdown documentation;
Other appraisals/audits/investigation reports;
Safety Analysis Report/Environmental Documentation
Nov 2006

15. Observations and Interview Request
Identify potential interviewees (managers, operators, technicians, engineers);
Identify potential observations;
Exercise different shifts when possible and see a representative sample;
Exercise representative samples of staff / avoid dream teams;
Keep requests reasonable and be flexible;
Ensure you know how to evaluate what you asked for
Nov 2006

16. An Effective ORR/RA Avoid unnecessary duplication of:
Interviews, procedure reviews;
Drills, exercise observations . . .
Know the “time line” of the review:
Schedule driven;
Defined sequences;
Meet the review schedule.
Evaluate team requirements:
Issues beyond team expertise . . .
Conflicts of interest?
Communicate generic problems that could affect or impact other review areas . . .
Self Study - Re-familiarize yourself with the standards and directives you will be referencing
Nov 2006

17. Summary ORR/RA preparation begins well before the on-site review . . .
Utilize a pre-review site visit, “Pre-Visit,” to acquaint team with facility, counterparts, management system and coordinate;
Don't overlook administrative considerations;
Remember, it is the last chance to identify any changes needed in the Implementation Plan!!
Nov 2006

18. Questions
Nov 2006 23

19. Readiness Review Course
Screening or Scoping Meeting (ORR vs RA, Authorization Authority (AA) Defined, Startup Notification Report (SNR) Discussed, Schedule)
Startup Notification Report Prepared and Submitted
AA Approves SNR and Nominates DOE Team Leader (TL)
Readiness Review Process Begins
Contractor Plan of Action (CPOA) Prepared
DOE Plan of Action (POA) Prepared by DOE Line Mgr
AA Reviews and Approves
CPOA and POA
Contractor RR Implementation Plan (IP) prepared by Contractor RR Team and approved by CTL
DOE RR IP approved by TL
Prerequisites met (MSA)
Contractors RR and Final Report
Corrective Action Plan (CAP) Submitted and Approved
Prestart Findings Closed
Contractor Issues Readiness to Proceed (RTP)
DOE Endorsement of RTP and MSA
AA Authorizes Start of RR to RR TL
DOE RR and Final Report
CAP Submitted and Approved
AA Authorizes Startup
DOE TL Pre-Assessment Preparation and Planning (Team Selected
Pre-Site Visit, IP Drafted)
Initial Team Mtg
Readiness Review Course
Preparing for the Review and Pre-Visit – Mod 7
Nov 2006

20. Readiness Review Process
Screening or Scoping Meeting (ORR vs RA, Authorization Authority (AA) Defined, Startup Notification Report (SNR) Discussed, Schedule)
Startup Notification Report Prepared and Submitted
AA Approves SNR and Nominates DOE Team Leader (TL)
Readiness Review Process Begins
Contractor Plan of Action (CPOA) Prepared
DOE Plan of Action (POA) Prepared by DOE Line Mgr
AA Reviews and Approves
CPOA and POA
Contractor RR Implementation Plan (IP) prepared by Contractor RR Team and approved by CTL
DOE RR IP approved by TL
Prerequisites met (MSA)
Contractors RR and Final Report
Corrective Action Plan (CAP) Submitted and Approved
Prestart Findings Closed
Contractor Issues Readiness to Proceed (RTP)
DOE Endorsement of RTP and MSA
AA Authorizes Start of RR to RR TL
DOE RR and Final Report
CAP Submitted and Approved
AA Authorizes Startup
DOE TL Pre-Assessment Preparation and Planning (Team Selected
Initial Team Mtg
Pre-Site Visit, IP Drafted)
6 Months
Prior to RR
1 Year
Prior to RR
3 Months
Prior to RR
Nov 2006

21. Learning Objectives Describe the purpose of ORR/RA preparation
Describe the activities, products, and responsibilities during a pre-visit including:
Preparation/ Planning
Acquiring unescorted facility access
Interview requests
Document requests
Evolution requests
Implementation Plan finalization
Biography/ Credentials submittal
Nov 2006

22. Development of Implementation Plan,
ORR Time Line
POA
Approval
Initial
Pre-
review
visit
Site
Introduction
meeting
Conduct
Review
Close-out
meeting
Follow-up Review
Team
meeting
ORR Report
Development of Implementation Plan,
Generation &
CRADs, & Checklists
Review
Nov 2006

23. Prior to the Pre-Visit Advanced Planning (3 months prior to RR)
Initiate the process of selecting team members and administrator;
Identify Federal and Contractor POCs to assist Team Members;
Prepare a draft Implementation Plan including designation of functional areas and development of draft CRADs.
Send a letter or formalizing the notification of the RR to the site points of contact
Nov 2006

24. Prior to the Pre-Visit Advanced Planning (5 - 6 weeks to RR)
Team Leader arranges for:
Briefings/tours by facility management;
Access training;
Security and Computer Access;
Work area ;
Ensure Implementation Plan can be executed with defined time period . . .
Nov 2006

25. Prior to the Pre-Visit Advanced Planning (5 - 6 weeks to RR)
Notify team members of requirements and site visits;
Security clearances;
Site specific training;
/Conference calls . . .
Encourage team members to review the Implementation Plan:
Identify and avoid areas of duplication;
Consolidate review areas where possible;
Identify omissions and oversights.
Assemble and mail data packets to team member
Nov 2006

26. Documenting Qualifications
Team Leaders will determine and document qualifications of ORR/RA team members.
Team Leaders must ensure ORR/RA records contain the information to certify the qualification of team members:
Resumes;
Required reading;
Training records . . .
Nov 2006

27. Qualification Summary (example)
Name:
Objectives Assigned:
Employer / Normal Work Assignment:
Summary of Technical Qualifications: (Bullet format please, no narrative)
Summary of Assessment / ORR / Inspection Qualifications (bullets)
Basis for Acceptable Independence
Summary of Facility Familiarization:
Required Reading
Initials
Liquid Stabilization Program Plan
Interim Safety Analysis, Bldg and CWTS
DOE Plan of Action
DOE Implementation Plan
ORR Standard: Writer’s Guide (Appendix 4)
BLDG 371 OSRs (applicable to assigned FA)
Training
Date
General Employee Radiological Training
General Employee Training
RADWORKER II Qualification
Alarms, Sounds, and Response Training
Nuclear Materials Safeguards Training
Nuclear Criticality Safety Training
Tour, Bldg 371, CWTS Areas
Team Leader Signature:
Nov 2006

28. Pre-Visit Meeting Entire team participation . . .
Include Team “Site Residents” in visit activities!
Introduce team members to counterparts;
Identify site access, control, security and required Team equipment and computer issues;
Plan for the actual on-site review:
Identify documents to be reviewed (pre-review, and during review);
Identify potential personnel to be interviewed;
Identify potential systems to be reviewed;
Identify potential operations to be observed;
Develop proposed schedule for the review.
Nov 2006

29. Pre-Visit Meeting – Agenda Items
Introduction of Team to the Site and Site Personnel . . .
Briefing of ORR/RA Process:
discussion of review objectives;
discussion of review methods;
discussion of review forms and format
discussion of the review schedule . . .
discussion of needs of team (documents, interviews, observations);
discussion of team member interfaces with observers
Nov 2006

30. Pre-Visit Meeting – Agenda Items
Presentations by site/project management:
Site/activity management & organization;
Operations and interfaces;
Status of achieving readiness; projected schedule;
Any unique aspects of activity or project . . .
Perform a Facility Tour
Final Drafting of Implementation Plan CRADS
Scheduling of Team Member and Facility/Site Counterpart meetings and coordination (interviews, observations, and drills). . .
Nov 2006

31. Document Request for Required Reading
Utilize pre-review visit to identify appropriate site documents;
Early and electronic is helpful;
Web Site Access;
Delivery via CD;
Minimize review of Draft Documents;
Obtain/review index of all relevant site/facility documents
Nov 2006

32. Document Request for Required Reading (continued)
Documents that might be relevant to the review include:
Accident/Occurrence reports;
Shutdown documentation;
Other appraisals/audits/investigation reports;
Safety Analysis Report/Environmental Documentation
Nov 2006

33. Observations and Interview Request
Identify potential interviewees (managers, operators, technicians, engineers);
Identify potential observations;
Exercise different shifts when possible and see a representative sample;
Exercise representative samples of staff / avoid dream teams;
Keep requests reasonable and be flexible;
Ensure you know how to evaluate what you asked for
Nov 2006

34. An Effective ORR/RA Avoid unnecessary duplication of:
Interviews, procedure reviews;
Drills, exercise observations . . .
Know the “time line” of the review:
Schedule driven;
Defined sequences;
Meet the review schedule.
Evaluate team requirements:
Issues beyond team expertise . . .
Conflicts of interest?
Communicate generic problems that could affect or impact other review areas . . .
Self Study - Re-familiarize yourself with the standards and directives you will be referencing
Nov 2006

35. Summary ORR/RA preparation begins well before the on-site review . . .
Utilize a pre-review site visit, “Pre-Visit,” to acquaint team with facility, counterparts, management system and coordinate;
Don't overlook administrative considerations;
Remember, it is the last chance to identify any changes needed in the Implementation Plan!!
Nov 2006

36. Questions
Nov 2006 23