1. Visual aids – design and type
Why a visual aid?
Save time
Highlights key points
Creates impact
Helps the presenter
Creates variety
Builds interest

2. Type of visual

3. Type of visual

4. Equipment and Enviroment

5. Design Elements Color Space Fonts Font Sizes Clip Art/Photos
Animations

6. Using Color Use light text on a dark background
Use a limited number of colors
Use one color for titles and another color for text
Use colors consistently

7. Using Space Try to avoid large blank spaces
Don’t put too much material on a single slide (7 X 7)
Leave extra room at the edge of slides
Try to limit each slide to six lines of text

8. Choosing Fonts Use fonts that are easy to read
Avoid distracting, decorative fonts
AVOID ALL CAPS
Use a limited number of fonts
Use fonts consistently

9. Font Sizes
Use font size consistently for titles, subtitles, text, etc.
Use a large enough font to be seen clearly
44-point for titles
32-point for text

10. Using Animations
Animations allow you to manipulate text and add motion to otherwise static material
Though fun, animations can be distracting and should not overpower the content of your speech

11. Planning Your Presentation
Review your speech outline
Identify points that can be illustrated with PowerPoint
definitions
charts
graphs
statistics, etc.

12. LANGUAGE FOCUS

13. Visual aids – design and type
Introducing the visual
OK.Let’s take a look at…...
I have a transparency to show you.
The first/second/next/final slide is…

14. Visual aids – design and type
Meaning of the visual
This shows/illustrates/demonstrates/refer to…
This is a graph/an organigram whish shows…
As you can see,this is…
Here we can see…

15. Visual aids – design and type
Focusing attention
I’d like to draw your attention to…
One of the most importan aspect of this is…
At first glance it seems….but…

16. Visual aids – design and type
Check with the audience
Is that clear for everyone?
Is that in focus?
Can everybody see that?

17. Visual aids – describing charts
Describing change up Up
To go up
To increase an increase
To rise a rise
To grow a growth

18. Visual aids – describing charts
Describing change
rocket
To improve an improvement
To get better an increase
To recover a recovery
To rocket a rocket

19. Visual aids – describing charts
Describing change
peak
Other
To remain stable
To level out
To reach a peak
To peak a peak

20. Visual aids – describing charts
Describing change
down
Down
To go down
To decrease a decrease
To fall a fall
To drop a drop

21. Visual aids – describing charts
Describing change
slump
To deteriorate a deterioration
To get worse
To worsen a worsening
To slump a slump

22. Visual aids – describing charts
Describing change
fluctuate
To fluctuate a fluctuation
To bottom out
To reach a low point
To hit a low a low

23. Visual aids – describing charts
Speed of change
Sales rose rapidly.
There was a rapid
rise in sales.
Rapid Rapidly
Steady - Steadily
Gradual - Gradually
Slow Slowly

24. Visual aids – describing charts
Degree of change
Sales rose dramatically.
There was a dramatic
rise in sales
Dramatic Dramatically
Significant - Significantly
Moderate - Moderately
Slight Slightly

25. Visual aids – describing charts
Prepositions 7 6 5 4 3 2 1
Sales rose from 3 million
to 7 million.
Sales rose by 4 million. There was an increase
of 4 million over last year.
Sales stood at 3 million
in January.
Jan Jan 2000
To stand at
From…to…
By…
An increase of…

26. Visual aids – design and type
Spot check - visuals
Are spelling and grammar
correct?
Is lettering clear?
Is the layout logical?
Are the colours compatible?
Does it communicate or distract?

27. Handling questions
Questions Asking for clarification: Perhaps posed by student
What did you mean when you said..?
Are you saying that..?
Could you go over that again,please?It wasn’t very clear for me.
Could you say a little bit more about…?
Don’t you think that…?

28. Handling questions Clarify if you don’t understand
If I understand you correctly,you want to know…
You’re asking me about …. Is that right ?
Sorry , I didn’t follow / catch the question.
Could you repeat for me , please ?
In other words , you’re asking ….

29. Handling questions
How do you respond?

30. Handling questions Ineffective responses Effective responses Avoid!!!
I’m afraid I can’t really answer that.
That’s not really my area / field , I’m afraid ….
I don’t have the figures with me.
I’m afraid that question goes
beyond the subject of today’s class.
I’m afraid that’s confidential.
I’m not at liberty to give you that information.
I’d be glad to discuss that with you personally after the class.
That’s a good / difficult /complex / an interesting question.
Thank you for asking that question.
I’m glad someone asked that question. It allows me to say…
Yes , I mentioned in the introduction…..
As I said / pointed out / explained earlier , …..
I think / already made it clear that..
Avoid!!!

31. Handling questions ACCEPTING CRITISM
I accept that. / That’s a fair point. /
I agree with what you
’re saying.
Up to a point , I agree.
RETURNING A QUESTION
Well , let me ask you the same question.
OK.Let me ask you a question.
I can answer that by asking you a question.
CHECK YOUR ANSWER
Does that answer your question? / Is that OK ?
Is that clear now ? / Can we move on ?