1. Solid Waste Management Coordinating Board Transition Planning Update
Georg T. Fischer, Dakota County
May 31, 2017

2. Overview Transition Planning Process Recommended SWMCB Functions
Recommended SWMCB Administrative Option
Current Joint Powers Agreement
Next Steps
Resolution

3. Transition Planning Process
Stakeholder Meeting
Contract Awarded
Feb 26
Industry Scan Completed
RFP Issued
Interviews Completed
Aug 24
Sep 22
Draft Findings Reported to SWMCB
Feb 27
Jan 25
Apr 26
2016
2017
2016
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
2017
Today

4. Current Functions Legislative Programs
Regional Programs Operating Jointly
Policy Development and Planning
Research
Education/Workshops/Roundtables
Communications and Outreach

5. Assessment Framework 3X3 Matrix
Horizontal: effectiveness: Ineffective, Somewhat Effective, Highly Effective
Vertical: Importance: Unimportant, Somewhat Important, Highly Important

6. Net Promoter Score Application
Assessment Framework converted to provide a net Promoter Score Analysis
%Promoters-%Detractors=Net Promoter Score
The higher the score the better

7. SWMCB Overall Function Ratings
Discontinue or Reduce
Improve
Maintain
Grow
-100
-75
-50
-25 25 50 75
100
Function
Net Promoter Score
Legislative Program
78%
Regional Programs
61%
Policy Development and Planning
50%
Research
28%
Communications and Outreach
-11%
Education Workshops and Roundtables
-19%

8. Current Functions Legislative Programs
Regional Programs Operating Jointly
Policy Development and Planning
Research
Education/Workshops/Roundtables
Communications and Outreach
These will be incorporated into a new JPA and will be used to develop 2018 Budgets and work plan. So we need to know now if there are any issues –One by One.

9. Current Legislative Program
Product Stewardship
Increased SCORE Funding
Funding MLCAT and CLIF
Support of State Statutory Goals 115A.02
Support Restriction on Disposal ( )

10. Recommended Legislative Program
Product Stewardship
Increased SCORE Funding
Funding MLCAT and CLIF
Support of State Statutory Goals 115A.02
Support Restriction on Disposal ( )
Expand Partnerships with Other Organizations

11. Current Regional Programs Operating Jointly Function
Regional Hauler Licensing
HHW Reciprocal Use Program
HAZWOPER Training
Data (ReTRAC)
Signmaker

12. Recommended Regional Programs Operating Jointly Function
Regional Hauler Licensing - Research merits of enhanced program
HHW Reciprocal Use Program -Promote aggressively
HAZWOPER Training
Data (ReTRAC)
Signmaker

13. Current Policy Development and Planning Function
Policy Plan, Regional Master Plan and County SW Master Plans
Collaboration with PCA on Policies and Programs
Support for the SW Hierarchy
MPCA Enforcement of
Reducing Barriers for New Processing Technologies

14. Recommended Policy Development and Planning Function
Policy Plan, Regional Master Plan and County SW Master Plans- revisit modifications to planning processes
Collaboration with PCA on Policies and Programs- strengthen relationship and clarify roles
Support for the SW Hierarchy
MPCA Enforcement of
Reducing Barriers for New Processing Technologies

15. Current Research Function
Market Development
Multi-Unit Residential Recycling
Barriers to Recycling
Compost Facility Siting
Recycling Challenges at Chain Stores

16. Recommended Research Function
Market Development
Multi-Unit Residential Recycling
Barriers to Recycling
Compost Facility Siting
Recycling Challenges at Chain Stores
Better define goals, links to policy, etc.

17. Current Education/Workshops, etc. Function
Commercial Recycling
AIA Collaboration on Multi-Unit Residential Enclosures to Facilitate Recycling
Pre-Demo and C & D Management Workshop
Green Events Workshop
Contracting With Schools Workshop

18. Recommended Education/Workshops, etc. Function
Commercial Recycling
AIA Collaboration on Multi-Unit Residential Enclosures to Facilitate Recycling
Pre-Demo and C & D Management Workshop
Green Events Workshop
Contracting With Schools Workshop
Encourage Counties to Sponsor their own events and invite staff from other Counties

19. Current Communications and Outreach Function
Social Media Messaging
E-Newsletters
Media Campaigns
Communications Toolkits

20. Recommended Communications and Outreach Function
Focus on Businesses
SWMCB Official Notices
Social Media Messaging
E-Newsletters
Media Campaigns
Communications toolkits

21. Recommended Administrative Service Option
Continue contract for administrative services
Procure services through an RFP process

22. Current Joint Powers Agreement
Amended and Restated Agreement signed in 1998
Outdated
County programs have matured
Shift from regional to County accountability
SCORE funding directly to Counties (2016)
A re-write is needed

23. Current Joint Powers Agreement: Withdrawal
Article X, Section 1: Withdrawal:
a) No withdrawal shall be effective until January 1 of the next calendar year following the year in which notice of withdrawal was provided
b) Written notice of withdrawal shall be provided to the Board no later than June 30 in the year prior to the effective date of withdrawal
Article X, Section 2: Effect of Withdrawal: Withdrawal by any County shall not terminate this Agreement.

24. Current Joint Powers Agreement: Amendments
Article XI, Section 1 Amendments:
This Agreement may be amended only in writing and upon the consent of each of the Boards of Commissioners of the Counties.

25. Current Joint Powers Agreement: Termination
Article X, Section 3 Termination:
This Agreement shall terminate upon the occurrence of any one of the following events
A. When necessitated by operation of law or as a result of a decision by a court of competent jurisdiction
B. When a majority of the Counties agree, by resolution, to terminate the Agreement upon a date certain.

26. Next Steps
Counties Amend JPA to Extend Notice To Withdraw Date
SWMCB Adopts New Functions and Administrative Structure
Counties Provide Official Notice to Remain or Withdraw
Jul 26
Staff Present New Draft JPA and Scope of Administrative Services to SWMCB
New JPA Takes Effect, Existing JPA terminates
May 31
Sep 27
Jul 26
Jan 1
2017
2018
2017
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
2018

27. Resolution Approval of Recommended Functions
Approval of Recommended Administrative Option
Direction to staff
Development of a draft JPA Amendment to extend the Notice of Withdrawal Date
Development of New JPA
Development of Scope for Administrative Services RFP
Recommended Individual County Board Actions
Advise SWMCB of Intent to Remain or Withdraw
Terminate Existing JPA
Amend JPA re: Notice of Withdrawal Date

28. Questions/Comments?