1. St. Mary’s Church Expansion Project
Presented to the Congregation on 16-Oct-2016

2. Presentation Outline Introduction to the church expansion project
Project engineering committee
Feasibility study
Financial situation
Next steps
Q & A

3. The church expansion project
52,450 sq. ft. (1.2 Acres)
101,000 sq. ft. (2.3 Acres)
Service Building
Larger Church
Church built 1988
Congregation was 40 families, church was built to fit 270
In 2016 we are 300 families
Congregation growth…
Newcomers
New young families and new born
New and returning members
Limited space…
Small worship area & limited # of parking spots
Limited number of Sunday school Classrooms
No gym or play areas for youth and kids
No study rooms for students
No meeting rooms for seniors and families
No stage for church’s plays

4. Project Engineering Committee Established October 18th, 2015
Abdalla, Samuel; Represents the BOD
Fanous, Maged, P.Eng.; Structural engineer and project manager
Samy, Bishoy; Civil Engineer, PhD Candidate
Sidarous, Ramez, P.Eng.; Structural engineer
Wahba, Albert, P.Eng., M.A.Sc., PMP; Project manager
Paul Daniel, BSc., Accepted to take meeting minutes
Jan Mikhail, M.A.Sc Accepted to take meeting minutes
October 18th, 2015: The BOD nominated the committee members. The following members accepted the assignment
Consult with other church members as needed;

5. Committee Goals November 1st, 2015
Prepare an unbiased feasibility study;
Establish a broad project roadmap;
Assess the church financial situation;
Assess other expansion options; and
Collect congregation feedback.

6. Selecting Architecture Firm
6 Firms
A Total of 6 proposals were received
N45 firm scored the highest
Interview questions, N45 addressed all
N45 firm (St. George church)
Very positive feedback about N45 from St. George board member
Meeting with Hany Guirguis:
N45 was great to deal with
N45 had great respect for the Coptic architect
N45 Budget was based on hourly rate
N45 were very flexible for design changes
No bidding was done to hire the contractor
Problems in financing ( from RBC to Scotia to National Bank)
Parking problem with the City, had to do variance application

7. Building Layout St. Mary (2.3 Acres) ≈ Church: 800 Seats
St. George (2.7 Acres)
≈ Church: 800 Seats

8. Ground Floor Plan
Stage & Gym
Fitness Room
Church

9. 2nd Floor Plan
Classrooms
Guest Studio
Meeting Rooms

10. Basement Floor Plan Youth and Study Rooms Chapel Play Room Kitchen &
Dinning Hall
Classrooms

11. Pre-consultation Meeting June 17th, 2016
No major issues were identified
Zoning Amendment is required
Soil, Traffic, sewer, and noise studies
Getting the neighbors onboard to accept the project.
Major Zoning Amendment is required for the 6 residential lots

12. Church Financial Situation
Church Debts:
$250k Personal loans
$300k Total mortgages for the 3-houses
Church Assets:
$2.5M-3.0M For Greenbank land
$1.0M For the Daycare
$500k St. Mary Cottage/Land

13. Buy land and build a new Church
Other Options?
Buy land and build a new Church
Buy Existing Church
Yellow crosses locates St. Mary Church and St. Georges & St. Anthony Church
The majority of the congregation is located at the south.
Based on the congregation concentration, the next logical expansion to be in the South-side or West-side of Ottawa.
Buy a Land and Build a New Church
3440 EAGLESON ROAD, Richmond
8.83 ac
$695,000
6788 FALLOWFIELD ROAD, Ottawa, Ontario
10 ac
$349,900
Buy Existing Church
It is very hard to find a suitable church with a service building
We found churches with limited number of parking lots
Examples of available churches
555 Parkdale avenue St. Matthias $2.0 M
Merivale Church $4.0M

14. Comparison & Recommendations
Criteria
Option-1
Option-2
Option-3
(Expand church at current location)
(Build a new church on new land)
(Buy an existing church)
Market availability
Available
Very Challenging
Projected cost
$2.2 Million (Phase-0)
$8.6 Million (Phase-1)
$9.0 Million (Phase-2)
$1.0 Million (Phase-0)
$3.0 to $4.0 Million (Church Only)
Project schedule
Service building can be available as early as 2020.
Church building is needed first, followed by the service building.
Depends on market availability.
Phase 1 Construction Cost: $5.8M
Phase 1 Professional Fees: $650,000
Phase 1 Finishing: $750,000
Phase 1 Site Preparation, demolition fees and City studies: $1.4M
Payoff debt and buy 3 houses: 2.2 M
Phase 2 Construction Cost: $7.2M
Phase 2 Professional Fees: $850,000
Phase 2 Finishing: $750,000
Phase 2 Site Preparation, demolition fees: $500,000
Assets to guarantee the loan and/or reduce the construction cost
Greenbank land
St. Mary’s Cottage
Daycare
N/A
Funding source
100% of St. Mary’s Congregation
≈50% of St. Mary’s Congregation
Maintenance cost
Low
High

15. Financing Options Phase-0: $2.2 Million Phase-1
Buy the remaining 3-houses
Pay-off the current debt
Demolition of the 6-houses
Phase-1
Use Greenbank land to guarantee the loan
Sell Greenbank land to reduce the construction cost
Loan:
$8.6 Million
$6.1 Million
Interest (Commercial):
4.5%
Amortization:
20 Years
Average monthly contribution per family (based on 100 active families):
$540
$385
Total number of registered families: 304
Total number of regular families: 188
Assume 50% of regular families to be active contributors: ≈ 100

16. Project Roadmap
Begin Construction of Church Building
2015
2016
2017
2020
2023
Initiation
Start
Initiation: Selection of the expansion committee and establishing committee goals.
Feasibility Study: Decision on the path moving forward: can we afford the project? How? Is this the best option?
Start: Based on the decision, might start purchasing the three remaining houses!
Service Building: Service building design and construction is completed
Church Building: Finalize the church design, and start phase-2 construction
Feasibility Study
Service Building Completed

17. Moving Forward… Hear from you…
Second presentation on October 23rd, 2016 after Church.
Presentation available on the church website and on YouTube channel.
Information Zone available in the Basement.
Hear from you…

18. Voting In person at the church’s basement or by e-mail:
Until November 6th, 2016
In person at the church’s basement or by
Do you consider church expansion essential to the future of the church for serving current and future generations?
Which option do you choose?
Option 1 – Expand on the existing property
Option 2 – Build project on new land
Would you be willing to support this project financially?
Any comments about the church expansion project OR architectural plan/drawings?