1. Clubs Academy 17
welcome

2. Programme Outline 10:00 Welcome & Learning Objectives Your Union 10:45
For F’s Sake
11:45
Events & Marketing
Leading Your Club
Lunch in Venue
12:30
Looking After Ourselves & Others
Club Mentoring Initiative
15:00
Moving Forward

3. Events & Marketing Secretaries & Treasurers
Who Goes Where?
Please ensure your society is represented at each session
Break Out Sessions
For F’s Sake Everyone!
11:00
Events & Marketing Secretaries & Treasurers
Leading Your Club
Presidents & VPs
11:50
LT B3
LT B4

4. Why are we here today?
Clubs Academy is about preparing you for the year ahead to run your club as successfully as possible!

5. Switch On Log On Online Stuff and Socrative
b.socrative.com/login/student
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We encourage you to interact today, logging on to share your thoughts mostly through the two channels above. However, we also want you to switch on to the content of the day. So please social media yourselves in moderation and work with us to make today as beneficial as possible.
Padlet
padlet.com/alban_dickson/ClubsAcademy17

6. Socrative Put You To The Test! Log on to Socrative…
b.socrative.com/login/student
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Quick Quiz:
Who is C&S Officer?
How many hours do you need to book a room in the University?
Where is the Clubs printer found?
What does it cost to book Venue?

7. …and anything else you want to know!
Learning Objectives
Attendees should conclude the day equipped with understanding Students Union resources and procedures for successfully running student-led clubs.
Prepare 2017/18 to be the most successful year for club!
Know what is available to you!
Union Staff
Resources
Publicity
Events
…and anything else you want to know!
Quick Quiz:
Who is C&S Officer?
How many hours do you need to book a room in the University?
Where is the Clubs printer found?
What does it cost to book Venue?

8. Learning Objectives
Get an understanding of your club’s finances, how to apply for funding and explore fundraising ideas.
Develop an insight on how to plan successful events.
How to lead and run your club making it the best it can be for your members!
Get to meet other clubs, and their committees!

9. Cross Town Connection Let’s Get Started! High 5 Low 5 Fist Bump
Fisherman
Dairy Farmer
Turkey Handshake

10. introduction to your union
Clubs Academy 17
introduction to your union

11. Your Union Your Students’ Union: Making Students Lives Better
Your Union is guided by the Sabbatical team you elected in March, supported by staff members.
Make sure your voice is heard when it comes to the decisions that affect you.

12. Meetings Communities Zone Communities Zone Executive Committee
One Monday evening each month
To give feedback and provide input in decisions
Announce and share events and opportunities
Recommended attendance; networking & info!
Communities Zone Executive Committee
Once/twice a month during semester
Panel for constitutions, awards and club grant
Part-time officers, three presidents and two students

13. Communities Zone Officers
Elected Officers
There are part-time, voluntary, roles within each zone
Communities Zone Executive
Clubs & Societies Officer
Communities Officer
Vacancies will be filled in by-elections
Environment & Ethics Officer
Housing Officer
International Officer
Media Officer

14. Who’s Who Jamie Grant – VP Communities 2017-18
Jess Logan – VP Communities
Alban Dickson – Activities & Volunteer Coordinator
Anuraag “AJ” Mukhia – Clubs and Societies Officer
Rachel Bradshaw – Communities Officer
Nick Manton – Communications Manager
Lauren Kirk – Marketing, Events & Comms Coordinator
Wendy Forbes – Union Secretary
Amy Emberlin – Policy & Research Coordinator
Jill Lowe – Sports Administrator

15. Your Media Partners AirTV Air3 Radio Brig newspaper
Air3 Radio
Brig newspaper

16. Communities Officer Introduction

17. Clubs & Societies Introduction

18. VP Communities Introduction

19. Your Obligations Lead the way
Provide your members with representation at Union events and meetings.
Uphold the values of the Union
Equal Opportunities Policy
Club’s Charter
Club Constitution
HAVE FUN, get involved, be ambitious and win awards for the stuff you do!

20. How can Your Union support?
Room Bookings
Recruitment
Event Planning
Funding
Finances
Publicity & Printing

21. Collaborations There’s plenty to gain from working together too
Membership, capacity, new projects

22. Collaborations Break up into smaller groups
Two (or more) clubs in each group
Plan a collaborative event together
What will the event be?
When will it be held?
Who will it appeal to?
Who will do what?
5 minutes to plan!

23. Activities For some examples, check out Event of the Year nominees!
Shazam & GSoc: “24hrs Game Changers”
Brig: “The Big Brig Talk”
Rock Society: “Cosplay Voltage”
GEM: “Sex Worker Talk”
SUDS: “Stuart Cormack Memorial Fundraiser”
Other events include trips abroad, paintball competitions, term in the tardis.
Events can bring in funds and attract new members!

24. Following sessions… Events & Marketing Frivolous Financial Form Fun
Introduction to marketing aspects of club; promotion, graphics and using the website. Led by Nick Manton, recommended for Secretaries, Event Managers, Publicity Officers etc.
Frivolous Financial Form Fun
A walkthrough of all paperwork and financial aspects of being a club; planning events, making bookings, and raising funds. Led by Alban & Wendy, recommended for everyone
Leading Your Club
Effective leadership, managing committees and running elections. Going the extra mile; sponsorship, collaboration, community and trips abroad. Led by Alban Dickson, recommended for Presidents
Looking After Ourselves & Others
An introduction to mental health, the Scottish Mental Health First Aid course available and supporting one another. Led by Lynn Maher, recommended for everyone!

25. Clubs Academy 17
planning your year

26. Awards, Election & Handover
Key Dates!
Plan your year around the key dates of the University
Recruitment:
Check webpage is updated
Tidy up your notice board
Speak to other clubs
Build up through social media
Fresher’s & ReFreshers!
Activities:
Plan and promote
Hit the ground running
Use to attract interest
Clubs & Societies Awards
AGMs and elections
Clubs Academy & Handover
Planning
Recruitment
Activities
Awards, Election & Handover
Got Merch? Wear your societies’ gear to get it noticed around campus!

27. Affiliation All template forms are available from the Unions’ website!
Membership
Equipment Inventories
Committee List
Risk Assessments
All template forms are available from the Unions’ website!
Send all forms in electronic format to