1. MANCHESTER LOCALITY PLAN BOARD – GOVERNANCE RESPONSIBILITIES
The first Locality Plan Board took place in February Monthly meetings since then have focused in the main on information sharing, to better understand both the Transformation Priorities, and their relationship with emerging guidance from GM. The result of this was an updated Locality Plan that was signed off by the HWB in April 2016.
The Board now needs to move into the next stage of its development, which should focus on supporting the delivery of the Plan.
To enable this, the Board will need to establish a reporting and monitoring process and a risk and issue management process. These processes will underpin the Locality Plan itself, along with the Delivery Plan, and will support greater collaboration with the Manchester Provider Board and the Joint Commissioning Board.
Most exec leads for transformation priorities will already be completing short monthly monitoring reports for the Joint Commissioning Executive (JCE). These reports will be used for Locality Plan reporting purposes too, to avoid any duplication.
Those exec leads (enablers, for example) who do not report via the JCE will be required to fill in the Locality Plan Quarterly Monitoring Report, included at the back of this slide deck.
A similar approach will be taken to risks and issues, whereby logs should be updated at least quarterly by exec leads to inform the Locality Plan risk and issue logs.
The Joint Director will use these monitoring reports to report to the Exec Health & Wellbeing Board and the Health & Wellbeing Board on a quarterly basis.
The proposed quarterly reporting cycle is set out on the next slide (framed in red, with the June Board included as the first instance of this process being established), along with the reporting dates mapped against the Board.
As with all monitoring and reporting processes, this approach will be kept under review. If in future the process can be improved to make reporting more timely and achieve better outcomes, then the Locality Plan Programme Board will recommend changes at that point.

2. MANCHESTER LOCALITY PLAN BOARD – QUARTERLY REPORTING CYCLE
End of Q1 2016/17 June
Assure progress of TPs and three pillars
LP Delivery Plan updated
Report to HWB Exec/HWB
Q2 2016/17 September
All Exec Leads update and submit risk and issue logs
Risk and issue management
Updated LP risk and issue log
Q2 2016/17 August
Q2 2016/ July
TP Enabler Leads complete Locality Plan Quarterly Monitoring Report
Assure progress of Enabling Programmes
INPUT
BOARD FOCUS
OUTPUTS
TP Exec Leads complete monthly monitoring report for the Joint Commissioning Exec (JCE)
TP Exec Leads not covered by the JCE complete Locality Plan Quarterly Monitoring Report
QUARTER
REPORT DUE FROM TP LEAD
MLP PROGRAMME BOARD
HWB EXECUTIVE
HWB
Q1 2016/17
15/06/16
22/06/16
13/07/16
08/06/16
Q2 2016/17
07/09/16
14/09/16
21/09/16
06/07/16
31/08/16
Q3 2016/17
30/11/16
07/12/16
14/12/16
02/11/16
Q4 2016/17
TBC
18/01/17
15/03/17

3. MANCHESTER LOCALITY PLAN - GUIDANCE
Reporting & monitoring responsibilities
Context
Transformation priority leads are responsible for establishing robust monitoring and reporting governance arrangements for their programmes, to ensure: progress can be managed effectively; changes to time, cost, quality and requirements are transparent and made in the context of the Plan as a whole; and risk and issues are identified, managed and escalated effectively.
The Joint Director, supported by the Programme Manager, is responsible for ensuring the transformation priorities within the Locality Plan as a whole are delivering as expected, to meet the overall aims and objectives of the Locality Plan. The Joint Director is accountable to the Health & Wellbeing Board Executive in this regard.
Inputs to the quarterly monitoring report
Transformation priority leads are responsible for completing the relevant sections of this Locality Plan quarterly monitoring report, as prompted by the Joint Director and/or Programme Manager.
The Programme Manager will then collate all the returns and include them in a draft quarterly monitoring report to be discussed at the Locality Plan Programme Board. Transformation priority leads will be required to talk to their sections of the report at the Locality Plan Programme Board.
Outputs
Following discussion and agreement at the Locality Plan Programme Board, the Joint Director and Programme Manager will prepare a final version of the report for the Health & Wellbeing Board Executive, at which the Joint Director will present the report.
The Programme Manager will also update the Locality Plan Implementation Plan and risk and issue logs, highlighting risks and issues that need escalating to the Health & Wellbeing Board Executive.
Further programme and project support needs for transformation priorities will also be considered at this stage, if following a transformation priority update the programme is perceived to need further support to deliver.

4. MANCHESTER LOCALITY PLAN - QUARTERLY MONITORING REPORT
OVERALL SUMMARY
Version: Draft v0.1
TP/Enabler
TP Lead
Key Points
RAG Status
One Team/LCO
Single Hospital Service
Single Commissioning Function
The Public’s Health
Primary Care
Urgent Care
Cancer Care
Mental Health
Learning Disability
Children & Young People
Transforming Homecare and Residential Care
Housing & ALT
Estates
Workforce
Communications
IM&T

5. MANCHESTER LOCALITY PLAN - QUARTERLY MONITORING REPORT
ONE TEAM/LCO
RAG STATUS
PROGRESS THIS QUARTER
RISKS & ISSUES [Include all open issues, and all RED risks)
xxxxx
Type
Description
Mitigation
Owner
Issue
Risk
PRIORITIES FOR NEXT QUARTER
KEY DECISIONS OR ACTIONS REQUIRED
xxxxxx
Decision needed
By Whom
Expected impact/result