1. INDEPENDENT COMPLAINTS DIRECTORATE
Portfolio Committee for Safety and Security
05 November 2004

2. Ms E Verster Acting Executive Director
Introduction
Ms E Verster
Acting Executive Director

3. PROGRAMME 1 : ADMINISTRATION
Mr EG Valoyi

4. To provide for the overall organization of the
OBJECTIVE
To provide for the overall organization of the
Department
Activities
Financial Management
Human Resource Management
Internal Auditing
Security Management
Supply Chain Management
Transport & Auxiliary Services

5. Office Total P1 P2 P3 Vacancies STAFF COMPLEMENT H/O 70 38 6 14 12
Gauteng 18 2 10
KZN 16 4
Eastern Cape 13 1
Northern Cape 8
North West
Limpopo
Mpumalanga 3
Free State 5
Western Cape 17 9
186 52 64

6. STAFF TURNOVER Transfers : 8 Due to promotions Due to better offers
Resignations :
Transfers :
Due to promotions
Due to better offers

7. LEAVE TAKEN Annual vacation leave : Average of 34 days E/Y
Sick leave : Average of 6 days E/Y
Annual vacation leave : Average of 34 days E/Y
An employee is entitled to 22 days a year
Vacation leave days that are not taken during a particular year are carried-over to the following year.

8. Service Delivery Achievements
Sub-programme
Output
Remarks
HRM
HR Plan by March
2004
Leave, Resettlement and
Overtime Policies by March 2004
Labour Cases
Finalised October 2003
All finalised by November 2003
Misconducts : 4
Fraud (H/O)
Failure to attend crime
scenes 2 (N/C & G/P)
Contravention of the
media policy 1 (W/C)
(Employee on special
leave, Pending appeal)

9. Cont… Disputes : 5 - Reinstatement 1 (W/C) Promotion 1 (W/C)
- Overtime (KZN)
(All dismissed)
Grievances: 2
Sub-car allowance 1
(F/S)
( Withdrawn)
Maladministration 1
(H/O)
(The agrieved resigned)

10. HRD Cont… Training 207 employees were exposed to different
Training Programmes
Commencement of Skills Audit
Bursary Administration Status
Allocated : 10 (year under review)
Passed : 25 (Previous years)
Failed : 7 (Previous Years)
Withdrawn : 2 (refunding)
Terminated : 6 ( refunding)

11. Cont… Sub- Programme Output Remarks Supply Chain Management
Financial Management
Internal Audit
Consolidation of Asset
Register by March 2004
Implementation of Asset
Procurement Strategy by
March 2004
Budget Management
Development of Policy by
Finalised by February 2004
Policy Finalised by March 2004
An unqualified Audit Report for the 4th financial year
Policy finalised by March
2004

12. CHALLENGES Supply Chain Management
Legislation promulgated late 2003 for implementation 1 April 2004
Constraints:
Two permanent staff members
Trained Manager on long absence due to ill health
Fully trained employee on maternity leave (4 months)
MTEC request for additional staff

13. Challenges (cont) Introductory training Appointment of new staff
Request an extension for full compliance from National Treasury
Action Plan for implementation compiled
Full implementation date 31 October 2005

14. Challenges (cont) Filling of vacancies Vacancy rate: 9.67%
Reasons for the delay in the filling of vacancies:
Unsuitability of short-listed candidates
Candidates turning down offer of appointment
Security vetting delays

15. Programme 2: Investigation of Complaints and
Programme 3: Information Management & Research
Mr S Mahlangu

16. Comparison of cases reported to ICD: Nationally
CATEGORY
2002/3
2003/4
% Increase
Deaths (Class I)
528
714
35.2
Offences (Class III)
1 002
1 473
47.0
Misconduct (Class IV)
2 913
3 716
27.6
TOTAL
4 443
5 903
32.9

17. National Intake 2003/4 Number of Notification of Deaths (Class I) reported
PROVINCE
Number %
GAUTENG
148
20.7
NORTH WEST 39
5.5
LIMPOPO 53
7.4
MPUMALANGA 59
8.3
KWAZULU
205
28.7
FREE STATE 37
5.2
EASTERN CAPE 88
12.3
WESTERN CAPE 73
10.2
NORTHERN CAPE 12
1.7
TOTAL
714
100.0

18. OUTCOME OF INVESTIGATIONS IN RESPECT OF CLASS I CASES
Police cleared of 346 incidents of deaths
Remaining 368 Class I cases found to be substantiated

19. BREAKDOWN OF HOW 368 CLASS I CASES WERE DEALT WITH
68 recommendations for formal inquests made
71 recommendations for prosecutions made
148 cases still awaiting finalization due to ballistic, post mortem reports, etc

20. National Intake 2003/4 Number of Offences (Class III) reported
PROVINCE
Number %
GAUTENG
404
27.4
NORTH WEST
149
10.1
LIMPOPO
133
9.0
MPUMALANGA
106
7.2
KWAZULU
124
8.4
FREE STATE 51
3.5
EASTERN CAPE
100
6.8
WESTERN CAPE
306
20.8
NORTHERN CAPE
TOTAL
1 473
100.0

21. National Intake 2003/4 Number of cases of Misconduct (Class IV) reported
PROVINCE
Number %
GAUTENG
1 080
29.1
NORTH WEST
335
9.0
LIMPOPO
253
6.8
MPUMALANGA
173
4.7
KWAZULU
396
10.7
FREE STATE
119
3.2
EASTERN CAPE
270
7.3
WESTERN CAPE
910
24.5
NORTHERN CAPE
180
4.8
TOTAL
3 716
100.0

22. CRIMINAL CONVICTIONS 12 murder convictions
7 attempted murder convictions
2 culpable homicide convictions
1 malicious damage to property conviction
3 crimen injuria convictions
1 armed robbery conviction
4 assault GBH convictions
182 years and six months in jail terms

23. SUCCESSES Registration of new cases within 24 hours has improved
Attendance of crime scenes
Ability to investigate all high profile cases

24. CHALLENGES Database management under resource constraints
Attendance of court cases has increased tremendously
Research capacity (Pro-Active Oversight)

25. FINANCIAL STATEMENTS 2003/04 Ms E Verster

26. INTRODUCTION Appropriation Statement (p80 – p87)
Income Statement (p88)
Balance Statement (p89)

27. APPROPRIATION STATEMENT
Reflects expenditure per Programme, Standard Item and Economic Classification
Virement (shifting of funds between main divisions) exercised during 2003/04
Virement due to savings on Personnel expenditure
Saving culminated from whole process of filling of vacant posts

28. APPROPRIATION STATEMENT (continued)
Virement included in Final Allocation
Total Appropriation – R37 043
Total Expenditure – R36 991
Saving of R52 000,00 on Voted funds
0.1% of the total budget

29. INCOME STATEMENT
Increase in Administrative Expenditure in terms of Travel and Accommodation
Another reason – training initiatives
Expenditure w.r.t BAS data processing increased dramatically – took matter up with NT at the MTEC
Further interaction regarding this matter is ongoing
RDP funding received from CWCI re International Conference: Policing Oversight in Africa

30. INCOME STATEMENT (continue)
“Downtime” once again created major problems at the end of 2003/04 financial year
Instruction to “close” the system by 19 March 2004 contributed to the fewer payments received after the close of the financial year – Accruals decreased by 67.7%
Conference expenditure was also paid during the last quarter of the year
Expenditure increase in last few months of financial year

31. INCOME STATEMENT (continue)
Net surplus of R67 000
Surplus includes saving on Voted Funds (R52 000)
R697 will be returned to NRF – transfer payment
The rest of the surplus will also be surrendered to the NRF
±R1 000 on Revenue overpaid to SARS – to be recovered in 2004/05

32. BALANCE SHEET Reflects a bank overdraft
Overdrafts calculated by Cash in transit (4125) minus bank balance as at 31/03/2004 (773) and cash with commercial banks (23)
RDP still owes ICD funds

33. Conclusion
Ms E Verster