1. ELD Mandate What You Need To Know
Dave Gray, Glostone Trucking Solutions
Mahlon Gragen, ATC Leasing
Beth Duda, Arizona Department of Transportation

2. Electronic Logging Device
What is it
MAP 21 FMCSA mandate
Changes the way (some) drivers will record HOS
What it must do
Many things!
Designed around the driver and HOS compliance
What it can do (when designed appropriately)
Possibilities are endless!!
Touch on: ELD history and purpose; who must use; mention some of the mandatory functionality, mention some of the possible functionality should a company choose to buy and use it.

3. Are ELD’s Appropriate For IFTA? It starts with the Design
Different methods for calculating distance
Most will be ELD compliant for FMCSA purposes
Many may not be accurate enough for IFTA compliance
What about record keeping?
Even the BEST design can’t make up for poor internal controls
Touch on: answer is yes and no, depending on the design; provide examples of different distance calculation types; record keeping requirements; review some internal controls necessary for accurate reporting

4. Motor Carriers & The ELD
Most larger carriers already have an on-board device, smaller carriers are still learning
A year ago, 81% of carriers with more than 250 trucks were ELD/AOBR compliant
Only 33% of smaller carriers
Potential delay could encourage some smaller carriers to put off implementation to the last minute

5. ELDs and Promises Made Vendors everywhere
77 on the FMCSA certification list
Buyer beware on promises
Pings from 1 minute to 60 minutes
Locations from Map points to database for cities
Reliability, accuracy, training

6. ELDs and Internal Controls
Filling in the gap when the device fails
Identifying “gap miles”
Knowing when they happen
Switching back and forth between electronic and paper records
Calculating, keeping, and then merging manual miles into the ELD automated mileage program
And the smaller carriers may not do any of this

7. ELDs and the IFTA Audit Records Retention HOS vs IFTA Data storage
HOS = 6 months
IFTA = 4 years
Data storage
How long data kept by provider
What about a change in provider?
Extra charges
Issues with system generating reports prior to certain time frames, i.e. inability to extract aged periods to cost of extracting info.
Cost to carrier to get provider to extract reports if change providers.

8. ELDs and the IFTA Audit Report generation Readable/auditable format
Data
Odometer readings
Distance by jurisdiction by unit
Total distance
Location of each system reading
Distance between system reading
Routes of travel by unit
For IFTA audits, data has to be in a readable/auditable format to the base jurisdiction; not to the driver or enforcement.
IFTA requires: dates, origin & destination, routes of travel, beginning & ending odometer reading (or GPS or ECM), total trip distance, distance traveled in each jurisdiction during the trip, vehicle unit # or VIN.

9. ELDs and the IFTA Audit System issues Overrides System malfunctions
All travel must be documented
Personal
<100 ‘air’ miles
Can the user override the system?
What happens when the system malfunctions or signal is lost/blocked?
Logs don’t always capture all travel.