1. Project Web App at Cardiff Met
Andy Bell
15/6/17

2. Agenda Context System Overview Challenges Benefits Lessons learnt
Hands up – manage projects

3. Context
Evolution of the Cardiff Met ‘Project Office’ into Business Improvement Services
Development of a PM framework
Multiple data sources
Very difficult to collate reports/inform decision making
Business case for software
Sources – spreadsheets, word tables,

4. Project Web App Sharepoint-based (on prem, but available online)
Collections of projects
Schedule and resource management
Data and documents
Team management functionality (eg timesheets) is available
Data = schedule, risks, ‘information’, benefits etc

7. Challenges Culture Technical ‘Heavyweight’ solution User adoption
Planning
Monitoring
Technical
User support
SharePoint knowledge
‘Heavyweight’ solution
User adoption

8. Benefits Single system Visibility Transparency Reporting
Project information
Resource availability
Transparency
Reporting
One source
Consistent data
Configurability
Readiness for programmes of change

9. Lessons Learnt Follow our own framework Perceptions of benefits vary
Don’t build in a live system!
Have defined release points
Perceptions of benefits vary
Process before system
Trial morphed into ‘live’

10. Questions