1. PRESENTED BY ACTING DG: MAJOR-GENERAL (Ret) L.Z. MAKE
PRESENTATION TO PCD&MV
1st QUARTERLY PERFORMANCE REPORT (QPR) FOR THE PERIOD ENDING 30 JUNE 2015
PRESENTED BY ACTING DG:
MAJOR-GENERAL (Ret) L.Z. MAKE
Together We Move South Africa Forward

2. Together We Move South Africa Forward
Presentation outline
Mandate of the Department
DMV Approved Budget Programme Structure
DMV Overall 1st Quarterly Performance Analysis
Performance against Set Targets as Per Programme – 2015/16FY APP
Performance Ratings: Determining Levels of Performance
Programme 1: Administration
Programme 2: Socio-Economic Support (SES)
Programme 3: Empowerment and Stakeholder Management (ESM)
Overview of Performance on Human Resource Targets and Compliance
Performance on Financial Information
Measures to resolve Audit Outcomes
Conclusion
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3. Mandate of the Department
Legislative mandate derived from the Military Veterans Act 18 of 2011: To provide national policy and standards on socio-economic support to military veterans and their dependants, including benefits and entitlements to help realise a dignified, unified, empowered and self-sufficient community of military veterans.
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4. DMV Approved Budget Programme Structure
Sub-Programmes
Administration
Management
Corporate Services
Financial Administration
Internal Audit
Strategic Planning, Policy Development, Monitoring and Evaluation
Office Accommodation
Socio-Economic Support
Database and Benefits management
Health-care and Well being services
Socio-Economic Support Management
Empowerment and Stakeholder Management
Provincial Offices and Stakeholder Relations
Empowerment and Skills Development
Heritage, Memorials, Burials and Honours
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5. DMV Overall 1st Quarterly Performance Analysis
The Department is committed to 22 performance targets over the quarter under review. Of the 22 performance targets which the department reported on, 13 targets were achieved, which constitute to 59% overall achievement of the targeted performance compared to the performance commitments set for the 1st quarter. As at 30 June 2015 the department spent 10% of its budget which constitute to R61 million with the variance of 14% (R84 million). Underneath is the comparative analysis of the non-financial performance per programme during the 1st Quarter of the 2015/16 FY.
Administration
SES
ESM
Total
Targets Planned 12 3 22
Targets achieved 10 2 1 13
Performance rating
83%
67%
33%
59%
Departmental Performance = No. of targets achieved x Total no of targets
= x 100 22
= %
The department recorded 59% performance during the Quarter under review.

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PERFORMANCE AGAINST SET TARGETS AS PER THE ANNUAL PERFORMANCE PLAN 2015/16FY
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7. Performance Ratings: Determining Levels of Performance
Underneath is the breakdown of performance ratings in percentage form:
Target achieved: refers to % targets that were fully achieved
Targets partially achieved: refers to 60% to 94% of the targets were achieved
Targets not achieved: refers to 0%-59% of the targets were not achieved
The overall progress of each performance indicator and targets is rated using a legend according to the three performance colour codes provided by the National Treasury.
The Legend Colour Coding
Target achieved
95% -100%
Target partially achieved
50% - 94%
Target not achieved
0%-49% (less than 50%)
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8. PROGRAMME 1: ADMINISTRATION PERFORMANCE INDICATORS AND TARGETS (1)
PPI No.
Performance Indicator as per the APP
Annual Target for 2015/16 as per the APP
1st Quarter Target as per APP
1st Quarter Actual output - validated
Major Variance
Initiatives/ mitigation strategies to address the variance
Overall progress of indicator (Green, Amber or Red)
PPI: 101
PPI 101: Percentage of SMS financial disclosure submitted to PSC
100%
N/A
PPI: 102
PPI 102: DMV Planning instruments approved and submitted to NT, AGSA, DPME and Parliament on time
Strategic Plan and APP developed, approved and submitted to NT, AGSA, DPME and Parliament on time. guidelines and approved Executive Authority and submitted to Parliament on time according to deadlines
Draft DMV Strategic Plan and APP developed for consultation
A request for inputs for the development of 2016/17 APP was distributed to all Branches as planned
Quarterly reports approved and submitted to NT, AGSA, DPME and Parliament on time
Quarterly reports approved and submitted to NT, AGSA, DPME and Parliament on time
DMV 4th quarterly report submitted to NT, AGSA and DPME
DMV approved 4th quarterly report submitted to NT, AGSA and DPME
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9. PROGRAMME 1: ADMINISTRATION PERFORMANCE INDICATORS AND TARGETS (2)
PPI No.
Performance Indicator as per the APP
Annual Target for 2015/16 as per the APP
1st Quarter Target as per APP
1st Quarter Actual output - validated
Major Variance
Initiatives/ mitigation strategies to address the variance
Overall progress of indicator (Green, Amber or Red)
Audited Annual Report approved and submitted to NT, AGSA, DPME and Parliament on time
Audited Annual Report approved and submitted to NT, AGSA and DPME
DMV Annual Report submitted to NT, AGSA and DPME
Draft DMV Annual Report submitted to NT, AGSA and DPME
N/A
PPI: 103
Number of meetings held to discuss MPAT Improvement Plan 4 1
PPI: 104
Percentage of Communication Strategy activities implemented
50%
00%
EXCO proposed for all officials to engage in information sharing session.
PPI: 105
Percentage of cases from the Presidential Hotline resolved
100%
PPI: 106
Number of MSP implementation reports developed
The Unit conducted the analyses towards the implementation of DMV ICT Master Plan Data
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10. PROGRAMME 1: ADMINISTRATION PERFORMANCE INDICATORS AND TARGETS (3)
PPI No.
Performance Indicator as per the APP
Annual Target for 2015/16F as per the APP
1st Quarter Target as per APP
1st Quarter Actual output - validated
Major Variance
Initiatives/mitigation strategies to address the variance
Overall progress of indicator (Green, Amber or Red)
PPI: 107
Percentage of staff attended training initiatives
100%
25%
29%
+4%
N/A
PPI: 108
Percentage of signed Performance Agreement submitted to HRM
30%
70%
Communication with Senior managers to be fast tracked so as to comply with the prescripts
PPI: 109
Percentage staffing of vacant funded posts
90%
80%
PPI: 110
Number of days to settle outstanding payments
<30 days
58% invoices paid within 30 days
42% of invoices not paid within 30 days
 The department will conduct regular monitoring for the payment of invoices with 30 days.
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11. Q1 Performance Analysis: Programme 1: Administration
Planned targets
Achieved targets
Targets not achieved
Targets 12 10 2
Performance rating
100%
83%
17%
The department planned to achieve 12 targets during the 1st quarter and as a result 10 targets were achieved which constitute to 83% achievement. This indicates that the actual achievements are measuring to acceptable performance standards. As at 30 June 2015 the department spent 14% of its budget which constitute to R21 million with the variance of 11% (R51 million).
Departmental Performance = No. of targets achieved x Total no of targets
= x 100 12
= %
The department recorded 83% performance during the Quarter under review.
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12. PROGRAMME 2: SES PERFORMANCE AGAINST INDICATORS AND TARGETS (1)
PPI No.
Performance Indicator as per APP
Annual Target for 2015/16 as per APP
1st Quarter Target as per the APP
1st Quarter Actual output- validated
Major Variance
Initiatives/ mitigation strategies to address the variance
Overall progress of indicator (Green, Amber or Red)
PPI: 201
Percentage of bona fide Military Veterans verified and captured in a secured National Military Veterans' database
80%
50%
23% (13 340 updated files out of )
27%
A project plan for the update of files was developed
The department will Set-up a verification consolidation team
PPI: 202
Number of military veterans with decent housing per year
3 000 (to be amended to pending approval of the errata) -
There was no target planned for Q1
PPI: 203
Number of Military Veterans with access to healthcare services per year
8 000
7 000
7 218
+218
N/A
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13. PROGRAMME 2: SES PERFORMANCE AGAINST INDICATORS AND TARGETS (2)
PPI No.
Performance Indicator as per the APP
Annual Target for 2015/16 as per the APP
1st Quarter Target as per APP
1st Quarter Actual output - validated
 Major Variance
Initiatives/mitigation strategies to address the variance
Overall progress of indicator (Green, Amber or Red)
PPI: 204
Number of bursaries provided for military veterans and their dependants per year
600 -
3 650
+3 050
The target was moved to Quarter 1 to accommodate Schools and Universities terms. The application process was completed last year for 2015/16FY to ensure students and pupils have funding at beginning of the year.
The target is higher as it accommodates the previous year’s students who have not completed their studies.
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14. PROGRAMME 2: SES PERFORMANCE AGAINST INDICATORS AND TARGETS (3)
PPI No.
Performance Indicator as per the APP
Annual Target for 2015/16 as per the APP
1st Quarter Target as per APP
1st Quarter Actual output - validated
 Major Variance
Initiatives/mitigation strategies (provide initiative to address the variance in a bullet form)
Overall progress of indicator (Green, Amber or Red)
PPI: 205
Number of military veterans with access to public transport per year
3 000 (to be amended to pending approval of the errata) -
There was no target planned for Q1
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15. Q1 Performance Analysis: Programme 2: SES Q1 Performance Analysis
Planned targets
Achieved targets
Targets not achieved
Targets 3 2 1
Performance rating
100%
67%
33%
Q1 Performance Summary: Socio-Economic Support
The department planned to achieve three (3) targets during the first quarter and as a result two (2) targets were achieved which constitute to 67% achievement. This indicates that the actual achievement is measuring to acceptable performance standards. As at 30 June 2015 the department spent 9% of its budget which constitute to R23 million with the variance of 16% (R43 million).
Departmental Performance = No. of targets achieved x Total no of targets
= 2 x 100 3
= 67%
The department recorded 67% performance during the Quarter under review.
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16. PROGRAMME 3: ESM PERFORMANCE AGAINST INDICATORS AND TARGETS (1)
PPI No.
Performance Indicator as per the APP
Annual Target for 2015/16 as per the APP
1st Quarter Target as per APP
1st Quarter Actual output - validated
Major Variance
Initiatives/mitigation strategies to address the variance
Overall progress of indicator (Green, Amber or Red)
PPI: 301
Number of private sector companies and organs of state in partnership with the Department of Military Veterans per year 10 5
N/A
 N/A
PPI: 302
Strategic initiatives established at national, continental and international levels per year. 25
The DMV has developed plans for memorials in Lesotho and Botswana.
Discussions for the conclusion of a Memorandum of Agreement around the Wall of Remembrance in Kampalla and the Graves in Kawaweta are continuing between DMV and Uganda.
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17. PROGRAMME 3: ESM PERFORMANCE AGAINST INDICATORS AND TARGETS (2)
PPI No.
Performance Indicator as per the APP
Annual Target for 2015/16 as per the APP
1st Quarter Target as per APP
1st Quarter Actual output - validated
Major Variance
Initiatives/mitigation strategies to address the variance
Overall progress of indicator (Green, Amber or Red)
PPI: 303
Number of military veterans to relevant training and skills development year
3 000
500
197
303
The department will inform military veterans of the incomplete documentation and assist them with follow up on outstanding documents
PPI: 304
Number of military veterans cooperatives established 40 -
There was no target planned for Q1
PPI: 305
Number of military veterans memorial sites erected per year 2
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18. Q1 Performance Analysis: Programme 3: ESM Q1 Performance Analysis
Planned targets
Achieved targets
Targets not achieved
Targets 3 1 2
Performance rating
100%
33%
67%
Q1 Performance Summary: Empowerment & Stakeholders Management
The department planned to achieve three (3) targets during the 1st quarter and as a result one (1) target was achieved which constitute to 33% achievement. This indicates that the actual achievement is not measuring to the acceptable performance standards. As at 31 June 2015 the department spent 10% of its budget which constitute to R16 million with the variance of 15% (R23 million). .
Departmental Performance = No. of targets achieved x 100
Total no of targets
= x 100 3
= 33%
The department recorded 33% performance during the Quarter under review.
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19. OVERVIEW OF PERFORMANCE ON HUMAN RESOURCE TARGETS AND COMPLIANCE (1)
DMV Establishment per salary level
Salary Level
No. of posts on approved
No. of funded posts
No. of permanent posts filled as at 30 June 2015
No. of vacant posts
No. of permanent posts collapsed
No. of Contract posts additional to establishment
No. of Interns
No. of Learner-ships PSETA 1 – _ 2 - 25 12 3 4 16 5 8 6 28 10 18 35 7 23 15 -2 9 24 27 -3 11 48 42 13 14
Total
169
132 37 61
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20. OVERVIEW OF PERFORMANCE ON HUMAN RESOURCE TARGETS AND COMPLIANCE (2)
Transformation/Equity Statistics per Branch Programme (Permanent)
Race and Gender
PROGRAMME 1: ADMINISTRATION - CORP SERV/ODG/ INT AUDIT
PROGRAMME 2: SES
PROGRAMME 3: ESM
TOTAL
African Female 36 10 6 52
Coloured Female - 1
White Female 2
Asian Female
Total Female 38 12 56
African Male 39 7 23 69
Asian Male
White Male 3
Coloured Male
Total Male 42 8 26 76
Total Employees 80 20 32
132
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21. PERFORMANCE ON FINANCIAL INFORMATION (1) Programme 1: ADMINISTRATION
Budget Expenditure per Programme
PROGRAMME
ANNUAL BUGDET
ACTUAL EXPENDITURE
AVAILABLE BUDGET %
SPENT
VARIANCE OF 100%
R million
R’000
Programme 1: ADMINISTRATION
21 739
14 %
11%
Programme 2: SES
23 245 9%
16%
Programme 3: ESM
16 298
10%
15%
TOTAL
61 282
14%
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22. PERFORMANCE ON FINANCIAL INFORMATION (2)
Budget Expenditure per Economic Classification
PROGRAMME
ANNUAL BUGDET
ACTUAL EXPENDITURE
AVAILABLE BUDGET %
SPENT
VARIANCE OF 100%
R’000
COMPENSATION OF EMPLOYEES
97 485
24 402
73 083
25% 0%
GOODS AND SERVICES
19 214
7,3%
17,7%
TRANSFERS AND SUBSIDIES
16 488
7,5%
17,5%   
PAYMENT TO CAPITAL ASSETS
3 000
1 178
1 822
39%
(14)%
TOTAL
61 282
10,5%
14,5%
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23. Together We Move South Africa Forward
Measures to resolve Audit Outcomes
Internal Control
Audit Outcome
Mitigation Strategies
Capital and minor assets
Assets procured not traced to the asset register – limitation of assets
Asset management team appointed to develop a comprehensive asset register.
(Operation excellence – OCA)
DMV capacity / structure
Unbalanced organizational structure - top heavy
Engagements are underway with DPSA to address capacity challenges. A service delivery model (SDM) was developed for inputs.
Transfer Payment
Non-compliance, overstatement, incorrect classification
Regular monitoring – assurance certificates, quarterly requested monthly.
Payments not settled within 30days
Payments not settled within 30 days
Appointment of a service providers to set up and improve internal control systems (Operation excellence - OCA)
Internal Audit
Capacity challenges
Appointment of a service providers to address IA capacity.
SCM – Procurement process
Inadequate procurement process (non-compliance, irregular expenditure)
Operation excellence - OCA
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24. Together We Move South Africa Forward
Conclusion
Successful implementation is reliant on common and shared vision, team work and the appreciation of the strategic role and importance of communication in enhancing service delivery.
“If all of us work together as government, business, labour, civil society, the communities and, most importantly, the military veterans themselves, we can only but succeed” — Minister Mapisa-Nqakula (DMV)
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25. Together We Move South Africa Forward
Thank you
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