1. How to make a preparatory project application Maxi Nachtigall “How to Apply” seminar 4th February Sundsvall, Sweden
European Union
European Regional Development Fund

2. Application Form Intro... Informative project name Project period
Short straightforward
Project period
Max. 6/ 12 months

3. Section 3: Choose ONE priority
Choose and tick ONE priority (one objective) the project meets
Focused themes on preparatory projects as decided by PMC in December 08
Only apply for funding from 1 priority
If wider scope, select priority most activities are directed to

4. Section 4 & 5: Target Area and Budget
Location of operations and acitvities
Activities should be kept within the programme area
Budget
State total eligibel budget (total project costs)
State request for funding
Maximum funding 60% of eligible costs ( €/ €)
Match figures with projects costs in table 14

5. Lead partner: Do not forget to sign!!!!!!
Person in Lead partners organsiation responsible for accepting contigent financial liability,
Financial director/ Head of financial services
LP accepts full responsibility for the project
Assures correctness of information

6. Section 6: Partners
Complete list of all partners in the project - recommended max. 4
LP and all other partners carrying out activities and participating in cooperation measures
Completed for each partner concerned
Should match partner information forms
Lead partner
From within the programme area
Not from Greenland or Faroe Islands

7. Section 7-13: The content part
Sell your idea – here!
Aims and objectives of the project
Products and services to be developed
Project description
Partnership constellation
Justification

8. Section 7 & 8 : Project idea and added value
Project’s aim
Challenges, needs and demands addressed
Presentation of appropriate solutions and answers to needs and demands
Products and services
Potentially developed in the main project
In relation to programme core concepts and objectives
Innovation
Transnationality
Viability
Your vision of the potential main project

9. Section 9-11: Further project outline
Objectives
Anticipated outcomes
Project description
Time plan
Description of activities
Different project stages in order to achieve the objectives
Justification
How meets the application the criteria for preparatory project?

10. Section 12: Partnership Constellation
Potential partnership constellation of the envisaged main project
Organisational types
Expertise
Location
Triple helix and holistic project approach
Further guidance to appropriate partnership in programme manual and guidelines to preparatory project application
Contact Secretariat and Regional Contact Points

11. Section 13: Other information
Any further information relevant to the project?

12. Section 14: The Budget – project costs and financing plan
Complete all tables in Euros/ €
Follow NPP Common Eligibility Rules
Programme Manual part 4
Requested funding should be the minimum necessary for the project to proceed
Match funding must be available before sending application
Proof of match funding must be attached to application

13. Total budget project costs
Total budget for project costs
In Euros
Timeframe
Private cash contribution
Does not generate ERDF funding
Private sector invited to participate
Private funding reduces eligible costs
Match figures with table 15
No common costs
No partners on 20% or 10% rule

14. Financing Plan: Funding sources
Public and public-like funding
Generates ERDF funding
See also definition of public-like organisations
Own work= cash contribution (self-financing)
Funding of 60% of total eligible costs for all partners

15. Section 15: Project budget breakdown
Breakdown of costs per partner
Explanation to each budget line

16. Partner costs
Breakdown of costs per partner
Match total with table 14

17. Breakdown and explanation of partner costs
Staff or external expert?
Travel costs: Think sustainable!
Match travel and accommodation with planned meetings
Other: 1st level of control for each partner, except Sweden
Check NPP Common Eligibility Rules, part 4 Programme Manual
Contact Secretariat

18. Section 16: Lead partner information form
Completeness
Is partner able to recover VAT?
Signed Match-funding commitment , at least copy

19. Lead partner information
Title
Legal status
Contact details
Bank information
Is the LP eligible and has the capacity of running a preparatory project?

20. Additional questions to the Lead partner
Is the organisation able to recover VAT?
Other questions
Organisation’s aim and core activities
Organisation’s interest in the project idea
Organisation’s experience in ERDF co-financed projects

21. Section 17 Partner information
Partner information form
Completeness
Is the partner able to recover VAT?
Signed Match-funding commitment, at least copy

22. Partner information Information on each project partner
Title of the organisation
Legal status
Contact information
Ability to recover VAT

23. Additional partner information
Additional questions
Organisation’s aim and core activities
Organisation’s interest in the project idea
Organisation’s experience in ERDF co-financed projects
Partner: Do not forget to sign the partner form
Person within the organisation who has legal and financial authority

24. Match Funding Commitment Template
To be completed by each financier of the project
Make copies of the form
Only completed originally signed and stamped forms
Signed by a person within the organisation who will be responsible or accepting the contingent liability of that organisation
Remember: Own work = Cash contribution
In-kind contribution (DELETE)
In-kind contribution:

25. Thank you for listening!