1. Effective Chapter and Philo Interface

2. Sigma Gamma Rho Sorority, Incorporated Officers’ Essential Training
St. John’s University
Queens, New York
July 17, 2009
Dr. Wanda L. Nelson, National Philo Coordinator
and
Mrs. Rose Elliott, Northeast Regional Philo Coordinator
(Co-Presenters)

3. Overview Purpose Organizational Review
Providing Information & Assistance at All Levels
Effective Collaboration & Interaction
Q & A
Self-Introductions of Co-Presenters and workshop purpose
Self-Introductions of Attendees and what would they like to be covered during the sessions (write on board, if available)

4. Organizational Review
Obtain Philo Advisor Handbook from Sigma Headquarters
Obtain Agreement from Alumnae Chapter to Organize Philo Affiliate
Contact Regional Philo Coordinator for Guidance
Ask who has handbook/manual for use during session

5. Membership Criteria Woman of good character, poise, self-control,
interest, outstanding social qualities, expertise
in some particular field
High school diploma, but not a four-year college
degree
Interested in promoting Sorority programs
A minimum of five (5) prospective members
Induction periods are September/October and
February/March
Ask attendees to read aloud from handbook ~ Advisors and Coordinators Handbook, page 20

6. Fees: Four Levels Discuss differences regionally and locally
DBR= determined by the individual region
DBL= determined by the local affiliate

7. Sigma Remittance Form
SIGMA GAMMA RHO SORORITY, INC.
Send forms to Sigma Gamma Rho Sorority, Inc Southhill Drive, Suite 200 Cary, NC 27513
International Affiliate Remittance Form
PLEASE TYPE
Sorority Fiscal Year:
Advisor
Advising Chapter Name:
Advisor's Phone#:
Address:
President:
City, State, Zip:
President's Phone#
Date Prepared:
Check ONE Affiliate:
Check ONE Region:
REMITTANCE OF FUNDS IS DUE BY JULY 1ST WITH A 90 DAY GRACE PERIOD. SEND REMITTANCE OF FUNDS TO THE INTERNATIONAL HEADQUARTERS.
DO NOT SEND CASH, CHAPTER OR PERSONAL CHECKS || SEE INSTRUCTIONS FOR LISTING OF ASSOCIATED FEES
Individual Assessments
Number of Members:
Associated Fee:
Total Amount:
Returning Fee x
= A
Induction Fee
= B
Late Fee
$10.00
= C
Affiliate Assessments
Affiliate Tax (Philos Only)
$15.00
= D
Late Fee (Philos Only)
= E
Other (Please Specify)
= F
= G
Total Amount Submitted:(A+B+C+D+E+F+G) =
Remitter Signature(s):
Advisor:
Chapter Financial Secretary/Treasurer
Headquarters Use Only
Date Recv'd
Amt. Recv'd
Form of Payment
Receipt #
Balance Due/ Credit
Copies: International Headquarters & Club
Stress importance of providing this form to Philo members
Alumnae chapter must be financial in order for Philos to remit assessments
Should be available for Philos to access on National Web site shortly, but there will still be the need to assist some (e.g. Philos who do not have computer access)
Importance of sending appropriate forms to the right place

8. SIGMA GAMMA RHO SORORITY, INC.
Send forms to Sigma Gamma Rho Sorority, Inc Southhill Drive, Suite 200 Cary, NC 27513
International Affiliate Remittance Form
PLEASE TYPE
Sorority Fiscal Year:
Region
Advising Chapter Name
REMITTANCE OF FUNDS IS DUE BY JULY 1ST WITH A 90 DAY GRACE PERIOD. SEND REMITTANCE OF FUNDS TO THE INTERNATIONAL HEADQUARTERS.
Membership # Last, First , Middle
New Address*
Address City, State, Zip
Area Code Phone#
Return ing Fee
Induc tion Fee
Late Fee
Date of Induction
Rhoers Only
Grade
Yr Grad. 1 H C 2 3 4 5 6 7 8 9 10
* Please check box if new address or personal information changed
Subtotals:

9. Philo Remittance Form
When this form is sent to National Headquarters, it is the wrong place and causes problems
Philos are not financial if assessments are paid only to Sigma or only to National Philos

10. Where to Send Fees Sigma Headquarters National Philos
Sigma Gamma Rho Sorority, Inc. International Headquarters
1000 Southhill Drive, Suite 200
Cary, NC 27513
National Philos
Philo Thelma Goodwin
National Philo Financial Secretary
1118 Chaplin St., SE
Washington, DC 20019

11. Regional Remittance (Insert Name) Regional Grammateus (Insert Address)
Provide this information for your Philos

12. Before Induction Confirm receipt of fees by Sigma Headquarters
Confirm receipt of fees by National Philo
Financial Secretary
Conduct orientation four weeks prior to
induction
Notify the Regional Philo Coordinator and
Regional Philo President of the date, time
and place of induction
Continuing Philos should follow up to ensure that fees are received at both locations

13. Induction

14. Providing Information and Assistance at All Levels (Tools for Success)
National: Headquarters’ Updates/Changes
Regional: Regional Updates/Changes
1. Work as pairs to discuss these areas for 4-5 minutes.
2. Each pair reports to the large group, 2-3 minutes each.
3. Share presenters’ suggestions on slides.
Local: Sponsoring Chapter Updates/ Interaction/Joint Activities

15. Effective Collaboration and Interaction
Local
Area
Region
Soror Elliott begins facilitation

16. Local Examples Advisor Present at Meetings/Activities
Retreat/Joint Calendar Planning
Joint Roundup
Founders’ Day
What specifics have attendees found to be most effective?
Project Reassurance/Other National Projects
Community Service

17. Area/State Invite Philos
Regional Coordinator/Advisors Present at Plenary Sessions and Events
Separate Philo Sessions/Training
Regional & National Updates
Act on Recommendations

18. Region Regional Coordinator Present at Board Meeting/
Plenary Sessions/Activities
Equivalent Registration Materials/Amenities
Agenda aligned to prevent event conflicts
Reserved tables for Officers at Luncheons/Banquet
Support of Advisors/Sorors in Attendance
Act on Recommendations
Judging Sheets & Award Criteria
First Lady Pageant & Presidents’ Gala

19. Boule National Philo Coordinator Attendance at Board Meetings/
Plenary Sessions/Activities
Equivalent Registration Materials/Amenities
Agenda aligned to prevent event conflicts
Reserved Tables at Luncheons/Banquet
Support of Regional Coordinators/Advisors/Sorors in Attendance at Plenary Sessions & Events
Act on Recommendations

20. Sigmas’ Roles  Advisors  Liaisons  Dictators
See Philo Advisor and Coordinator Handbook, Section II - pages 6 & 7. Edit reports, newsletters, and other written material before distribution. Review remittance forms and other forms before submission.

21. Questions and Answers

22. “Philo” means friend.
Remember to reciprocate.