1. WOC Experience sharing
Jørn Sundby, IOF WOC SEA IOF SEA TV/Arena 2017-

2. Organiser – Adviser/Controlling team
The process from early draft to final solution…
The obstacles on the way there…
The discussions…
The priorities…
The decisions…
The tools for a smooth process…
The experiences from all of you…
How will YOU solve it, if…?

3. WOC 2016, Tanum/Strömstad, Sweden
MIDDLE DISTANCE, TUESDAY 23 AUGUST 2016

6. A lot to think about… Things to solve:
Place for start. Must be practical from drop-off to start line. TV shall be here. TV wants nice views. Noise from high way?
Arena already decided. Arena passage or not? Some said YES!, some said NO!
WOC Tour to be held BEFORE WOC-event, not all in WOC-Tour can finish before first WOC-start…
Many landowners, some difficult. No agreement with one, controls moved.
Refreshment needed- arena too late on course. No refreshment on TV-controls.
TV after approx 10 minutes and minutes in different forests. Cable routes. At least section with coverage.
TV-coverage needs pre-time before first camera appearance. Stretched on TV1!!
Only one access road to the arena, to be crossed by courses.
New highway- only one realistic crossing point.
Arena looked like a NASA-construction site 
A lot to think about…
WOC-tour race
TV-timing (19)
Difficult landowner
TV- pre time (18)
TV 2, 18-19
TV-pre time (24)
Refreshment (16)
New High-way, construction work
Photo (20+25)
TV arena passage + 25-finish
Only access road
TV- pre time (8)
Arena passage or not on the courses?
TV-timing (11)
TV 1 (9-11)
Photo (planned-not used)
Start, TV
AND THE COURSE MUST BE ABSOLUTELY WORLD CLASS!
Drop off, pre start

7. Technical, demanding, tough
Denser forest, but runnable
Very open, fast, easy
«Dead» running
Too far away…
Varied terrain, slope, route choice?
Technical, detailed
More terrain on other side of highway?
Demanding, tough

8. Warm-up/pre start in conflict with WOC-Tour?
Early approx. draft of course (6,3km)
First TV (10mins) furthest away from arena. (Well, worked in Long…)
1,5km with really nice, but open and easy terrain
Really the best concept?

9. Important task for SEA-team is to «challenge» the chosen concepts.
Communication important!
Allowing time for concept development

10. Last loop is 1km+…
Decision: Keep arena passage
Decision: Move start to the south
Reaches southern area, but 6,3km…Women won’t make it…

15. Important factors and tools
Start on common ground
Involve the right people at the right time
OC with well defined decision makers
Controlling team with well defined responsibilities
Embrace open and «colourful» discussions!
Assume that others have different view of the outcome of discussion
Testing – evaluation. First event «always» failes…
Take decisions- and move on!
Make documentation of decisions and tests. Written communication!

16. Important factors and tools
There’s enough green grass for everyone –
Keep course planners in the stable for a while 
«Use» people with special skills for all they’re worth
Remind yourself all the time that you all have the same goal
Be positive- Have fun 
BULLETINS!!
EVENT PLAN!!

17. Event plan Reference in Partnership Agreement
Key document for detailing implementation
Steering document for planning
All items to be approved by SEA
Dynamic document, signed by Event director and SEA
Reviewed in detail at every SEA-team visit

18. The Event Plan, contents

19. The Event Plan, detail Time keeping and punching system testing plan:
Will be tested at
Test details
Punching
April 2-3rd
Time-keeping
June 9th
Results mgmt
The technical systems will be tested at 4 competitions in the WOC district from April 2nd to June 12th This include all disciplines, including sprint relay.