1. Introduction to Sponsored Programs
Our Role
Our Teams
When to Reach Out
Where to Find Us
Resources

2. Our Role
Sponsored Programs is the Office officially authorized to submit proposals and accept awards on behalf of Boston University.
Sponsored Programs specializes in assisting faculty and administrators in proposal review and submission, award agreement negotiation and acceptance, award setup, issuance of outgoing subawards and to ensure they are in compliance with University policies and procedures. Sponsored Programs is the coordinating office for all pre- award and non-financial post-award needs.

3. Organizational Chart Associate Vice President
Director Pre-Award Services
Associate Director Team A
Associate Director Team B
Associate Director Team C
Director Research Operations, Analytics & Systems
Director Industry Contracting
Associate Director Subcontracts
Director Special Projects, Policy & Process

4. Our Teams Pre-Award Services Research Operations, Analytics & Systems
Industry Contracting
Outgoing Subcontracts
Special Projects, Policy & Process

5. Pre-Award Services Proposal review and submission
Negotiate terms and conditions
Interpret policy and guidelines
Customer service support for the research community
Institutional signing official
Award setup

6. Research Operations, Analytics & Systems
Responsible for the aggregation and presentation of Sponsored Programs data
Provides Kuali Research system support and maintenance for Sponsored Programs
Acts as the liaison between Sponsored Programs and IS&T.
Supports the operation of the proposal and award intake workflow process.

7. Industry Contracting Manage the negotiation and execution of:
Clinical Trials
Memorandum of Understanding (MOU)
Confidentiality Agreements (CA)
Data Use Agreements (DUA)
Incoming Material Transfer Agreements (MTA)
Industry Sponsored Research Agreements

8. Outgoing Subawards
Responsible for issuance of outgoing subawards under sponsored awards to BU, including
Subrecipient prequalifying review
Preparation of Subaward Agreement and all subsequent Amendments in accordance with terms of prime award
Negotiation with Subrecipient
Federal subaward reporting (FFATA) as applicable

9. Special Projects, Policy & Process
Ensure Sponsored Programs is cognizant of sponsor updates, regulations and broad research administration trends.
Recommend and follow up on communication, process, policy and system needs emerging from these updates.
Coordinate with Sponsored Programs staff to ensure information is shared, understood and that we are in compliance with changes.
Lead initiatives requiring coordination with other offices (Post Award Financial Operations, Controller, Information Systems, Compliance, etc.)
Serve as mentor and subject matter expert within Sponsored Programs and serve as subject matter expert for inquiries from external offices.

10. When To Reach Out Preparing a Proposal
Let us know as soon as you are aware so we can plan
Reminder of BU’s proposal submission policy policies/proposal-submission-policy/
Award Management
Changes in SOW, Key personnel, etc
Changes in terms and conditions of your award
Progress Reports
Continuation/Renewal Applications
Budgetary changes
Key changes to planned or existing Subawards
Account setup

11. Where To Find Us? Industry Contracting – industry@bu.edu
Pre-Award Services – (617)
Industry Contracting –
Subcontracts –
25 Buick Street
Hours of Operation 9AM – 5PM

12. Resources BU Research - http://www.bu.edu/research/
Research Support -
RA/DA Assignment Sheet-