1. Microsoft Outlook & Lync
Presenter: Bryce Ballif

2. Microsoft Outlook 2010 We all use this every day.
Do we use all of the features it has?
Outlook & Lync use the same login.
Outlook will be available at home. B.B.)

4. File Features Controls what is considered “backstage” information.
Manage Accounts
i.e., add home account.
Automatic replies, such as “out of office”
Clean up tools… emptying mailbox.
Rules and alerts…manage incoming s, etc.

5. Navigating in Outlook
Ribbon is at the top like other Office 2010 programs.
Many functions that allow variable look of page.
Contains most frequently used commands
Navigation pane allows you to switch what you are viewing. (Left side of Home)
Mail, Calendars, Contacts, etc.

6. Navigating in Outlook (continued)
“To Do” bar, allows you to keep track of upcoming appointments, meetings, or tasks. This is found on the right side.
Take a few minutes to familiarize yourself with these two features of Outlook.

7. Changing the appearance of the window.
If you want more viewing area for what you’re reading, minimize the two side panes.
At the bottom is the status bar, which allows you to go from normal to reading views.
Zoom control also

8. Large buttons control main features of Outlook.
Found at the bottom left of Navigation pane. (Left side)
Mail
Calendar
Contacts
Tasks
Notes
Folders
Shortcuts

9. When you go from button to button, the ribbon at the top changes to perform different tasks.
You can also make it so fewer buttons show by dragging arrow down or up.
Take a minute to play with the navigation buttons.

10. Mail Contains various folders of correspondence history. Inbox Drafts
Sent Items
Deleted Items
Conversation History, such as Lync.
Junk
Outbox

11. Calendar This is one of my favorite features.
Allows you to make multiple calendars.
You can then share, , etc.
Select multiple calendars and blend or merge on to one main calendar, as if they’re overlayed.
Take a few minutes to make some calendars, and look at the options of how you can use them.

12. Contacts Add as individuals or groups.
You have many options in the ribbon of how to communicate and manipulate contacts.
Change appearance…cards, lists, phones, etc.

13. File Storage and Sharing
2GB of storage
14 months retention policy
Public Folders
Sub Folders
Personal Folder sharing
Calendar sharing
Address Book & sharing

14. Resources and Self Training
All about MS Outlook 2010
Online MS Outlook 2010 course
Microsoft Lync

15. Lync Now let’s talk about Lync. Who hasn’t used Lync?
Some of the features of Lync
IM feature, all have probably used
Video conferencing, live chat, etc.
Sharing of documents, desktop, powerpoints, etc.

16. Instant Messaging (IM)
This is the world we live in.
It’s nice to have this feature at work.
Chat with colleagues
Shows availability
Green, Yellow, Red
If anyone hasn’t used this, do so for a couple minutes.

17. Video Conferencing
When chatting with someone, you can go to live chat, or video conf.
Much better when you can speak “face to face”
Sharing Programs

18. Thanks For Coming
if you need help.
Good luck!