1. Introduction to Pre Exam Board Processes
EOS Training 2016 1
Introduction to Pre Exam Board Processes
Welcome to the Pre Exam Board End of Session workshop brought to you by Taught Student Administration.
The purpose of this session is to introduce new school administrators to the pre Exam Board BIRMS processing procedures, including BOXI reporting, scheduling reports and exam board paperwork.

2. What will I be doing today?
EOS Training 2016 2
What will I be doing today?
Introduction to BOXI
Locating reports in BOXI
Setting up folders in BOXI
Running BOXI reports
Scheduling reports
Exam Board Preparation including BOXI through BIRMS
Why is data quality important

3. Icebreaker 3

4. EOS Training 2016 Introduction to BOXI 4
BOXI stands for Business Objects XI
BOXI is a reporting database that enables us to quantify student data held in Banner and BIRMS
Reports from BOXI are used for ….
EOS Data quality audits
Identify gaps in procedures
Obtaining student information
Exam Board documentation

5. Introduction to BOXI continued ….
Demo
EOS Training 2016 5
Introduction to BOXI continued ….
Log in to BOXI using your UoB username and password
Setting up a homepage within BOXI

6. Searching for reports in BOXI
Demo
EOS Training 2016 6
Searching for reports in BOXI
You can search for a report by using the search engine in BOXI
You can also find a report by navigating through BOXI folders
When searching make sure Banner Documents is highlighted

7. Setting up folders in BOXI
Demo
EOS Training 2016 7
Setting up folders in BOXI
Setting up folders is an effective way of managing your reports
It can give you quick access to a range of reports i.e. in EoS
Have a go and set up your own EOS folder!

8. Demo EOS Training 2016 Running BOXI Reports 8
Report prompts are used to refine your data
The more prompts you use, the more you can filter your data
Some prompts are validated, these prompts need to populated to allow the report to run
If your report does not retrieve the data you had hoped, check your prompts!!

9. Scheduling a BOXI report
EOS Training 2016 9
Scheduling a BOXI report
‘Before anything else, preparation is the key to success’
Alexander Graham Bell

10. Scheduling a BOXI report
Demo
EOS Training 2016 10
Scheduling a BOXI report
Be in control of your data quality
You can schedule reports to run for whenever you need them
You can send reports to your Outlook Inbox or your BOXI Inbox
You can send reports to colleagues across campus
Follow David’s demo and have a go at scheduling your own report

11. EOS Training 2016 11 1) Enter/Import component marks to BIRMS
2) Calculate Module Marks and Recommendation
3) Audit Module Marks data
6) Run final version of Exam Board report
5) Check Exam Board data
4) Calculate/Enter ARTs in BIRMS End of Session
EXAM BOARD
8) Post-Board Exam Board changes in BIRMS
9) Release marks from BIRMS

12. Exam Board Preparation – Data Quality audit
Demo
EOS Training 2016 12
Exam Board Preparation – Data Quality audit
Before you check your exam board data you need to ensure that…
Marks and recommendations for all modules have been recorded in Marks Entry in BIRMS
ARTs are auto calculated in ES02
We recommend that the following reports are run to check for any data discrepancies
Missing Marks
Students with no ART in ES02
Try running these 2 reports and saving them in your EOS folder

13. Exam Board Preparation - Documents
EOS Training 2016 13
Exam Board Preparation - Documents
What does your Exam Board need?
Schools have different requirements, but some general considerations are:
Should marks and decisions be presented as a list, grid, or results sheets?
Are your students finalists or non-finalists?
Do you process your students by “cohort” or “Groups”?
Pass list (Don’t forget to send to TSA after you have Released)
The BOXI Report Finder will help you identify the best report to use in order to meet your Exam Board need

14. Exam Board reporting using BOXI through BIRMS
Demo
EOS Training 2016 14
Exam Board reporting using BOXI through BIRMS
Exam Board reports can best be run via BIRMS in ES02
You will find various exam board reports. Choose which one is right for you!

15. Why is data quality important?
EOS Training 2016 15
Why is data quality important?
Data quality at this time of year is of utmost importance! Incorrect data could have far-reaching consequences for the students and for the university
Audit checks are required for Pre Exam Board preparation to ensure that…
All students have a mark and recommendation for every module
All students are taken to a board where progression or award will be ratified
All students have an ART auto calculated
Without an ART a student can not progress, complete or be registered for supplementary examinations
Students will receive an incomplete Academic transcript
Final year students will not appear on Pass lists and will therefore not be accounted for Congregation booklets

16. Quiz Time 16 What does BOXI stand for?
What can you use BOXI reports for?
Instead of running the same report everyday, what can you do?
What are the 2 things that need to be entered in BIRMS before you can start to run exam board reports?
What are the 2 reports you should investigate to ensure there are no data discrepancies?

17. Training Session Summary
EOS Training 2016 17
Training Session Summary
Our aim has been to equip you with the knowledge and resources to enable you to complete all of your EOS tasks.
Navigating BOXI
Reporting from BOXI
Pre board data quality audits
Exam Board documentation
Data Quality awareness
From everyone in TSA and the BIRMS team, we wish you a very happy End of Session! Good luck!

18. You said We did 18 You Said We Did
Separate sessions for new and established staff would be better
We have introduced separate introductory and refresher sessions for our 2016 training
More hands on approach would be preferred
Hands on elements of the training have been increased where appropriate
Quizzes are great, but would prefer them after the session content is delivered, not at the start of the session
We have continued to include quizzes but moved them to later on in the training sessions
Vary timing of sessions to enable part time staff to attend
We have scheduled sessions that run more than once during AM and PM slots where possible
Like the cakes and chocolate!
Don’t worry! These are still provided