1. Using Outlook for Time Management
Ally Short
Desktop Instructor

2. Agenda Outlook 2010 Interface Processing Emails Automation
Ribbon, Commands Groups, Backstage View
The x4 D’s Theory
Automation
Quick Access Toolbar
Quick Steps and Rules
Customization Tips & Tricks!
Custom Views
Navigation
Mail, Calendar, & Contacts
Navigation Pane, Reading Pane & To- Do bar
Printing
File System
Folders, Subfolders
Categorizing & Flags

3. X4 D’s of Email Processing: Theory
Do It
After reading the , take any action require and then either delete the message or file the message in a subfolder
Delete It
After reading the , if you do not need to retain a copy of the , delete it.
Delegate it If the requires action that another person will need to handle, delegate the action item. Forward this message or convert to a task! Delete or file away!
Defer it If the requires action that you will be responsible for, but the action cannot be completed within 2-5 mins, either Flag the for follow up and then file away or convert to Task (or Calendar item).