1. Sample Scheduler Roll-out Month 1
SUN
MON
TUES
WED
THUR
FRI
SAT 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
QA SET UP + Finalize Templates 19
QA SET UP + Finalize Templates + Send out initial notification 20
QA SET UP + Finalize Templates + Send out Study Coordinator training notification 21
Finalize Templates 22 23 24
Earliest to access Catalyst system + Template Building until the 15th 25
Prod Testing/ Training of CRC staff 26 27 28

2. Sample Scheduler Roll-out Month 2
SUN
MON
TUES
WED
THUR
FRI
SAT 1 2 3
Operational Meeting with institution NRS and ADMIN 4
Enter protocol templates in system 5 6 7 8 9 10 11
STUDY COORDINATOR TRAINING SESSIONS
(1 PM + 2 :30 PM) 12
(10 AM +2 PM) 13
STUDY COORDINATOR TRAINING SESSIONS
(10 AM + 11:30 AM) 14 15
Templates BUILT + APPROVED 16 17
(10 AM + 3 PM) 18 19 20 21 22 23 24
EPIC download + staff to start scheduling in new Scheduler 25 26 27 28 29 30 31
GO LIVE

3. Sample Scheduler Roll-out Month 3
SUN
MON
TUES
WED
THUR
FRI
SAT 1
DEMOS – done by Harvard Catalyst Staff in CRC for study teams 2 3 4 5 6 7
DEMOS – TBD 8 9 10 11 12 13 14 15 16 17 18 19 20 21
Holiday 22 23 24 25 26 27 28 29 30