1. PRESENTATION TO SCOA – 2016 ADJUSTMENTS APPROPRIATION BILL 02 December PRESENTED BY THE SECRETARY GENERAL MS MEMME SEJOSENGWE

2. PRESENTATION OUTLINE PURPOSE OF THE PRESENTATION
MANDATE OF THE DEPARTMENT
VISION, MISSION AND VALUES
OCJ STRATEGIC GOALS
OVERALL PERFORMANCE: 1ST & 2ND QUARTER APP REPORT 2016/17 FY
PERCENTAGE DISTRIBUTION BY LEVEL OF ACHIEVEMENT 1ST- 2ND QUARTER 2016/17 FY
INDICATORS NOT ACHIEVED AND REMEDIAL MEASURES
REASON FOR THE AENE VIREMENT
SIX MONTHS: BUDGET AND EXPENDITURE – VOTED FUNDS
SIX MONTHS: BUDGET AND EXPENDITURE – DIRECT CHARGE
CONCLUSION

3. PURPOSE OF PRESENTATION
To present to the Committee the OCJ:
2016/17 AENE virement request; and
Six months financial performance
Six months non-financial performance

4. MANDATE OF THE DEPARTMENT
The mandate of the Office of the Chief Justice (OCJ) is to support the Chief Justice in executing administrative and judicial powers and duties as Head of the Judiciary and Head of the Constitutional Court.
Functions:
To provide and coordinate legal and administrative support to the Chief Justice;
To provide communication and relationship management services and inter- governmental and international coordination;
To develop courts administration policy, norms and standards;
To support the development of Judicial policy, norms and standards;

5. MANDATE cont. To support the Judicial function of the Superior Courts;
To render administrative support to the Superior Courts;
To support the Judicial Service Commission in the execution of its mandate;
To support South African Judicial Education Institute in the execution of its mandate; and
To administer Judges’ Remuneration and Conditions of Employment Act
Superior Courts Act, 2013
CJ exercise responsibility over the administration of judicial functions of all courts.
Judges President to assume responsibility over coordination of judicial functions of all courts within each province.

6. MANDATE cont.
South African Judicial Education Institute Act, The Chief Justice is the Chairperson of the SAJEI Council. SAJEI was established to provide judicial education to all Judicial Officers. The responsibility for the training of Magistrates has been transferred from Justice College to SAJEI since January 2012.
Judicial Service Commission Act, 1994 – The Chief Justice is the Chairperson of the Judicial Service Commission which inter alia is responsible for the recommendation of candidates for judicial appointment and dealing with complaints lodged against Judges.
Judges’ Remuneration and Conditions of Employment Act 47 of provides for the remuneration and conditions of employment for all Judges.
Public Finance Management Act, 1999
Public Service Act & Regulations

7. VISION, MISSION AND VALUES
A single, transformed and independent Judicial system that guarantees access to justice for all
Mission
To provide support to the Judicial system to ensure effective and efficient court administration services
Values
- Respect and protection of the Constitution
- Honesty and integrity
- Openness and transparency
- Professionalism and excellence

8. OCJ STRATEGIC GOALS

9. OVERALL PERFORMANCE: 1st & 2nd QUARTER APP REPORT 2016/17 FY
Planned Targets
Targets Assessed as Achieved
Targets Assessed as Not Achieved
APP Quarter 1 18 14 4
APP Quarter 2 20 15 5
Total 38 29 9

10. OVERALL PERFORMANCE OF THE OCJ 1ST & 2ND QUARTER 2016/17 cont.

11. PERCENTAGE DISTRIBUTION BY LEVEL OF ACHIEVEMENT 1ST – 2ND QUARTER 2016/17 FY…

12. TARGETS NOT ACHIEVED AND REMEDIAL MEASURES
QUARTER 1
Target
Remedial Action 1
90% of funded vacant posts filled
The recruitment process is closely monitored to fast track the filling of posts 2
65% of audit findings (internal and external) addressed
Operations Committee (OPSCO) to work with unit Heads to address outstanding action plans and Internal Audit unit to conduct follow up audit to provide assurance. 3
100% of reported fraud cases investigated
The Forensic Investigators continually try to improve on the management of witnesses and suspects in order to expedite the interview processes to take statement timeously; and recruitment of one Forensic Investigator underway. 4
100% of warrants of release delivered within one day of the release granted
The warrant will be faxed to the Main Court immediately after been granted.

13. TARGETS NOT ACHIEVED AND REMEDIAL MEASURES
QUARTER 2 No
Target- Q2
Remedial Action 1
90% of funded vacant posts filled
The recruitment process is closely monitored to fast track the filling of posts 2
Tender Process Finalised
Documents ready and submitted to BAC for approval. 3
Tender Requirement(Terms of Reference) developed and tender advertised
Request for Information (RFI) developed, tender not advertised 4
100% of reported fraud cases investigated
Unit to fast track the appointment of the service provider for the forensic computer auditing. The Forensic Investigators continually try to improve on the management of witnesses and suspects in order to expedite the interview processes to take statement timeously. Request for the recruitment of a DD Forensic Investigator to be submitted 5
100% of warrants of release delivered within one day of the release granted
The protocol has been developed that will address will ensure, amongst other things, that the transmission of the warrant of release will be done by from the Chief Registrar/ Registrar Criminal Section.

14. REASON FOR THE AENE VIREMENT
The OCJ is requesting approval to increase its compensation of employees budget by R8.4 million from R million to R million.
The R8.4 million is funded from the savings realised in capital expenditure due to implementation of cost containment measures.
The OCJ is in a process of filling key positions at the Superior Courts and Head Office as part of the capacitation process of a new department.
The non filling of key positions might impact negatively on service delivery at the Superior Courts.

15. REASON FOR THE AENE VIREMENT cont.
The projected R8.4 m shortfall in the personnel budget is due to the following:
The difference of 1.5% (R7.644 million) in cost of living increase.
Salary increase was projected at 5.5% as per NT guidelines when preparing the 2016/17 ENE budget. The actual increase was however 7%. The shortfall had to be funded within the existing approved baselines.
Filling of key posts for urgent capacitation of a new department
In order to attract experienced personnel for the effective functioning of the OCJ, higher notches had to be offered to some of the key appointments. These posts were budgeted for on the first notch of the salary scale. The estimate additional cost amounts to a projected R756 thousand.

16. SIX MONTHS: BUDGET AND EXPENDITURE – VOTED FUNDS
Programme
Total Budget
6 months Budget Projection
6 months Actual Expenditure
Variance
R’000 %
Programme 1: Administration
73 180
77 344
-4 164 -6
Programme 2: Judicial Support and Court Administration
6 711 2
Programme 3: Judicial Education and Research
37 845
17 600
14 180
3 420 19
Total
5 967
Economic classification
Compensation of employees
-9 595 -4
Goods and services
26 756 21
Transfers and subsidies
2 588
877
1 109
-234
-27
Purchase of capital assets
25 389
13 416
24 377
-82

17. REASONS FOR OVER/UNDER EXPENDITURE (per programme)
The overspending on Programme 1 is due to:
OCJ telephone bill for Superior Courts for the first six months was paid to DoJ&CD (contractual arrangements) in September from Programme 1. The individual cost will be journalised to respective courts in Programme 2 during Q3.
Payment of e-Filling system for R6.9 m which is budgeted for in the DoJ&CD IJS budget. The OCJ has submitted a claim to DoJ&CD and expects reimbursement in Q3.
The underspending on Programme 2 is due to:
Telephone bill for the Courts paid under Programme 1. Journals to be processed.
Savings effected as a result of cost containment measures. The funds have been reallocated to other priorities during the AENE process, including the request for R8.4 m increase of CoE.
The underspending on Programme 3 is due to:
Postponed judicial training courses.

18. REASONS FOR OVER/UNDER EXPENDITURE cont. (per economic classification)
Compensation of Employees
The overspending is as a result of a shortfall in the personnel budget due to the difference in salary adjustments. The shortfall had to be funded within the existing approved baselines.
Higher notches offered to key positions to attract experienced personnel with required skills.
Good and Services
The underspending is due to the re-classification by the Accountant General of the expenditure for Judges’ vehicles from Goods and Services to Finance leases in the capital budget.
The department has reallocated the budget to the finance lease under capital assets during the budget adjustment process.
Transfers and Subsidies
The overspending relates to the payment of: leave gratuity due to termination of personnel since April The overspending has been rectified during the budget adjustment process.
Purchase of Capital Assets
The overspending is due to the re-classification by the Accountant General of the expenditure for Judges vehicles from Goods and Services to Finance leases in the capital budget.

19. SIX MONTHS: BUDGET AND EXPENDITURE – DIRECT CHARGE
Programme
Total Budget
6 months Budget Projections
6 months
Actual Expenditure
Variance
R’000 %
Judges’ Salaries
-4 971 -1
Direct charge from National Revenue Fund
Economic classification
Compensation of employees
4 642 1
Transfers and subsidies
55 066
27 534
37 147
-9 613
-35
Total

20. REASONS FOR OVER/UNDER EXPENDITURE
The overspending on the Direct Charge is due to leave gratuities paid to Judges. NT has approved a transfer of R30 million during the budget adjustment process from DoJ&CD to OCJ to cover for the overspending.

21. CONCLUSION
The OCJ appreciates the opportunity to present its case to SCOA. I THANK YOU