1. Budget Presentation Academic Senate November 03, 2015 Lynn Mahoney,
Provost and Vice President for Academic Affairs
Lisa Chavez,
Vice President for Administration and CFO
Lyn Mahoney
Lisa Chavez
California State University, Los Angeles
5151 State University Drive | Los Angeles, CA

2. What we will talk about:
CSU Budget Process
University Budget Process
Budget Redesign
Academic Affairs Budget

3. CSU Systemwide Process
June
CSU Constituent Consultations
July
Executive Council Policy Retreat
July – September
Review enrollment targets, consultation with presidents
System Budget Advisory Committee discussion of budget proposals
Budget briefing for the Board of Trustees
October-November
Constituent Consultations Trustees adopt Support Budget Request
December-January
Review CSU enrollment targets and revenue assumptions
January
Governor’s Budget submitted to Legislature
February
Legislative Analyst’s Analysis of Budget
March-May
More CSU Constituent consultations, Legislative budget hearings, Governor’s May Revision of January Budget
Budget Adopted

4. CSU Systemwide Process
July
Campus is given final budget allocation from Chancellor’s Office
June
CSU Constituent Consultations
July
Executive Council Policy Retreat
July – September
Review enrollment targets, consultation with presidents
System Budget Advisory Committee discussion of budget proposals
Budget briefing for the Board of Trustees
October-November
Constituent Consultations Trustees adopt Support Budget Request
December-January
Review CSU enrollment targets and revenue assumptions
January
Governor’s Budget submitted to Legislature
February
Legislative Analyst’s Analysis of Budget
March-May
More CSU Constituent consultations, Legislative budget hearings, Governor’s May Revision of January Budget
Budget Adopted
May
After Governor provides revised budget Cal State LA revises budget assumptions if necessary and reconvenes RAAC.
August
Cal State LA submits annual budget submission
Insert CAL STATE LA
February-March
Cal State LA begins projections based on January Budget and assumptions. If assumptions are solid the Resource Allocation Advisory Committee convenes (RAAC)

5. University General Fund Budget FY 2015-16

6. Campus General Fund Distribution
$252,990,411

7. Campus General Fund Distribution
$47,135,969
18.6%

8. Campus General Fund Distribution
$56,179,599
22.2%

9. Campus General Fund Distribution
$7,876,886 3%

10. Campus General Fund Distribution
$4,427,094
1.7%

11. Campus General Fund Distribution
$3,896,114
1.5%
$2,410,577 1%
$131,064,172
52%
$252,990,411

12. 2015-16 General Fund Allocation Net of Restricted Funds
65.85%
$86,302,658
13.46%
$17,644,109
7.54%
$9,881,485
7.19%
$9,429,244
2.61%
$3,416,043

13. Cal State LA Budgeted Funds:
Operating/General Fund
Lottery Fund
Instructionally Related Activities (IRA)
Student Success Fees
Health Services Fee
Athletics Fee
Graduate Professional Fees
Education Doc Fee
Housing
Parking
University Student Union
ASI Fees
Professional and Global Education Fees/CERF
University Auxiliary Services
CSULA Foundation

14. Current Budget Model Incremental Plus
Fully-fund Base Operations
Mandatory Cost
Campus Priorities
Divisional Allocations are a Percentage of Base Budget

15. 2015-16 General Fund Allocation

17. Budget Model Redesign Presidential Vision and University Initiative
Planning, Research, and Evaluation
Developed New Cal State L.A. Budget Model
Campus Engagement and Communication

18. Three-Year Implementation Timeline
Conception to Implementation
Start
Sept. 2013
Presidential/Campus Initiative
Budget Model Redesign
Dec. 2013
Planning, Research, and Evaluation of Requirements for Budget Model/White Paper
Jan. 2014
Formed Budget Allocation Task Force
Feb. – Jun. 2014
Assessment of Base Expenditure Need
Develop the ZBB Template
Training Sessions on ZBB
Analysis of ZBB Submissions
Fine Tuning
Jul. 2014
ZBB Meetings with University Divisions VP, College Deans, and Fiscal Managers
Post Implementation Review
Planning
11 Months
Development
16 Months
Implementation
9 Months
Finish
Fall 2016
Implementation
Nov. 2014
Budget Allocation Task Force Convened
Total Model Transition: 36 Months
May – Jan. 2016
Design Framework of New Budget Model
Development of Key Performance Data Analytics
Update Campus Administrative Procedures
Oct.– Nov. 2015
Communication of New Budget Model
University-wide Budget Townhall
Aug. 2015
Vetting and Feedback from Campus Constituents
University-wide Communication
Jan. 2015
Budget Allocation Task Force Reconvened

19. Budget Models in Higher Education
HIGHER EDUCATION BUDGET MODELS
Incremental
Responsibility Center Management (RCM)
Activity-Based Budgeting (ABB)
Hybrid
Centralized
Performance- Based Budgeting (PBB)
Zero Based Budget (ZBB)

20. Budget Guiding Principles
VPs and Deans will be accountable for performance and accountable to the general public.
A. Accountability
Inclusive. Simple to understand. Easily communicated.
T. Transparent
Equitable allocations consistent with University strategic initiatives.
E. Equitable
Adaptable to changing needs. Divisions and colleges have flexibility to best manage their budgets.
A. Adaptability
Mission sensitive and incorporates campus strategic initiatives into the planning.
M. Mission Sensitive

21. Mission Critical Funding Performance Assessment
New Cal State LA
Blended Budget Model
Essential Operations
Maintains base support for on-going commitments critical for University operations.
Mission Critical Funding
Funds will be set-aside in support of strategic initiatives and investments required for a world class university.
Performance Assessment
Annual performance reporting of division operations will be conducted.
Note: The Budget Allocation Model Taskforce welcomes your comments and feedback to the budget redesign initiative. Since the redesign is in the development phase, the information presented is for reference only and is subject to change.

22. Budget Redesign Webpage

23. Academic Affairs: Sources of Revenue
General Fund
Self-support programs: Summer Session
Lottery
Student Fees
Philanthropy
Grants & Contracts

24. General Fund 2012-13 2013-14 2014-15 2015-16 Base Allocation $68.7 M
Excess Enrollment
$4.7 M
$7.7 M
Pending

25. Summer Session, Lottery, Student Fees
Summer Session
$1.8 M
$2.3 M
Pending
Lottery
$2.4 M
$2.1 M
$1.4 M
$1.5 M
Student Fees
$1.0 M
$3.9 M
$3.7 M
$4.3 M

26. Strategic Investments
New Tenure Track Faculty
Support for Research & Creative Activities
Student Success and Achievement
One-time investments
The University Library
Unit and department improvements
Grant Proposal Development
Student Services Support

27. Investing in our Colleges
Carry Forward
Summer Session
Excess Enrollment
Retirement and Resignation Savings
Staff positions

28. College General Fund Allocations
A&L
$12.5 M
$12.7 M
$14.5 M
$15.9 M
CBE
$8.8 M
$9.0 M
$9.6 M
CCOE
$7.1 M
$7.3 M
$7.7 M
ECST
$5.4 M
$6.1 M
$6.3 M
$7.4 M
HHS
$10.8 M
$11.0 M
$11.7 M
NSS
$16.1 M
$17.8 M
$18.2 M
$20.1 M
LIB
$3.6 M
$3.7 M
Academic Affairs
$4.4 M
$6.0 M
$10.1 M

29. College Excess Revenue Allocations
A&L
$410 K
$771 K
TBD
CBE
$176 K
$655 K
CCOE
$71 K
$392 K
ECST
$552 K
$1.5 M
HHS
$145 K
$422 K
NSS
$1.2 M
$2.4 M
Academic Affairs
$2.1 M
$1.6 M

30. Lottery and Student Fees
College
A&L
$569 K
$758 K
$696 K
$763 K
CBE
$86 K
$412 K
$369 K
$398 K
CCOE
$134 K
$201 K
$88 K
$112 K
ECST
$246 K
$441 K
$414 K
$487 K
HHS
$260 K
$638 K
$509 K
$788 K
NSS
$382 K
$535 K
$520 K
$554 K
LIB
$860 K
$444 K
$455 K
Academic Affairs
$872 K
$2.6 M
$2.1 M
$2.3 M

31. Summer Session Revenues
College
A&L
$93 K
$219 K
Pending
CBE
$494 K
$642 K
CCOE
ECST
$14 K
$71 K
HHS
$265 K
$398 K
NSS
$902 K
$977 K

32. 2015-2016 New General Fund Allocation
 Strategic Investments
Funding
New TT Faculty
$3.1 M
Faculty Equity and Promotions
$796 K
Instruction and Enrollment
$913 K
Research & Creative Activities
 $188 K
Student Success and Achievement
 $903 K
Strategic Planning Initiatives
$707 K
Resource Planning and Management
$155 K

34. Looking Ahead
Strategic Planning Process
Maximizing our instructional dollars
Self-Support Programs and DTLA
Improved processes for Lottery, IRA and Student Success Fee funding
Grants & Contracts
Philanthropy

35. Questions?