1. Excel Training - Part One
November 2004
Excel Training - Part One
Excel – A spreadsheet application used to store numeric data and perform calculations
A spreadsheet consists of rows and columns of data.
A workbook consists of one or more spreadsheets. A workbook has a file extension of .xls
The advantages of a spreadsheet application:
The ability to perform calculations on data
To automatically recalculate when changes are made to the data
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November 2004
Lori Alighieri
Lori Alighieri

2. Worksheet Basics Rows go horizontally (Row 4).
Columns go vertically (Column D).
The intersection of a column and a row is called a cell. This cell is identified as, D4.

3. Worksheet Basics The name box shows the location of the cell cursor.
The cell cursor is a solid outline that can be moved to select a cell.
The formula bar displays the contents of the selected cell

4. Adding Rows First, select a cell. Then, select Insert => Row
The new row will be located above row 3.

5. Deleting Rows
Finally, select Entire Row
First, select a cell located in the row that you want to delete
Next, select Edit => Delete, the Delete Screen will appear

6. Adding Columns Then, select Insert => Column
First, select the column immediately to the right of where you want your new column to be inserted.
Here is the result!

7. Deleting Columns
Finally, select Entire Column
First, select a cell in the column that you want to delete
Next, select Edit => Delete, the Delete Screen will appear

8. Changing a Column’s Width
If a cell is not wide enough to display its value, this is what will be displayed. You can change the width of the cell several ways;
1. Format => Column => Width.
2. Double-click on the column’s right boundary.
3. Drag the column’s right boundary to the right to make the column larger or to the left to make it smaller.

9. Changing a Row’s Width
If a row is not wide enough to display its value, it will be displayed incorrectly. You can change the width of the row several ways;
1. Format => Row => Height.
2. Double-click on the row’s bottom boundary.
3. Drag the row’s bottom boundary

10. Excel Training - Part 1
November 2004
Entering Formulas
Formulas are mathematical statements used to calculate values. Excel evaluates a formula from left to right, using the order of operations to indicate the priority of operators.
To remember the order of operations:
Please Excuse My Dear Aunt Sally
Parenthesis Exponents Multiply Divide Add Subtract
Notice the value in the formula bar. This is what was actually entered into cell B2. All formulas begin with an equal sign.
Lori Alighieri

11. Using Cell Referencing In Formulas
Excel Training - Part 1
November 2004
Using Cell Referencing In Formulas
When Excel evaluates the formula, it uses the cell reference to locate the value needed in the calculation.
Notice the value in the formula bar. This is what was entered into cell B6.
What would the value of cell B6 equal if the value of cell B3 was changed from 10 to 5?
The answer is, 20.
Lori Alighieri

12. Formatting Data First, select the cells that you want to format
Finally, select Number Tab => Currency and specify the amount of decimal places that you want => Select OK
Next, select Format => Cell, the Format Cells Screen will appear

13. Getting Totals
First, select the cell (B8) in which you want the calculated amount displayed.
The total amount for that column is now displayed.
Next, select the AutoSum icon. Then, Select the Enter check icon to enter your data.