Presentation to the Portfolio Committee - 31 August 2016

Presentation to the Portfolio Committee - 31 August 2016
ANNUAL PERFORMANCE PLAN (APP) st Quarter (April - June 2016) Programme Performance Report Presentation to the Portfolio Committee August 2016

INTRODUCTION This is an overview of the department’s performance on the achievement of its 1st Quarter Targets of the 2016/17 Annual Performance Plan (APP). The report also includes an overview of financial performance as at the end of June The 1st Quarter Performance Information Report has been verified by Internal Audit based on the evidence submitted by the Programmes/Branches to support of the reported progress. The Report also includes Updates on Not Achieved 1st quarter targets as at 31 July 2016 Rating of Performance; Achieved The planned quarterly target has been achieved and the required supporting evidence has been submitted. Not achieved The planned quarterly has been not been achieved or the required evidence has not been submitted.

OVERALL DEPARTMENTAL 1ST QUARTER PERFORMANCE

PERFORMANCE PER PROGRAMME
BRANCH NUMBER OF FIRST QUARTER TARGETS NUMBER OF TARGETS ACHIEVED NUMBER OF TARGETS NOT ACHIEVED PERCENTAGE (%) ACHIEVEMENT Administration 10 8 2 80% Policy, Research and Analysis 6 5 1 83% Labour Relations and HRM 7 4 3 57% Government’s Chief Information Officer 50% Service Delivery Support 60% Governance of Public Administration 62% OVERALL DPSA PERFORMANCE 38 26 12 68% Note: The 1st Quarter Departmental Performance for the 2015/16 Financial Year was 66%

PROGRAMME 1: ADMINISTRATION

PROGRAMME 1: ADMINISTRATION 1st Quarter Achieved Targets
Sub-Programme: Chief Financial Officer Annual Target Submit quarterly Interim and Annual Financial Statements to National Treasury and the Auditor General by 31 May 2016 1st Quarter Milestone Progress Audited Performance rating Audited Reported Performance The Annual Financial Statements were submitted to National Treasury and the Auditor-General on the 31st of May 2016. Achieved Sub-Programme: Strategic Management, Planning and Support Annual Target Quarterly reports on the implementation of the 2015/16 and 2016/17 Annual Plans and the 2015/16 Annual Report submitted to the National Treasury and the DPME and Parliament by the due date 1st Quarter Milestone Progress Audited Performance rating The 4th quarter (2015/16) report was submitted to the Executive Authority, National Treasury and the DPME by 30 April 2016 Achieved

Sub-Programme: Internal Audit and Risk Management Annual Target Submit quarterly Internal Audit and risk management performance reports to the Audit and Risk Committees 1st Quarter Target Progress Audited Performance rating The 4th quarter (2015/16) report was submitted to the Executive Authority, National Treasury and the DPME by 30 April 2016 4th Quarter Internal Audit and 1st quarter risk performance management reports submitted to the Audit and Risk Committee Achieved Sub-Programme: Corporate Resource and Transformation Management Annual Target Monitor compliance of DPSA’s to internal and external Human Resources and Labour Relations Policy Prescripts and Procedures and submit quarterly reports to the Executive Committee 1st Quarter Target Progress Audited Performance rating 1st quarter report on the DPSA’s compliance to internal and external Human Resources and Labour Relations Policy Prescripts and Procedures presented to the Executive Committee The 1st quarter report on the DPSA’s compliance to internal and external Human Resources and Labour Relations Policy Prescripts and Procedures was presented to the Executive Committee on 30 June 2016 Achieved

Sub-Programme: Corporate Communication Annual Target Submit quarterly reports on the implementation of the Communication plan to EXCO 1st Quarter Target Progress Audited Performance rating Annual Communication Plan submitted for approval The Annual Communication Plan was submitted to the EXCO by 30 June Achieved 1st quarter report on the implementation of Communication Plan compiled and submitted to the Executive Committee The 1st quarter report on the implementation of Communication Plan compiled and was submitted to EXCO by 30 June 2016 Monitor and quarterly report on the Implementation of the ICT support systems and processes and governance arrangements to the Executive Committee 1st quarter report on the status of ICT support and processes and governance arrangements submitted to the Executive Committee The 1st quarter report on the status of ICT support and processes and governance arrangements submitted to the Executive Committee

Sub-Programme: International Cooperation Programme Annual Target Submit quarterly progress reports implementation of the department’s 1st Quarter Target Progress Audited Performance rating 1st quarter progress report on the implementation of the department’s Bi-lateral agreements and Multi-lateral arrangements submitted to the Minister The 1st quarter progress report on the implementation of the department’s Bi-lateral agreements and Multi-lateral arrangements was submitted to the Minister Achieved

PROGRAMME 1: ADMINISTRATION 1st Quarter Not Achieved Targets
Sub-Programme: Chief Financial Officer Annual Target Submit quarterly Interim and Annual Financial Statements to National Treasury and the Auditor General by 31 May 2016 1st Quarter Target Audited Reported Performance Audited Performance Rating Reasons for the Variance Action to address the non-achievement of the 1st Quarter Target 1st quarter Interim Financial Statements submitted to National Treasury by 30 April 2016 The department's 1st quarter Interim financial statements were not submitted to National Treasury by the 30th April 2016 Not Achieved The date of 30 April 2016 as indicated in the 2016/17 Annual Performance Plan is incorrect as the 1st quarter interim financial statements are due for submission a month after the end of the 1st quarter which is 31st July 2016 The 1st quarter Interim financial statements will be submitted to National Treasury on the 31st of July 2016

PROGRAMME 1: ADMINISTRATION 1st Quarter Not Achieved Targets
Sub-Programme: Legal Service Annual Target Finalise the consultation process for the first phase of the Public Administration Management Regulations and submit to the Minister of approval for implementation 1st Quarter Target Progress Audited Performance Rating Reasons for the Variance Action to address the non-achievement of the 1st Quarter Target Consultation process on the first phase Public Administration Management Regulations commenced A submission has been routed to seek approval from the Minister to conduct the consultations. Approval has not yet been granted by the Minister hence the consultations have not yet commenced Not Achieved Approval by the Minister to conduct the consultations has not been granted The consultations will commence after approval has been granted by the Minister.

UPDATED 1ST QUARTER PERFOMANCE OVERALL DPSA PERFOMANCE
PERFOMANCE AS AT END JUNE 2016 PERFOMANCE AS AT END JUNE 2016

UPDATED 1ST QUARTER PERFOMANCE PER PROGRAMME
PERFOMANCE AS AT END JUNE 2016 PERFOMANCE AS AT END JULY 2016 BRANCH NO OF FIRST QUARTER TARGETS TARGETS ACHIEVED TARGETS NOT ACHIEVED (%) ACHIEVEMENT Administration 10 8 2 80% 9 1 90% Policy, Research and Analysis 6 5 83% Labour Relations and HRM 7 4 3 57% 71% Government’s Chief Information Officer 50% Service Delivery Support 60% 100% Governance of Public Administration 62% 87% OVERALL DPSA PERFORMANCE 38 26 12 68% 32 91%

PROGRAMME 1: ADMINISTRATION
Monthly Progress: Not Achieved Targets (Update as at 31 July 2016)

PROGRAMME 1: ADMINISTRATION Updated Performance on 1st Quarter Not Achieved Targets – As at 31 July 2016 Sub-Programme: Chief Financial Officer Annual Target Submit quarterly Interim and Annual Financial Statements to National Treasury and the Auditor General by 31 May 2016 1st Quarter Target Progress as at 30 June 2016 Reasons for the Variance Action to address the non-achievement of the 1st Quarter Target Progress Update as at 31 July 2016 1st quarter Interim Financial Statements submitted to National Treasury by 30 April 2016 Not Achieved The department's 1st quarter Interim financial statements were not submitted to National Treasury by the 30th April 2016 The date of 30 April 2016 as indicated in the 2016/17 Annual Performance Plan is incorrect as the 1st quarter interim financial statements are due for submission a month after the end of the 1st quarter which is 31st July 2016 The 1st quarter Interim financial statements will be submitted to National Treasury on the 31st of July 2016 Achieved The 1st quarter Interim financial statements were submitted to the National Treasury on the 31st of July 2016

PROGRAMME 1: ADMINISTRATION Updated Performance on 1st Quarter Not Achieved Targets – As at 31 July 2016 Sub-Programme: Legal Service Annual Target Finalise the consultation process for the first phase of the Public Administration Management Regulations and submit to the Minister of approval for implementation 1st Quarter Target Progress as at 30 June 2016 Reasons for the Variance Action to address the non-achievement of the 1st Quarter Target Progress Update as at 31 July 2016 Consultation process on the first phase Public Administration Management Regulations commenced Not Achieved A submission has been routed to seek approval from the Minister to conduct the consultations. Approval has not yet been granted by the Minister hence the consultations have not yet commenced Approval by the Minister to conduct the consultations has not been granted The consultations will commence after approval has been granted by the Minister. The Minister approved the draft Public Administration Management Regulations for publication for public comment. The draft Regulations were gazetted on 15 July 2016.

PROGRAMME 1: ADMINISTRATION Overall Performance as at 31 July 2016

PROGRAMME 2: POLICY RESEARCH AND ANALYSIS

PROGRAMME 2: POLICY RESEARCH AND ANALYSIS 1st Quarter Achieved Targets
Sub-Programme: Integrated Public Administration Reform Annual Target Conduct research to support and inform the design of the draft regulations for identified section of the Public Administration Management Act (2014) 1st Quarter Target Progress Audited Performance rating Process Plan with a recommended implementation strategy for a phased approach for local government and the public service developed. The Process Plan with a recommended implementation strategy for a phased approach for local government and the public service has been developed Achieved Compile on the appropriate institutional model for the co-ordination of the Thusong Service Centres and submit a report with recommendations to the Minister for approval to submit to Cabinet. Consolidated research report on the appropriate institutional model for the co-ordination of the Thusong Service Centre Programme completed for submission to the Minister for Public Service and Administration to approve for consultation The Consolidated research report on the appropriate institutional model for the co-ordination of the Thusong Service Centre Programme was completed for submission to the Minister for Public Service and Administration to approve for consultation

Sub-Programme: Monitoring and Evaluation Annual Target Assess the current status quo in relation to how departments (one national department and two provinces) are implementing existing Public Administration Norms and Standards in the areas of Performance Management, HR Planning and Human Resource Development and compile a report 1st Quarter Target Progress Audited Performance rating Compliance measurement instrument designed A Compliance measurement instrument to assess the current status quo in relation to how departments are implementing existing Public Administration Norms and Standards in the areas of Performance Management, HR Planning and Human Resource Development has been designed Achieved

Sub-Programme: Productivity and Efficiency Studies Annual Target Apply the Draft Public Service Productivity measurement tool in a further two (2) selected service departments, refine the tools and submit final for approval 1st Quarter Target Progress Audited Performance rating Application of the Draft Public Service Productivity measurement tool in the two (2) sectors commenced The application of Productivity measurement tool in Free State Department of Social Development and the National Department of Rural Development and Land Reform has commenced through a request to the HOD to approve the establishment of a Productivity Reference Group. The compliance measurement instrument has also been designed Achieved

Sub-Programme: Transformation Policies and Programmes Annual Target Monitor and report on the progress made by the Public Service with regards to the provision of reasonable accommodation and assistive devices and on meeting of the Public Service Equity Targets(2% disability and 50% women in SMS 1st Quarter Target Progress Audited Performance rating Data collected from the departments on the meeting of equity targets The Data was collected from the departments on the meeting of equity targets Achieved

PROGRAMME 2: POLICY, RESEARCH AND ANALYSIS 1st Quarter Not Achieved Targets
Sub-Programme: Access Norms and Mechanism Annual Target Produce research report on an alternative service delivery model for the Thusong Service Centres cluster departments of Home Affairs, Labour, SASSA and SAPS 1st Quarter Target Progress Audited Performance Rating Reasons for the Variance Action to address the non-achievement of the 1st Quarter Target Research data on service delivery models, service standards and service points for departments (Home Affairs, Labour, SASSA and SAPS) collected Data was collected from the Departments of Home Affairs, Department of Labour, SASSA and SAPS Not Achieved The data submitted by the departments was not at the required quality levels Letters will be sent to all departments (Home Affairs, Labour, SASSA and SAPS) for them to submit the required data as per the request

PROGRAMME 2: POLICY RESEARCH AND ANALYSIS
Monthly Progress: Not Achieved Targets (Update as of 31 July 2016)

PROGRAMME 2: POLICY, RESEARCH AND ANALYSIS Updated Performance on 1st Quarter Not Achieved Targets – As at 31 July 2016 Sub-Programme: Access Norms and Mechanism Annual Target Produce research report on an alternative service delivery model for the Thusong Service Centres cluster departments of Home Affairs, Labour, SASSA and SAPS 1st Quarter Target Progress as at 30 June 2016 Reasons for the Variance Action to address the non-achievement of the 1st Quarter Target Progress Update as at 31 July 2016 Research data on service delivery models, service standards and service points for departments (Home Affairs, Labour, SASSA and SAPS) collected Not Achieved Data was collected from the Departments of Home Affairs, Department of Labour, SASSA and SAPS The data submitted by the departments was not at the required quality levels Letters will be sent to all departments (Home Affairs, Labour, SASSA and SAPS) for them to submit the required data as per the request Not Achieved Assessment of the quality of the data from the Department of Labour is complete but it requires additional work to verify accuracy of spatial data. A meeting has been arranged with the Department of Labour to compile accurate spatial database.

PROGRAMME 2: POLICY, RESEARCH AND ANALYSIS Overall Performance as at 31 July 2016

PROGRAMME 3: LABOUR AND HRM

PROGRAMME 3: LABOUR AND HRM 1st Quarter Achieved Targets
Sub-Programme: Human Resource Planning, Performance and Practices Annual Target Revise the current Senior Management Service Performance Management and Development System (PMDS) and submit for approval .Subject to approval; issue the approved Revised PMDS for implementation. 1st Quarter Target Progress Audited Performance rating Review of the current Senior Management Service Performance and Development System (PMDS) conducted The review of the Performance Management and Development System (PMDS) for the Senior Management Service (SMS) that is based on the same review of the PMDS for Heads of Department (HODs) which has been conducted and is subject to Cabinet approval. To this effect a Cabinet Memo has been drafted and is in the final consultation with the Presidency and the Public Service Commission. As a result the finalisation of the Reviewed PMDS for SMS is subject to the approval of the PDMS for HODs by Cabinet Achieved

PROGRAMME 3: LABOUR AND HRM 1st Quarter Achieved Targets
Sub-Programme: Labour Relations, Negotiations and Discipline Management Annual Target Monitor the Average number of days taken to resolve disciplinary cases by all national and provincial departments and submit quarterly reports to the Minister of the Public Service and Administration. 1st Quarter Target Progress Audited Performance rating 1st quarter report on the management of disciplinary cases within the Public Service compiled for submission to the Minister of Public Service and Administration The 1st quarter report on the management of disciplinary cases within the Public Service was compiled for submission to the Minister. Achieved Monitor the implementation of the Public Service Co-ordinating Bargaining Council (PSCBC) resolutions by departments and submit quarterly reports to the Minister 1st quarter report on the implementation of the PSCBC Resolutions submitted to the Minister The 1st quarter report on the implementation of the PSCBC Resolutions was submitted to the Minister

Programme 3: Labour and HRM 1st Quarter Achieved Targets
Sub-Programme: Employee Benefits Annual Target Submit 4 quarterly reports on the implementation of the GEHS to the Minister 1st Quarter Target Progress Audited Performance rating 1st quarter report on the implementation of the GEHS submitted to the Minister The 1st quarter report on the implementation of the GEHS was submitted to the Minister Achieved

PROGRAMME 3: LABOUR RELATIONS AND HRM 1st Quarter Not Achieved Targets
Sub-Programme: Human Resources Development Annual Target Submit the proposed Model for Public Service Graduate Recruitment Scheme model for approval to pilot in the selected 5 departments from 2017 1st Quarter Target Progress Audited Performance Rating Challenge Steps to address the challenge Proposed model for the Public Service Graduate Recruitment Scheme submitted to approval The proposed model has not been submitted for approval Not Achieved The finalisation of the proposed model took longer than expected The proposed model will be submitted for approval by the end of the 2nd quarter, September 2016.

Sub-Programme: Human Resources Development Annual Target Conduct workshops to support departments in appointing youths into learnership, internship and artisan programmes within the Public Service 1st Quarter Target Audited Reported Performance Audited Performance Rating Challenge Steps to address the challenge Workshop conducted to provide support to departments in appointing youths into learnership, internship and artisan programmes Workshops were not conducted due to delays in the finalisation of the Draft Revised Determination on Internship and Draft Public Service HRD Strategic Framework. Not Achieved There were delays in the finalisation of the Draft Revised Determination on Internship and Draft Public Service HRD Strategic Framework. The workshop will be conducted during the 2nd quarter.

Sub-Programme: Human Resources Development Annual Target Compile three (3) quarterly and one (1) Annual consolidated report on the number of youths appointed against the targeted annual target 1st Quarter Milestone Audited Reported Performance Audited Performance Rating Reasons for the Variance Action to address the non-achievement of the 1st Quarter Target 1st quarter report on the number of youths appointed by departments into learnership, internship and artisan programmes compiled The 1st quarter report on the number of youths appointed by departments into learnership, internship and artisan programmes has not been compiled Not Achieved The data from departments will only be available in Mid July 2016 The report will be compiled by the end of the 2nd quarter, September 2016.

PROGRAMME 3: LABOUR RELATIONS AND HRM

PROGRAMME 3: LABOUR RELATIONS AND HRM Updated Performance on 1st Quarter Not Achieved Targets – As at 31 July 2016 Sub-Programme: Human Resources Development Annual Target Submit the proposed Model for Public Service Graduate Recruitment Scheme model for approval to pilot in the selected 5 departments from 2017 1st Quarter Target Progress as at 30 June 2016 Challenge Steps to address the challenge Progress Update as at 31 July 2016 Proposed model for the Public Service Graduate Recruitment Scheme submitted to approval Not Achieved The proposed model has not been submitted for approval The finalisation of the proposed model took longer than expected The proposed model will be submitted for approval by the end of the 2nd quarter, September 2016. A report on all 3 models has been submitted to the Director General for noting. The 3 models are still to be consulted and the preferred model will be submitted for approval by the end of the financial year.

PROGRAMME 3: LABOUR RELATIONS AND HRM Updated Performance on 1st Quarter Not Achieved Targets – As at 31 July 2016 Sub-Programme: Human Resources Development Annual Target Conduct workshops to support departments in appointing youths into learnership, internship and artisan programmes within the Public Service 1st Quarter Target Progress as at 30 June 2016 Challenge Steps to address the challenge Progress Update as at 31 July 2016 Workshop conducted to provide support to departments in appointing youths into learnership, internship and artisan programmes Not Achieved Workshops were not conducted due to delays in the finalisation of the Draft Revised Determination on Internship and Draft Public Service HRD Strategic Framework. There were delays in the finalisation of the Draft Revised Determination on Internship and Draft Public Service HRD Strategic Framework. The workshop will be conducted during the 2nd quarter. Achieved The workshops was conducted during July 2016

PROGRAMME 3: LABOUR RELATIONS AND HRM Updated Performance on 1st Quarter Not Achieved Targets – As at 31 July 2016 Sub-Programme: Human Resources Development Annual Target Compile three (3) quarterly and one (1) Annual consolidated report on the number of youths appointed against the targeted annual target 1st Quarter Target Progress as at 30 June 2016 Reasons for the Variance Action to address the non-achievement of the 1st Quarter Target Progress Update as at 31 July 2016 1st quarter report on the number of youths appointed by departments into learnership, internship and artisan programmes compiled Not Achieved The 1st quarter report on the number of youths appointed by departments into learnership, internship and artisan programmes has not been compiled The data from departments will only be available in Mid July 2016 The report will be compiled by the end of the 2nd quarter, September 2016. The report with recent data will be compiled by the end of the 2nd quarter, September 2016. However in the interim a Report is being finalised based on data from 31 March 2016 PERSAL data.

PROGRAMME 3: LABOUR RELATIONS AND HRM Overall Performance as at 31 July 2016

PROGRAMME 4: GOVERNMENT’S CHIEF INFORMATION OFFICER (GCIO)

Programme 4: Government’s Chief Information Officer (GCIO) 1st Quarter Achieved Targets
Sub-Programme: IT Stakeholder Management Annual Target Monitor and report on the improvements made by national and provincial departments in managing technology obsolescence through the implementation of the developed mechanisms 1st Quarter Target Progress Audited Performance rating Report on the improvements made by departments in managing technology obsolescence compiled A Questionnaire was developed and sent to GITOC to assess the improvements in the management of technology obsolescence within their departments and a report on the outcomes of the survey has been developed Achieved

PROGRAMME 4: GOVERNMENT’S CHIEF INFORMATION OFFICER (GCIO) 1st Quarter Not Achieved Targets
Sub-Programme: IT Service Management Annual Target Issue ICT Cost Management Policy Guidelines to National and Provincial departments and conduct workshops to support departments with the implementation of the guidelines 1st Quarter Target Progress Audited Performance Rating Reasons for the Variance Action to address the non-achievement of the 1st Quarter Target ICT cost management Policy Guidelines issued through Government Gazette. The ICT cost management policy guidelines have not been issued through the Government Gazette Not Achieved The guidelines still have to be endorsed by the CEO of SITA as required After endorsement by the CEO of SITA, the ICT cost management Policy Guidelines will be submitted to the DPSA Director General of DPSA for approval and issued to departments

Programme 4: Government’s Chief Information Officer (GCIO)

Programme 4: Government’s Chief Information Officer (GCIO) Updated Performance on 1st Quarter Not Achieved Targets – As at 31 July 2016 Sub-Programme: IT Service Management Annual Target Issue ICT Cost Management Policy Guidelines to National and Provincial departments and conduct workshops to support departments with the implementation of the guidelines 1st Quarter Target Progress as at 30 June 2016 Reasons for the Variance Action to address the non-achievement of the 1st Quarter Target Progress Update as at 31 July 2016 ICT cost management Policy Guidelines issued through Government Gazette. Not Achieved The ICT cost management policy guidelines have not been issued through the Government Gazette The guidelines still have to be endorsed by the CEO of SITA as required After endorsement by the CEO of SITA, the ICT cost management Policy Guidelines will be submitted to the DPSA Director General of DPSA for approval and issued to departments During the Standing Committee on ICT procurement (SCProc) meeting held on 26 July, the matter regarding the delay in the issuing of the contracts was escalated to the chairperson. SITA made a commitment to endorse the Policy Guidelines and submit to the DPSA not later than 12 August 2015.

OVERALL PROGRAMME 4: OGCIO Performance as at 31 July 2016

Programme 5: Service Delivery Support

PROGRAMME 5: SERVICE DELIVERY SUPPORT 1st Quarter Achieved Targets
Sub-Programme: Service Delivery Support Programmes and Service Centres (Thusong) Annual Target Support the six (6) prioritised service departments to improve the quality and implementation of the Service Delivery Improvement Plans (SDIPs) 1st Quarter Target Progress Audited Performance rating Project plans and schedules for the support to be provided to the 6 prioritised departments developed and agreed on with the relevant department Project plans for the support to be provided to the 6 prioritised departments were approved by the Director General of the DPSA on the 20th June 2016 and issued in the form of Service Delivery Circular No1 of 2016. Achieved

PROGRAMME 5: SERVICE DELIVERY SUPPORT 1st Quarter Achieved Targets
Sub-Programme: Complaints and Change Management (Batho Pele) Annual Target Support three (3) prioritised service departments to develop standards for Batho Pele Principles 1st Quarter Target Progress Project plans and schedules for the support to be provided to the 6 prioritised departments developed and agreed on with the relevant department Project plans and schedules for the support to be provided to the 3 prioritised departments of Labour, Transport and Health have been developed. Achieved Support three (3) prioritised service departments to communicate the Batho Pele standards to the users of their services and monitor and report on the implementation of the standards Audited Performance Ring Project plans and schedules for the support to be provided to the 3 prioritised departments developed

PROGRAMME 5: SERVICE DELIVERY SUPPORT 1st Quarter Not Achieved Targets
Sub-Programme: Operations Management Annual Target Support three (3) prioritised departments to map Business Processes for their selected services 1st Quarter Target Progress Audited Performance Rating Reasons for the Variance Action to address the non-achievement of the 1st Quarter Target Project plans for the development of business processes with the prioritised departments developed Project plans were developed and signed off for Department of Trade and Industry (DTI ) and the Department Minerals which is two (2) of the three (3) prioritised departments Not Achieved Unavailability of 1 of the 3 targeted department The Department of Small Business Development has been approached to participate in the project.

Programme 5: Service Delivery Support 1st Quarter Not Achieved Targets
Sub-Programme: Operations Management Annual Target Support three (3) prioritised departments to develop Standard Operating Procedures 1st Quarter Target Progress Audited Performance Rating Reasons for the Variance Action to address the non-achievement of the 1st Quarter Target Project plans for the development of standard operating procedures with the prioritised departments developed Project plans were developed and signed off for Department of Trade and Industry (DTI ) and the Department Minerals which is two (2) of the three (3) prioritised departments Not Achieved Unavailability of 1 of the 3 targeted department The Department of Small Business Development has been approached to participate in the project.

Programme 5: Service Delivery Support

PROGRAMME 5: SERVICE DELIVERY SUPPORT Updated Performance on 1st Quarter Not Achieved Targets – As at 31 July 2016 Sub-Programme: Operations Management Annual Target Support three (3) prioritised departments to map Business Processes for their selected services 1st Quarter Target Progress as at 30 June 2016 Reasons for the Variance Action to address the non-achievement of the 1st Quarter Target Progress Update as at 31 July 2016 Project plans for the development of business processes with the prioritised departments developed Not Achieved Project plans were developed and signed off for Department of Trade and Industry (DTI ) and the Department Minerals which is two (2) of the three (3) prioritised departments Non availability of 1 of the 3 targeted department The Department of Small Business Development has been approached to participate in the project. Achieved Project Plan has been developed and signed - off with the Department of Health

Programme 5: Service Delivery Support Updated Performance on 1st Quarter Not Achieved Targets – As at 31 July 2016 Sub-Programme: Operations Management Annual Target Support three (3) prioritised departments to develop Standard Operating Procedures 1st Quarter Target Progress as at 30 June 2016 Reasons for the Variance Action to address the non-achievement of the 1st Quarter Target Progress Update as at 31 July 2016 Project plans for the development of standard operating procedures with the prioritised departments developed Not Achieved Project plans were developed and signed off for two departments namely Department of Trade and Industry (DTI) and Department of Minerals. Non availability of one of the targeted department The Department of Small Business Development has been approached to participate in the project Achieved Project Plan has been developed and signed - off with the Department of Health

PROGRAMME 5: SERVICE DELIVERY SUPPORT Overall Performance as at 31 July 2016

PROGRAMME 6: GOVERNANCE OF PUBLIC ADMINISTRATION

PROGRAMME 6: GOVERNANCE OF PUBLIC ADMINISTRATION 1st Quarter Achieved Targets
Sub-Programme: Organizational Design and Macro Organising Annual Target Monitor and report on improved adherence by national and provincial departments to the Directive on Public Administration and Management Delegations as measured by MPAT 1st Quarter Target Progress Audited Performance Rating Delegations performance standards for the 2015 MPAT moderation submitted to the DPME The 2016 delegation standards has been submitted to the DPME and included in the MPAT 1.6 moderation criteria. A Report on the status of compliance by departments with the Directive on Public Administration and Management Delegations, as at 1 April 2016, and letters to the relevant Executive Authorities have been submitted to Minister for Public Service and Administration. Achieved

Sub-Programme: Public Service Leadership Management Annual Target Subject to approval; Pilot mechanisms to facilitate on-the-job mentoring for newly appointed senior managers in four (4) selected departments and submit a report to the MPSA 1st Quarter Target Progress Audited Performance Rating Support provided to 4 pilot departments in facilitating on the job mentoring for newly appointed senior managers A guideline on the implementation of the mentoring and peer support mechanisms was sent to the 4 pilot departments of Department of Basic Education, Department of Tourism, KZN Office of the Premier and KZN Department of Arts and Culture Achieved

Sub-Programme: Integrated Government Relations Annual Target Strategy implemented to support five (5) departments to strengthen their internal Human Resources Capacity 1st Quarter Target Progress Audited Performance Rating Stakeholder engagement and assembly of multi-disciplinary teams to provide required support to identified departments completed A Stakeholder engagement was conducted and Multi-disciplinary teams have been assembled to provide support on the strengthening of the internal Human Resources Capacity of the Limpopo Department of Public Works, Roads and Infrastructure, Gauteng Department of Infrastructure, Kwa-Zulu Natal Office of the Premier and Limpopo Wild Life Resorts and Tourism and Economic development Achieved

Sub-Programme: Ethics and Integrity Management Annual Target Identification of other categories of employees to submit financial disclosure forms 1st Quarter Target Progress Audited Performance Rating Consultation with relevant role players to identify and designate other categories of employees commenced Consultation sessions were held to identify and profile other categories of employees that will be designated to submit financial disclosure forms Achieved

Sub-Programme: Ethics and Integrity Management Annual Target Analyse whistle blowing in the Public Service and submit a an analysis report 1st Quarter Target Progress Audited Performance Rating Desk top research on whistle blowing in the Public Service conducted The Desk top research on whistle blowing in the Public Service was conducted Achieved

PROGRAMME 6: GOVERNANCE OF PUBLIC ADMINISTRATION 1st Quarter Not Achieved Targets
Sub-Programme: Organizational Development of the Public Sector Annual Target Conduct capacity building workshops with 20 selected Departments to provide implementation support on the Directive on Public Administration and Management delegations 1st Quarter Target Progress Audited Performance Rating Reasons for the Variance Action to address the non-achievement of the 1st Quarter Target Workshop conducted to support five (5) departments with the implementation of the Directive on Public Administration and Management delegations The workshops were not conducted. During the quarter; the new delegation templates and circular based on the New Public Service Regulations of2016 were routed for approval by the DPSA’s Director General, a Report on the status of compliance by departments with the Directive on Public Administration and Management Delegations, as at 1 April 2016, and letters to EAs were routed to the Minister Not Achieved The workshops were postponed to August 2016 so that the workshops can provide support for the implementation of the New Public Administration and Management Delegations which are in line with the New Public Service Regulations (PSR), which will only come into force on 1 August 2016 The workshops will be conducted by the end of August 2016

Sub-Programme: Organizational Development of the Public Sector Annual Target Conduct workshops to support selected departments with the implementation of the Guidelines to clarify administrative roles and responsibilities when developing operational policy 1st Quarter Target Progress Audited Performance Rating Reasons for the Variance Action to address the non-achievement of the 1st Quarter Target National workshop conducted to support the implementation of the Guidelines to clarify administrative roles and responsibilities when developing operational policy The National workshop was not conducted Not Achieved The National workshop was not conducted as the Guideline has not yet been finalised and is still in a Draft Version. The sub-programme had to complete other priorities, such as drafting the Handbook on board and CEO appointments which is a Cabinet approved priority. The Draft Guideline will be presented at the National workshop scheduled for 29 July, departments will be given an opportunity to provide comments and inputs will be used to develop the final version of the Guideline. The Final Guideline posted on the DPSA Website will be issued through a Circular issued to inform departments of the Guideline.

Sub-Programme: Ethics and Integrity Management Annual Target Conduct 10 workshops with departments to support the implementation of the Revised Determination on Other Remunerative Work to prohibit public servants from doing business with the state 1st Quarter Target Progress Audited Performance Rating Reasons for the Variance Action to address the non-achievement of the 1st Quarter Target Subject to approval, Determination and Guidelines on Other Remunerative Work issued to all departments and one national workshop conducted to provide implementation support. The Determination and Guidelines on Other Remunerative Work was not issued to departments and the National workshop was not conducted Not Achieved The Determination and guidelines have been drafted and can only be approved and issued once the new Public Service Regulations (PSR), 2016 come into effect on 01 August 2016. The workshops will be conducted after the end of the 2nd Quarter , September 2016

PROGRAMME 6: GOVERNANCE OF PUBLIC ADMINISTRATION
Monthly Progress: Not Achieved Targets (Update as at 31 July 2016

PROGRAMME 6: GOVERNANCE OF PUBLIC ADMINISTRATION Updated Performance on 1st Quarter Not Achieved Targets – As at 31 July 2016 Sub-Programme: Organizational Development of the Public Sector Annual Target Conduct capacity building workshops with 20 selected Departments to provide implementation support on the Directive on Public Administration and Management delegations 1st Quarter Target Progress as at 30 June 2016 Reasons for the Variance Action to address the non-achievement of the 1st Quarter Target Progress Update as at 31 July 2016 Workshop conducted to support five (5) departments with the implementation of the Directive on Public Administration and Management delegations Not Achieved The workshops were not conducted. During the quarter; the new delegation templates and circular based on the New Public Service Regulations of2016 were routed for approval by the DPSA’s Director General, a Report on the status of compliance by departments with the Directive on Public Administration and Management Delegations, as at 1 April 2016, and letters to EAs were routed to the Minister The workshops were postponed to August 2016 so that the workshops can provide support for the implementation of the New Public Administration and Management Delegations which are in line with the New Public Service Regulations (PSR), which will only come into force on 1 August 2016 The workshops will be conducted by the end of August 2016 Achieved Workshops were conducted with: 11 provincial departments of the Eastern Cape on 25 July 2016 40 National Departments on 29 July 2016

PROGRAMME 6: GOVERNANCE OF PUBLIC ADMINISTRATION Updated Performance on 1st Quarter Not Achieved Targets – As at 31 July 2016 Sub-Programme: Organizational Development of the Public Sector Annual Target Conduct workshops to support selected departments with the implementation of the Guidelines to clarify administrative roles and responsibilities when developing operational policy 1st Quarter Target Progress as at 30 June 2016 Reasons for the Variance Action to address the non-achievement of the 1st Quarter Target Progress Update as at 31 July 2016 National workshop conducted to support the implementation of the Guidelines to clarify administrative roles and responsibilities when developing operational policy The National workshop was not conducted The National workshop was not conducted as the Guideline has not yet been finalised and is still in a Draft Version. The sub-programme had to complete other priorities, such as drafting the Handbook on board and CEO appointments which is a Cabinet approved priority. The Draft Guideline will be presented at the National workshop scheduled for 29 July, departments will be given an opportunity to provide comments and inputs will be used to develop the final version of the Guideline. The Final Guideline posted on the DPSA Website will be issued through a Circular issued to inform departments of the Guideline. Achieved The Guide was presented at workshops dealing with delegations as follows: 11 provincial departments of the Eastern Cape on 25 July 2016 40 National Departments on 29 July 2016

PROGRAMME 6: GOVERNANCE OF PUBLIC ADMINISTRATION Updated Performance on 1st Quarter Not Achieved Targets – As at 31 July 2016 Sub-Programme: Ethics and Integrity Management Annual Target Conduct 10 workshops with departments to support the implementation of the Revised Determination on Other Remunerative Work to prohibit public servants from doing business with the state 1st Quarter Target Progress as at 30 June 2016 Reasons for the Variance Action to address the non-achievement of the 1st Quarter Target Progress Update as at 31 July 2016 Subject to approval, Determination and Guidelines on Other Remunerative Work issued to all departments and one national workshop conducted to provide implementation support. Not Achieved The Determination and Guidelines on Other Remunerative Work was not issued to departments and the National workshop was not conducted The Determination and guidelines have been drafted and can only be approved and issued once the new Public Service Regulations (PSR), 2016 come into effect on 01 August 2016. The workshops will be conducted after the end of the 2nd Quarter , September 2016 The Public Service Regulations took effect on 1 August A national consultative workshop was conducted on 29 July 2016, to consult before finalising the Determination. The Determination will be submitted to MPSA for approval, where after workshops will be conducted.

OVERALL PROGRAMME 6: GOVERNANCE Performance as at 31 July 2016

FINAL REPORT As at 30 June 2016

DPSA Expenditure – As at 30 June 2016
Description R'000 Budget million Actual Expenditure as at 30 June 2016 % Spent Against Budget 25.51 % Budget Unspent

DPSA Expenditure Per Programme - As at 30 June 2016
DESCRIPTION Budget Actual - 30 June 2016 Available Budget % on Budget R'000 % Administration 63 497 29.44 Policy Development, Research and Analysis 32 126 6 814 25 312 21.21 Labour Relations and Human Resource Management 81 377 16 142 65 235 19.84 Government Chief Information Officer 20 885 3 694 17 191 17.69 Service Delivery Support 50 862 15 208 35654 29.90 Governance of Public Administration 48 048 10 533 37 515 21.92 Total DPSA 25.81 Centre for Public Service Innovation 32 094 7 362 24 732 22.94 National School of Government 55 101 12 921 42 180 23.45 Public Service Commission 60 337 25.76 Total Entities 80 620 25.08 Total 25.51

Compensation of Employees 272 814 62 131 210 683 22.77
DPSA Expenditure Per Economic Classification - As at 30 June 2016 DESCRIPTION Budget Actual - 30 June 2016 Available Budget % on Budget R'000 % Compensation of Employees 62 131 22.77 Goods and Services 48 772 28.60 Payment for Financial Assets - 4 -4 Transfers and Subsidies 81 234 25.10 Payment of Capital Assets 2 963 4 367 -944 127.58 Total 25.51

Expenditure on Consultants - As at 30 June 2016
DESCRIPTION Budget Actual June 2016 Available Budget % spent on Budget R'000 % Business Advisory Service 8 442 504 7 938 5.97% Legal Costs 640 231 409 36.09% Contractors 2 067 1 286 781 62.22% Agency and Support/Outsourced Services 1 099 32 1 067 2.91% Total 12 248 2 053 10 195 16.76%

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Presentation to the Portfolio Committee - 31 August 2016

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Presentation to the Portfolio Committee - 31 August 2016

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