1. National Agency for Regulation of Nuclear and Radiological Activity
NATIONAL REGISTER of ionizing radiation sources, experience and challenges in the republic of Moldova Iliescu Sergiu narnra Senior Inspector
Dear colleagues, My name is Sergiu Iliescu. I work as an inspector in the Regulatory Authority in the Republic of Moldova.
We are here to share information how each country are using REGISTERS in a daily activities.
I will try to be open with you and you are welcome to disturb me during my presentation.
Today I would like to show in my presentation overview how we do REGISTER of IRS, how useful, valuable and how the REGISTER of IRS is important for the the Government and Regulatory authority.
20-23 march 2017
IAEA Vienna

2. Introduction
(past)
In order to establish and improve control on use of ionizing radiation sources (IRS) in the Republic of Moldova during legal reform in the field , government developed and Parliament approved, by providing Law 111-XIV “on safe deployment of nuclear and radiological activities”. from 11 of May 2006.
In last legislation reform from 2012, Government developed and The Parliament approved, with the inclusion of international requirements, law No.132 from with the same name “on safe deployment of nuclear and radiological activities”.
In my short speech I have divided information into several parts: past, present and the future of the control and registration of IRS, challenges and perspectives.
Looking back, before 2007 (in 2007 NARNRA has started its activity) in the RM there were 5 Regulatory Authorities, from these 5, none one of them didn’t have in its activities, record of IRS.
Since 2007 NARNRA was guided in its own activities by the Law 111. from 11 of may Later on, in last legislation reform from 2012, Government developed and The Parliament approved law No.132 from with the same name “on safe deployment of nuclear and radiological activities”, with the inclusion of international requirements ( based on requirements of the IAEA Safety Standards Series No. GSR Part 1 (Rev. 1)) Safety Standards Series No. GSR Part 3, Code of conduct, etc.), 2 2

3. Mission and core functions
Political arrangement:
development and promotion of the state policy on nuclear and radiological activities
The practical regulation:
monitoring of international treaties, implementation in the field with the presentation of national reports;
authorization of nuclear and radiological activities based on the evaluation of applications and compliance to the conditions of radiation protection, nuclear and radiological security, physical security of nuclear and radiological facilities and to the safeguards where necessary;
state inspection and supervision to verify the conditions of nuclear and radiological safety, physical security of nuclear and radiological facilities, non-proliferation regime of nuclear and radiological weapons;
keep records of ionizing radiation sources, managing and updating the National Register of IRS available in the country and authorized legal and physical entities;
ensuring the transparency in decision making in regulating of nuclear and radiological activities;
representation as a national contact point with the International Atomic Energy Agency (IAEA), third-regulatory institutions of other countries.
Licencee
In art.6 of the law 132, it describes “the field of nuclear and radiological activities, where the regulatory body provides the following regulatory functions;
Related to our meeting topic and taking into account core functions of the regulatory body we can underline as a practical and more important core function – which is keeping records of ionizing radiation sources, managing and updating the National Register of IRS available in the country ; 3 3

4. Regulator authority maintaining register of IRS.
Regulation on the National Register of ionizing radiation sources of authorized legal and physical entities nr from (updated in (2012),
Regulation on the state control and supervision of nuclear, radiological activity and non-proliferation regime of nuclear weapon nr. 153 from
Regulation on authorization of nuclear and radiological activity nr.727 from
Regulation on safe transportation of radioactive materials Nr. 434 from
Regulation on radioactive waste management nr. 388 from 26 june 2009.
Etc.
Moving forward in time and becoming more experienced, NARNRA issued and updated a number of important legislative documents. Such document is GD with the nr from (updated in 2012), concerning Regulation on the National Register of ionizing radiation sources of authorized legal and physical entities

5. Managing and updating the National Register of ionizing radiation sources and authorized persons
In order to achieve international requirements, by government was developed, approved and updated in (2012), Governmental decision(GD) Nr.1017 from “concerning national register of radiation sources, authorized legal physical entities”.
The Governmental decision regulates establishment, maintaining and updating by NARNRA - the National Register (hereinafter - Register) of IRS for authorized legal and physical entities and is enforceable for all above mentioned authorized and unauthorised entities, engaged in such activities with IRS, NM and /or radioactive waste materials (RWM), regardless of their form of ownership and departmental subordination.
That GD was updated in 2012 and in the new version of the decree it describes functions- that NARNRA establishes, maintaining and updating- The Register of IRS for all authorized and unauthorised entities, engaged in such activities with IRS, NM and /or radioactive waste materials (RWM) regardless of their form of ownership and departmental subordination.

6. Managing and updating the National Register of ionizing radiation sources and authorized persons
From , the National Register was managed electronically(Excel file) and on paper, according to GD no from on the National Register of ionizing radiation sources and authorized legal and physical entities.
Since 2010, for better and efficient evidence of IRS, NARNRA has signed cooperation agreement with US NRC, concerning use of the application software Advanced Regulatory Information System (ARIS), developed by the US NRSC in the framework of U.S. NRC Radiation Sources Regulatory Partnership program.
From , the National Register was managed electronically ( database in Excel files) and on paper.
Since 2010, for better and efficient evidence of IRS, NARNRA has signed cooperation agreement with US NRC, concerning use of the application software Advanced Regulatory Information System (ARIS),

7. In the Republic of Moldova, NARNRA since 2010 operates ARIS
Managing and updating the National Register of ionizing radiation sources and authorized persons
(the present)
In the Republic of Moldova, NARNRA since 2010 operates ARIS
ARIS is an application software to assist Regulatory Bodies in managing their regulatory activities connected with registration of IRS, Licensing, Inspections, accounting of NM, registering and tracing of workers doses, etc.
What is ARIS? As I know many countries are using ARIS, from eastern Europe - Armenia, Georgia, Moldova and Azerbaijan.
ARIS is an application software to assist Regulatory Bodies in managing their regulatory activities connected with registration of IRS, Licensing, Inspections, accounting of NM, registering and tracing of workers doses, etc.
ARIS users: from eastern Europe
Moldova, Armenia, Georgia
WE ARE TRYING TO HARMONIZE THE SYSTEM TO WORK PROPERLY

8. Managing and updating the National Register of ionizing radiation sources and authorized persons
The register is a unique system of the state control of IRS, NM and RWM, which establishes the purpose of the state registration, supervision, location, and their movements, quantitative and quality analysis in order to plan accumulation, servicing, accident prevention with IRS and, unauthorized use .
NARNRA includes information about IRS and NM in accordance with Annexes from 1 – to 10, filled by legal and physical entities(licencee) in cases as follow:
import;
export;
procurement;
production;
change of the owner;
the transfer;
changing the place of their stay;
the transfer of SRI for technical services;
performing annual inventory;
assignment to category of IRS, NM and of radioactive waste;
The register is a unique system of the state control of IRS and NM, which establishes the purpose of the state registration. GD 1017 has 10 annexes are used for import, export procurement, production change of the owner, etc.
In these annexes the operators include all information regarding the source.
in the slides below I will describe more details of these annexes.

9. Managing and updating the National Register of ionizing radiation sources and authorized persons
The update is performed weekly, based on information from the Inspectorate section after inspections, also from Evaluation and Authorization Service. The record keeping system of IRS system covering all main areas of the regulatory framework:
RASOD module is a database for ionizing radiation sources and was developed to assist regulatory bodies for registration and control of IRS. RASOD allows users to enter and edit information about sealed and unsealed sources, x-ray generators and associated equipment. RASOD allows users to search, filter data in the database and to generate fixed format and flexible report. Generated reports can be converted to PDF or doc formats and then printed.;
AUTHORIZATION module is designed for the authorities responsible for regulation of nuclear and radiation safety. The AUTHORIZATION is a database for authorizations and permissions granted by a regulatory body for implementation of practices with sources.
The register we update weekly, collecting information from the Inspectorate section, also from Evaluation and Authorization Service.
The register has various modules.
-RASOD module is a database to assist regulatory bodies for registration and control of IRS, NM and RWM.
-AUTHORIZATION module is designed for the authorities responsible for regulation of nuclear and radiation safety.

10. Managing and updating the National Register of ionizing radiation sources and authorized persons
The LICENSEE module is an independent module for adding, editing, storing and deleting the information about companies / licensees (legal entities and natural persons) using IRS for different purposes (use, storage and etc.).
NUCMAT module is a database for accounting and control of nuclear materials
OCCUDOSES module is a database for doses of industry and medical workers (under development);
TESTING module is a database for examination and verification of qualified staff, trained in industrial and medical radiography;
INSPECTION and Enforcement module is a database for Regulatory Authority inspections (preparation, performing and results)
Currently two modules (RASOD and Authorizations) are managed via updated software – ARIS v.2.0 version
-LICENSEE module is an independent module for adding, editing, storing and deleting the information about companies / licensees (legal entities and phizical entities) using IRS for different purposes (use, storage and etc.).
NUCMAT module is a database for accounting and control of nuclear materials
OCCUDOSES module is a database for doses of industry and medical workers (under development);
TESTING module is a database for examination and verification of qualified staff, trained in industrial and medical radiography;
The INSPECTION module is designed to assist a regulatory body to manage inspections. The INSPECTION module allows to store in the database all necessary information necessary for preparation, performing inspections and management of enforcement process.

11. Managing and updating the National Register of ionizing radiation sources and authorized persons
Registration numbers on container with sealed source and CT after inventory

12. Data included in the National Register
Managing and updating the National Register of ionizing radiation sources and authorized persons
Data included in the National Register
Reg. No
Serial No
Category of radioactive source
Facility
Source
Status Date
Region
City
Associated equipment
Nuclide
Activity (Bq or Ci)
Energy (kV or MV)
Activity Date
Photo (of sources, generators & associated equipment)
Current Activity (Bq or Ci)

13. Presentation of information by entities
at the end of each year, until 31st of December, authorized entities, obliged to send on NARNRA address fax/ , truthful data about the presence, location, quantity, circulation, import, export, temporary disposing or permanent storage of IRS and NM;
by /fax, within three working days, to the NARNRA office, data about location changing, transfer, sale, loan, import / export and transmitted for temporary storage of IRS and NM.
at the end of each year, until 31st of December, authorized entities, obliged to send on NARNRA address:
truthful data about the presence
location,
quantity,
circulation,
import,
export,
temporary disposing or permanent storage of IRS and NM;
Also in tree working days:
data about location changing,
transfer,
sale,
loan,
discard,
import / export and Sended for temporary storage of NM and IRS.

14. Managing and updating the National Register of ionizing radiation sources and authorized persons
    records and control of IRS and NM also are carried out by legal and phyzical entities:
- on a basis of the primary phases: production, use, processing, disposal, storage,
movement for temporary or permanent storage, starting customs service control at the border crossing point;
- quantitatively, in accordance with the volume, activity, isotopic composition, physical condition of aggregation of the location, storage, temporary or permanent storage;
- from the initiation phase to production phase, temporary or permanent storage of IRS and NM.   
        14

15. Radioactive waste materials (RWM);
Managing and updating the National Register of ionizing radiation sources and authorized persons
Records includes:
Sealed radioactive sources, whose quantity and activity, exceeds the approved exemption level;
A quantity and activity of nuclear material(NM) which exceeds approved exemption level ;
Radioactive waste materials (RWM);
Ionizing radiation generators and particles accelerators;
NOTE: Radiopharmaceuticals, kits for immunological radioisotopes used in medicine, radionuclides markers, radioisotopes preparations and solutions based on radionuclides with a half-life up to 60 days, including Iodine-125, with a summary activity below 10 GBq (10¹º Bq) registrations are done only by the operators, which have an intention or and authorization to buy and to use them.
What kind of information we are includding in records?
open and sealed sources,
A quantity and activity of nuclear material(NM)
Radioactive waste materials
Generators
Regarding IRS with a summary activity below 10 GBq, like Radiopharmaceuticals, kits for immunological radioisotopes used in medicine, radionuclides markers, radioisotopes preparations and solutions based on radionuclides with a half-life up to 60 days, including Iodine-125 registration information are done by operators which have an intention or and authorization to buy and to use them.

16. Managing and updating the National Register of ionizing radiation sources and authorized persons
Total included in the National Register information on:
446 operators from 26 regions;
8258 radioactive sources
1137 generators
1043 associated equipment
401 autorized radiological facilities

17. Managing and updating the National Register of ionizing radiation sources and authorized persons
Manly used in medicine

18. RS V & unknown category;
Managing and updating the National Register of ionizing radiation sources and authorized persons
RS V & unknown category;
5027; 74 %

19. Challenges Challenges facing us:
Unauthorized users and sources (out of regulatory control) from separatist region of Transnistira (Non-Governmental controlled area) (as a main challenge);
Collect information from authorized entities, about IRS existing in the country (including receiving reports by 31 December each year, concerning performing annual inventory);
Out of Regulatory control sources(orphan);
Use of two register systems for conducting inspections (State Chancellery and RASOD from ARIS)
Leaving and lack of the staff making life and a job harder, because information received from operators some time remain un upgraded in the Register.
in cooperation with the representatives from OSCE, our inspectors performed and collected (on demand only ) more that 1000 of IRS from Transnistrian region.
Another important challenge is – leaving staff which is linked to very low month payment. 19

20. INTERACTIVE MAP OF IRS IN MOLDOVA
Future is now
INTERACTIVE MAP OF IRS IN MOLDOVA
Drawing up of an interactive map, allows to find easily location and placement on the map of ionizing radiation sources, according to the GPS coordinates for each of them.
Assess the risk from each source placed in territory of the country before to go for the inspection or other activities.
It will help more effective and more eloquent to plan and to carry out inspections.
It is necessary to increase efficiency and capacity to react in cases of possible radiological incidents.
Interactive map will allow, if it will be necessary – updating of the information on the map generated from the National Register of ionizing radiation sources and view essential information about IRS, for each requested source, each zone, region or entirely per country.
We developed interactive map
to find easily location and placement on the map of ionizing radiation sources
Asses the risk from each source placed in territory of the country before to go for the inspection or other activities
to increase efficiency and capacity to react in cases of possible radiological incidents.
to carry out inspections
To view placement and essential information about IRS, for each requested sources, each zone, region or entirely per country.

21. Future is now

22. - ID number assigned by NARNRA; - Serial number of IRS (if it exist);
Future is now
Consequently identified more than 8000 sources to be placed / converted on the interactive map. Positions (coordinates are prepared in Excel) and other information need’s to be converted from ARIS software on the interactive map, which includes:
- Order number;
- ID number assigned by NARNRA;
- Serial number of IRS (if it exist);
- Nuclide;
- Latitude;
- Longitude.
Trough FTP access to site anranr.gov.md we correlate interactive map with the home page of NARNRA.

23. Conclusion
Government of the Republic of Moldova couldn't define opportunities to establish threats from unauthorized operators and sources (out of the Regulatory Control) from the Transnistrian region.
NARNRA making big efforts to collect information and sources existing in the country with proceeding of the inventories.
NARNRA in near future will give, with a restriction access to the operators as a user to the REGISTER (to read only).
Lack of staff making life and a job harder, because information received from operators some time remain un upgraded.
NARNRA and MH will have to decide about registering of occupational doses and personal dosimetry registration.

24. Thank you!!! 24