1. Digging into Destiny Data Introduce Yourself Go to https://padlet
Digging into Destiny Data Introduce Yourself Go to Add your Name-School-Best Use of Data
Jenny Ruby Taylor
SLMC Lynn Road Elementary
@lreslibrary
Jane Miller
SLMC Yates Mill Elementary
@YMESMedia

2. Presentation Map Introductions & Sharing 10 Minutes
Presentation Minutes
Demonstrations & Practice 20 Minutes
Questions & Evaluations 10 Minutes
Better understanding of data sets that are helpful in advocating for staffing, scheduling, funding, and student access (primarily circulation.)
Instructions for data collection of selected data sets
Framework for data presentation through MTAC
Connections of data sets to SLMC evaluation instrument (i.e. advocacy, analysis, reflective practice, leadership, equity, access.)

3. School Library Characteristics Associated with Better Test Scores
School Libraries and Student Achievement. August 9, 2013.
School Librarians Teaching
Information Literacy Skills
Staffed by Endorsed Librarian
Collaborative Planning Between
School Librarians and Teachers
Extended Library and Staff Hours
School Librarians Providing
In-Service Training to Teachers
Larger Newer Collections
More Student Visits
Flexible Scheduling
Higher Expenditures

4. Individual Student Circulation Tracking Results—2 Year
GRD
GEN
E T H
08-09
SEP
OCT
NOV
DEC
JAN
FEB
MAR
APR
MAY
MONTHS ENROLLED
TOTAL 09-10 1 F W 41 6 30 20 2 8 5 16 13 9
108 M 37 10 22 70 7 29 23 3 11 25 H na 4 36 B 55 28 14 12 27
195 15 21 56 18 17 75 61 64 38 52 19 40 50 34 35 84

5. Library Data Tracking Results—13 Year
00-01
01-02
02-03
03-04
04-05
05-06
06-07
07-08
08-09
09-10
10-11
11-12
12-13
Circulation
39,048
35,335
29,326
34,140
42,051
32,512
37,223
25,356
38,516
48,255
61,254
61,491
62,397
Enrollment
577
506
483
631
598
548
555
500
663
635
618
620
560
Circulation per Student 68 70 61 54 59 67 51 58 76 99
111
Average Age
1986
*1989
1987
1989
*1988
1992
1995
1994
1996
1997
Average Age (nonfiction)
n/a
1998
1999
Librarian 1
Library Assistant
0.9
1.3
0.5
Technology Assistant
0.8
Electronic Resources
Book Funding (school)
5000
5010
9928
220
4047
3755
4781
10235
2000
Book Funding (other sources)
1,500
2,654
3,546
197
395
876
2,428
47,517
3,313
3,977
2,574
Total Funding
6,500
7,654
8,556
10,323
1,096
6,475
6,255
6,281
57,752
5,313
100%
Library Assisstant
2 at 45%
1 at 50% 1 at 80%
2 at 50%
50%
90%
Teaching Assistant Support
80%
Scheduling
Flex
School Performance
High Growth
Expected Growth
Reading Proficiency 3rd-5th 83
81.6
83.5
84.6 88
91.4
58.9
59.6
58.2
62.4
59.1
38.1
Math Proficiency 3rd-5th
83.9
87.6
87.5
85.9
75.6
74.1
71.9
74.5
68.4
74.9
76.4
48.8

6. 2nd Grade Circulation Data 2012-2013
Classroom
Sep
Students Accessing Library
Students in Classroom
Oct
Nov
*Dec A
367 22
481 20
145 19
107 12 B
687
912 21
297
109 17 C
441 23
357
204 79 18 D
391
123 72
Checkouts per Student
%'age Student Access
16.7
100%
24.1
7.3
95%
5.4
60%
31.2
41.5
13.5
5.2
81%
19.2
96%
16.2
9.3
3.6
82%
19.6
6.2
85%
Jan
Feb
Mar
Apr
238
198 13
228
117
417
288
292
353
347
366
337
255
129 16
187
153
11.9
9.9
65%
11.4
5.9
19.9
20.6
14.4
14.6
16.8
17.4
18.3
16.9
90%
12.8
6.8
84%
9.4
7.7
80%

7. Student Monthly Access Data by Grade Level (September-December—2 Year ComparisonK 1 2 3 4 5

8. Data Sets We Can’t Live Without
Appendix A: Summary Report Student Circulation—All Students
Appendix B: Summary Report Student Circulation—Grade Level
Appendix C: Summary Report Student Circulation—Homeroom
Appendix D: Detailed Report Student Circulation—Students
Appendix E: Detailed Report Faculty Circulation—Faculty
Appendix F: Patron Visits
Appendix G: Student Access Percentage
Appendix H: Lost Book Costs
Appendix I: Weeded Book Costs
Appendix J: Student Reminders
Attached: Reminder Form and Sample Letter
Attached: Sample Quarterly MTAC Meeting Presentation

9. Library Costs vs. Budget

10. Email Reminders Increase Circ.
In Q circulation increased by 2,335
over Q

11. Grade Level Meetings BOY-MOY-EOY Data Sets
MTAC Meetings Quarterly Data Sets
Total Student Circulation
Student Circulation by Grade Level
Collection Items and Average Age
Collection Circulation
Grade Level Meetings BOY-MOY-EOY Data Sets
Student Circulation by Homeroom
Detailed Student Circulation

14. Quarterly Student Circulation 2016-2017
1st Quarter
2nd Quarter
3rd Quarter
4th Quarter
Pre K AU 7 16 42
Pre-K 73
151
145
Kindergarten
219
477
1430
1st Grade
663
909
1033
2nd Grade
878
1059
863
3rd Grade
2064
2842
2711
4th Grade
835
667
593
5th Grade
284
603
361
All Students
5023
6724
7178

15. Student Circulation by Grade Level

16. Student Access Rate—Classroom Comparison
Classroom A
Classroom B
Student 1 9 25
Student 2 8 23
Student 3 7
Student 4
Student 5 6 22
Student 6 16
Student 7 5
Student 8 4
Student 9 35
Student 10
Student 11
Student 12 15
Student 13
Student 14
Student 15
Student 16 3 20
Total Circ
100
200
Classroom A—100% Student Access Rate
Classroom B—50% Student Access Rate

17. 2nd Grade Circulation Data 2012-2013
Classroom
Sep
Students Accessing Library
Students in Classroom
Oct
Nov
*Dec A
367 22
481 20
145 19
107 12 B
687
912 21
297
109 17 C
441 23
357
204 79 18 D
391
123 72
Checkouts per Student
%'age Student Access
16.7
100%
24.1
7.3
95%
5.4
60%
31.2
41.5
13.5
5.2
81%
19.2
96%
16.2
9.3
3.6
82%
19.6
6.2
85%
Jan
Feb
Mar
Apr
238
198 13
228
117
417
288
292
353
347
366
337
255
129 16
187
153
11.9
9.9
65%
11.4
5.9
19.9
20.6
14.4
14.6
16.8
17.4
18.3
16.9
90%
12.8
6.8
84%
9.4
7.7
80%

18. Student Access Circulation Weekly Samples 2016-2017
Week Sample #1
Week Sample #2
Week Sample #3
Pre-K AU
71%
50%
Pre-K
88%
65%
100%
Kindergarten
63%
28%
1st Grade
64%
62%
67%
2nd Grade
44%
47%
34%
ID Mild I
20%
43%
3rd Grade
70%
82%
73%
4th Grade
52%
5th Grade
31%
17%
ID Mild II
11% 0%
All Students
56%
46%
54%
Circulation
776
956
902

19. Student Access Circulation Weekly Samples 2016-2017

20. Patron Visits—Weekly Samples
(98 day sample) Students & Staff
September 2013 (5 day sample) Students & Staff
September 2016 (5 day sample) Students
January (5 day sample) Students & Staff
February (5 day sample) Students & Staff
March (5 day sample) Students & Staff
Daily Circulation
404
487
144
207
188
168
Patron Visits (8:00-8:30) 72 64 13 14 8 6
Patron Visits Morning Block 91
128 29 42 63 73
Patron Visits Afternoon Block 18 40 22 24 23 4
Daily Patron Visits
181
232 80 94 84

21. Demonstrations & Practice

22. Digging into Destiny Data Questions & Evaluations
Go to Add your Name-School-Best Use of Data
Jenny Ruby Taylor
SLMC Lynn Road Elementary
@lreslibrary
Jane Miller
SLMC Yates Mill Elementary
@YMESMedia

23. Appendix A: Summary Report Student Circulation—All Students
Patron Reports
Patron Statistics – Historical
For patron activity—Set time frame
Circulation of Library Materials
Show—Summary
Group by Type—Patron Type
Only include the following: Kindergarten, Student, Active
Run Report

24. Appendix B: Summary Report Student Circulation—Grade Level
Patron Reports
Patron Statistics – Historical
For patron activity—Set time frame
Circulation of Library Materials
Show—Summary
Group by Type—Patron Type
. . . Then by—Grade Level
Only include the following: Kindergarten, Student, Active
Run Report

25. Appendix C: Summary Report Student Circulation—Homeroom
Patron Reports
Patron Statistics – Historical
For patron activity—Set time frame
Circulation of Library Materials
Show—Summary
Group by Type—Patron Type
. . . Then by—Grade Level
. . . Then by—Homeroom
Only include the following: Kindergarten, Student, Active
Run Report

26. Appendix D: Detailed Report Student Circulation—Students
Patron Reports
Patron Statistics – Historical
For patron activity—Set time frame
Circulation of Library Materials
Show—Detail
Group by Type—Patron Type
. . . Then by—Grade Level
. . . Then by—Homeroom
Only include the following: Kindergarten, Student, Active
Run Report

27. Appendix E: Detailed Report Faculty Circulation—Faculty
Reports
Patron Reports
Patron Statistics – Historical
For patron activity—Set time frame
Circulation of Library Materials
Show—Detail
Group by Type—Patron Type
Only include the following: Faculty, Active
Run Report

28. Appendix F: Patron Visits
Reports
Library Reports
Statistics
Library Statistics
Statistics Snapshots
View today’s checkouts—Go!
Control A
Control C
Open Excel spreadsheet
Paste into cell A1
Scroll to bottom to see total circulation for day
Delete last to rows
Delete top two rows
Delete the following columns: Call #, Barcode, Title, Patron Barcode
Data
Highlight Time and Patron Name columns
Remove Duplicates
Uncheck Box A

29. Appendix G: Student Access Percentage
Run Detailed Report Student Circulation by Homeroom (See Appendix D )
Divide number of patrons circulating for the time frame selected by number of patrons in a homeroom class

30. Appendix H: Lost Book Costs
Library Reports
Title and Copy List
Title from AAA to ZZZ
Show titles with "lost" copies
Output as Microsoft Excel.
When you open it highlight the Date Lost column and sort A- Z (yes expand the selection)
I gave myself a full calendar year window for this one as well.  Delete the rows that are outside of the year.  Delete any items that are not books.  You can also remove any that say "fine was satisfied" if that money goes back to you.  Add the price of the books in the copy price column.

31. Appendix I: Weeded Book Costs
Reports
Library Reports
Weeding log
When it asks for a time period I used a full calendar year.  (Ex. 11/3/ /3/2016)
A list of books will be run with the price attached.  You will have to add it manually.  You can try to copy the PDF and paste it into a spreadsheet then use the Find option and searched for $. It will pull out all of the lines that have the money amount in. 
I did not add anything I weeded but did not expect to replace.  For example, I weeded an old set of encyclopedias.  I do not expect to buy a new set, so I did not add the cost of those.  You can use your professional judgement.

32. Appendix J: Email Reminders
Patron Reports
Current Check Outs / Fines
Choose either All that are currently overdue or All that are checked out.  I used all that are checked out.
Choose Notices
Continue
I unchecked the box about books belonging to other sites.  This is up to you.
Choose Homeroom and then select one of your homeroom classes (or if you are sending the whole school on the same day, choose the whole school)
Click Distributed via (THIS IS ESSENTIAL)
In the message type whatever message you would like parents to see.  Mine is written in English and Spanish in my attachment.  All parents get both versions so I don't have to send different types of reminders.
Decide if you want parents to see the price of the book.  Click Save Setup
Give your report a name.  Warning: parents will see this name as the subject line of their .
Schedule the report weekly and pick the day/time you want it to send (THIS IS ESSENTIAL).  The default time is 8:00 a.m.  Please change this!  Too many reports at 8:00 a.m. interferes with school operation.  I run mine at 6:00 a.m.
Save Setup.