1. CFUW CLUB GOVERNANCE SHARING IDEAS FOR THE FUTURE
Your club is every member’s responsibility.

2. Presenters: Karen Dunnett, VP Membership Dr
Presenters: Karen Dunnett, VP Membership Dr. Madeline Kalbach, RD Alberta
CFUW Membership Committee Workshop 2016 St. Catharines ON responsibility.

3. Governance
Establishment of policies, and continuous monitoring of their proper implementation, by the members of the governing body of an organization.
It includes the mechanisms required to
balance the powers of the members (with the associated accountability),
their primary duty of enhancing the prosperity and viability of the organization.
The idea of the workshop as I understood it from Doris Mae, is to give clubs a forum in which they can talk about alternative governance and get ideas on what to try and what not to try. I edited the timeline.

4. Introduction
In this workshop you will hear how CFUW clubs that don't have the usual governance structure (governing body) are able to run their clubs successfully.
To begin with I will present a short introduction regarding the idea of alternative models of governance structure. It will follow from the introductory information that was sent prior to the workshop.
The idea of the workshop as I understood it from Doris Mae, is to give clubs a forum in which they can talk about alternative governance and get ideas on what to try and what not to try. I edited the timeline.

5. Introduction
 We will then break up into small groups for discussion where you will be able to present and discuss your governance issues.
This session will be a workshop in the truest sense of the word. We all will learn from each other about governance in terms of what works and what doesn't.
CFUW is different from the other women’s groups in that it gives her members the opportunity to do more than just one thing. You can make new friends, advocate on a variety of issues, socialize with like-minded women, engage in life-long learning, and enjoy a feeling of empowerment all within one organization.

6. Democratic Group Leadership Possible Structures
Typical Structure
Past President
President
Vice President
Secretary
Treasurer
Chairs of S. Committees

7. Non-typical Structure
Co-Presidents (2), PP VP
Secretary
Treasurer
Chairs of S. Committees.
Co-presidents agree on a schedule as to who takes what meeting.

8. Non-typical Structure
Typical structure except no one is President, PP or VP.
Meetings are run by the Secretary, Treasurer and standing committee chairs, on a rotating basis.
If there isn’t a secretary, this position also rotates between the officers.
There must be a treasurer or co-treasurers.

9. Non-typical Structure
3. Co-Presidents (9).
This assumes the Club meets Sept. to May. Each takes a turn running and organizing a meeting.
The rest of the structure must at least include a treasurer or co-treasurers.
If there isn’t a secretary this position could rotate through the membership on a voluntary basis. The number is flexible depending on the lay of the land.

10. Non-typical Structure
Team: a group that is willing to share all leadership roles.
The constant is the treasurer or co-treasurers.
No one else holds a designated position, but is willing to fill any or a specific position when the need arises.

11. Non-typical Structure
5. One Figure Head
This person delegates jobs/roles as the need arises.
They need not be the same person for the same job from meeting to meeting and would come from the membership at large.

12. Governance Structures
An investigation into “best practices” by CFUW Clubs suggests that it is not just small clubs that are experiencing difficulty putting a typical structure at the Board level in place. It is also a problem that plagues larger clubs. Thus, there are practices in place, but it doesn’t seem as though they can all be classified as “best” practices.
Brenda Robertson’s workshop on Leadership deals with the underlying issues of leadership and why members do not volunteer for executive positions. I have a several copies of a summary sheet of her information for thos who may not be attending her workshop this afternoon.

13. Timeline Introduction 5 minutes Roundtable Discussions 80 minutes
Sharing minutes
Conclusion minutes
Takeaway sheets

14. Let’s begin In your Roundtable Discussion consider the following:
What has worked for you
What hasn’t worked
What resources would be useful for you to optimize your alternate structure
In true CFUW fashion, please feel free to divide the jobs of  Note taker, facilitator and Summary speaker amongst your table participants according to your talents. 

15. Table 1 Notetaker:

16. Table 2 Notetaker:

17. Table 3 Notetaker:

18. Table 4 Notetaker:

19. Table 5 Notetaker:

20. Table 6 Notetaker:

21. Table 7 Notetaker:

22. Table 8 Notetaker:

23. Help find a place for each member to support your club in some way
Your club is every member’s responsibility.

25. Good Governance Understand the Role of your Executive
Develop an Executive Manual that outlines everyone’s responsibilities
Educate Board Members on their duties
Plan for Succession
Match person to position

26. ******Introduction******
Governance determines
who has power
who makes decisions
how other players make their voice heard
how you account for your activities and decisions
Ultimately, the application of good governance serves to realize organizational and societal goals.
The idea of the workshop as I understood it from Doris Mae, is to give clubs a forum in which they can talk about alternative governance and get ideas on what to try and what not to try. I edited the timeline.

27. Fiscal Responsibilities
Budget
Cheques & Signing Authority
Transparency & Accountability
Financial Policies

28. Club Activities General Meeting Annual General Meeting Fundraising
Special Events
Interest Groups
Other

29. Ideas for Discussion with your Executive
How do you identify, motivate and recruit leaders within your club? Can you try something new? Does your club ensure there is training and mentoring for new executive members? If so… How?

30. Ideas for Discussion with your Executive
An effective group includes many leaders each contributing special skills towards achieving club goals. Do you recognize the efforts of each person who takes on an executive role? Are there enough sincere thank yous? An effective president/executive enables every member to reach her potential.

31. Essential Jobs
Nice Additions