1. OSP Contracts Update Research Administrators’ Forum
August 23, 2017

2. Today’s Contracts Team Topics
Non-Funded Agreement (NFA) Process – Brief Retrospective
NFAs by the Numbers
NFA Form v. 2.0 & beyond (eNFA!!)
Streamlining Negotiations – recent efforts

3. Non-Funded Agreements (NFAs) Types
Academic Program Agreement
Material Transfer Agreement (MTA) - Incoming, Outgoing
Collaboration Agreement
Non-Disclosure Agreement (NDA)/Confidential Disclosure Agreement (CDA)
Data Use Agreement (DUA) - Incoming, Outgoing
Memorandum of Understanding (MOU)
Data Security Plan Agreement
License Agreement
Teaming Agreement (TA)
Loan Agreement
Other (Expanded Access Use Agreement, Data Security Plan Agreement, etc.)

4. Previous NFA “Process”
Different forms for different NFA types.
s functioned as NFA requests.
No standard approval process for non-SOM NFAs.
No tracking during negotiation.
No central repository accessible to the PI/Department.

6. NFAs by the Numbers …. (that we never had before)

7. Transition of NFAs into ResearchUVA
All Major Research-Intensive Schools – January 25, 2017 – March 31, 2017
Partial Fiscal Year Comparison School of Medicine Only
Fiscal Year January 25, 2017 – May 11, (~3 months)
*Excludes ~60 MTAs (Addgene & MTAs In Process at time of Transition/not in ResearchUVA)
Type
Total %
MTA
550
67%
CDA
268
33%
818
---
Type
Total %
Extrapolated to Full Year
MTA
109*
57%
436*
CDA 84
43%
336
193*
---
772*

8. NFAs: January 25 – May 11, 2017 NFA Type Total by Type % of Total CDA
101
31.1%
MTA, Incoming* 95
29.2%
MOU 42
12.9%
MTA, Outgoing 25
7.7%
DUA, Incoming 23
7.1%
DUA, Outgoing 13
4.0%
Collaboration Agreement 11
3.4%
License Agreement 4
1.2%
Teaming Agreement
Loan Agreement 2
0.6%
Investigator Initiated Research Agreement
Expanded Access Use Agreement 1
0.3%
Training Program Agreement
Academic Program Agreement
Grand Total
325
100.0%
*Excludes ~60 MTAs (Addgene & MTAs In Process at time of Transition/not in ResearchUVA)

9. Total by School/Center
NFAs: January 25 – May 11, 2017
School/Center
Total by School/Center
% of Total
SOM*
231
71.1%
Curry School 51
15.7%
SEAS 17
5.2%
School of Arts and Sciences 11
3.4%
Applied Research Institute 9
2.8%
School of Nursing 2
0.6%
College at Wise
VP for Research 1
0.3%
Frank Batten School
Grand Total
325
100.0%
*Excludes ~60 MTAs (Addgene & MTAs In Process at time of Transition/not in ResearchUVA)

10. NFAs: January 25 – May 11, 2017 Entity Type Total by Entity Type
% of Total
Industry
117
36.0%
University/Institution 78
24.0%
Other 44
13.5%
Foundation 40
12.3%
Foreign/International 31
9.5%
Federal 13
4.0%
State 2
0.6%
Grand Total*
325
100.0%
*Excludes ~60 MTAs (Addgene & MTAs In Process at time of Transition/not in ResearchUVA)

11. NFA Form – Version 2.0 Feedback (sample) Version 2.0
Submission Instructions Varied (in reality)
Updated Instructions in Form Header
Electronic Signature Click Feature Missing
Electronic Signature Feature Added
Question Interpretation by Users
Reworded for Clarification
Outside PI Information – No Entry
Added Outside PI Field
UVa PI Information Not Prominent
Moved to 1st Page
Incomplete Forms
Check Offs Right Justified
Smart Form Format Misinterpreted
Grayed Out vs. Highlighted Text Box
Additional Information
Notes Section Added
Addgene MTAs – Form Too Complex
Addgene NFA Types ‘Smart Form’

12. eNFA (!!!)
Model the ePRF
Asking questions specifically related to previous data entered & lead through the process
Pulling information from other sources, if possible
Helpful hover instructions
Timing …. Contracts Team is mapping, creating decision trees & acceptance criteria – for 15 different types of NFAs

13. Streamlining Negotiations
Accelerated Clinical Trial Agreement (ACTA)
Accelerated Confidential Disclosure Agreement (ACDA)
Uniform Biological Material Transfer Agreement (UBMTA)
Revised UVA Confidential Disclosure Agreement (CDA) Templates – bilateral & unilateral
Revised UVA Research Funding Agreement (RFA) Template – underway
More to come … including revised UVA Material Transfer Agreement template, Data Use Templates, Collaboration Templates, etc.

14. Thank you! It takes all of us.
“The way a team plays as a whole determines its success. You may have the greatest bunch of individual stars in the world, but if they don't play together, the club won't be worth a dime.”
–Babe Ruth