Eagle Scout Service Projects Revised March 23, 2017

Eagle Scout Service Projects Revised March 23, 2017

Eagle Service Project This presentation will help you with the following: How to get started How to obtain the Eagle Service Project Workbook How to plan your project in the Workbook How to complete the Workbook How to document your work What to do with the Workbook when the project is complete How to communicate with adults How to avoid common mistakes Most importantly – Understand that all projects get done in stages – in other words, one piece at a time. Don’t be overwhelmed by everything that needs to be done. Just focus on what is needed at the moment. 2

Eagle Service Project How to Communicate with adults:
Phone is best way for making appointments. is best way for planning your project. is best way for editing & revising your plans. is best way for submitting your final write-up. Text messaging is the worst way to communicate with adults. Responses to your s & phone messages could take anywhere from a few minutes to a few days. Don’t assume adults are around 100% of the time. Out of town business trips & vacations could SIGNIFICANTLY delay response time! This is especially important when obtaining any required signatures where a meeting must be set up. 3

Eagle Service Project Most Life Scouts do not earn their Eagle because they did not complete their Eagle Service Project before turning 18. Don’t be a “Life for Life” – get started on your project the moment you earn your Life badge. Allow yourself 6 full months MINIMUM from initial idea to completion. Start early – BEFORE age 16 if possible! DON’T PROCRASTINATE!!! 4

Eagle Service Project Eagle Requirement #5:
While a Life Scout, plan, develop, and give leadership to others in a service project helpful to any religious institution, any school, or your community. (The project should benefit an organization other than Boy Scouting.) A project proposal must be approved by the organization benefiting from the effort, your unit leader and unit committee, and the council or district before you start. You must use the Eagle Scout Service Project Workbook, BSA publication No , in meeting this requirement. (To learn more about the Eagle Scout service project, see the Guide to Advancement, topics through ) The workbook is all new as of late 2011, and became required for all new projects approved Jan. 1, 2012 or later. 5

Eagle Service Project Workbook
Download Workbook From: Troop 82 Website at: Log Onto Web Site. Click folder on left called “Life to Eagle” Scroll to the very bottom of page, then click on “Workbook – fillable – Oct 2015”. Please note the MANY other helpful files you can download too! OR Monmouth Council BSA website at: IMPORTANT: Refer to separate file for Troop 82 contact info (contains info used to fill out the contact info on Proposal Page B of the Workbook). 6

Project Milestones 1.0 Choose your project & beneficiary and then confirm your IDEA with your coach & scoutmaster. A simple one paragraph written description of your IDEA is OK. 2.0 Complete Project Proposal in your workbook, review with your coach and then obtain approvals (4 signatures needed) 2.1 If fundraising is needed, complete Project Fundraising Application in your workbook & obtain approvals (3 signatures needed) 3.0 Complete Project Final Plan in workbook, review with coach 4.0 Conduct fundraising and/or solicit for donations of money & materials 5.0 Work your project! 6.0 Complete your final Project Report, review with your coach and obtain completion approvals (2 signatures needed). 7

Coach Check In & Reviews
1.0 Choose your project IDEA & beneficiary and then confirm with your coach & scoutmaster. One paragraph IDEA description is OK. 2.0 Complete Project Proposal in workbook, review with your coach and then obtain approvals (4 signatures needed) 2.1 If fundraising is needed, complete Project Fundraising Application in your workbook & obtain approvals (3 signatures needed) 3.0 Complete Project Final Plan in workbook, review with coach 4.0 Conduct fundraising and/or solicit for donations of money & materials 5.0 Work your project! 6.0 Complete your final Project Report, review with your coach and obtain completion approvals (2 signatures needed). 8

1.0 Starting the Project Finding / choosing YOUR project What interests YOU? THIS IS MOST IMPORTANT!!! Can be the toughest part!!! Best to have a strong interest & PASSION for the project. Something you will be proud of for many years in the future! Must be for an official non-profit organization, but NOT for the Boy Scouts of America, nor anything that benefits Troop 82 or the BSA. CAN be for South Wall Fire Co., but NOT for any work to the Troop 82 meeting room. 9

1.0 Starting the Project Finding / choosing your project (continued): Check around independently. Family, friends & neighbors News stories (Internet / print / TV) Examples: Coast Star, Wall Patch Ask your Troop leadership Check with your own place of worship Wall Twp. – Mr. Grasso Review list of past Eagle Projects for ideas. Last resort – Troop Eagle Project Coach (after EVERYTHING else has been tried) 10

Project Guidelines The project must demonstrate your ability to: Lead Plan Delegate Prepare for the ‘unexpected’ No min. or maximum time required. Guideline - YOUR Time: 30 – 50 hours Guideline - Time by others: 100+ hours DOES NOT have to involve money or construction Is unique to you (two Scouts cannot do a joint project) 11

Project Guidelines (Cont.) Once you have both a project IDEA AND a beneficiary lined up, write up a simple one paragraph high level description of the project IDEA. this one paragraph description to your Scoutmaster AND Eagle Project Coach to get BOTH of their approvals that your project idea is indeed a good one. If your project is confirmed as good, then your next step is to begin working on your PROJECT PROPOSAL in the Workbook. Project Idea 12

Project IDEA Example Just need one paragraph that answers three key questions: WHO (Beneficiary)? – WHAT? – WHERE? Project Description: What I will be doing for my eagle project is part of an ongoing project to restore the 1840 Allgor- Barkalow Wheelwright Shop and Homestead Museum. I will be adding a Brick Patio/sidewalk to the back of the Wheelright Shop. The bricks will extend from the back of the shop 5 feet out (taking up the full space of the property). The bricks will be flush with the back of the shop and with the slate stones as seen in the image below. The patio will extend from the stones all the way out to the edge of the building (approx of my footsteps). Based off of a short inspection of the area, I have made an extremely early guesstimate of the amount of bricks that I would need, my estimate is about 765 bricks. There are already bricks in the area but a dedicated count would be required to determine how many there are exactly, however, if there is enough for the full project to be completed, that would be fantastic. If more bricks are still needed, then I will put an ad in the paper for brick donations, or I will fundraise the money required to buy the specified amount of bricks needed to finish. It is integral that all bricks used are of the period (1800's). There are still a lot of things needed to be sorted out but what I have written here is the main idea of what I want to do. Project Idea 13

Completing the Workbook “Using the Eagle Scout Leadership Service Project Workbook, the candidate must select his Eagle service project and have the project proposal approved by his unit leader, his unit committee, the benefactor of the project, and be reviewed and approved by the council or district advancement committee. The workbook must be used in meeting this requirement.” Work with your Coach to get all write-ups RIGHT! HINT – Work with a separate, plain Word document, then when finalized, copy it into the Workbook. This reduces size. your coach your work for preliminary review & suggestions. Keep a log book from DAY ONE. All your planning time COUNTS! Backup all your files & data in TWO+ places! 14

2.0 Project Proposal High level overview of project – details to come later Keep it Brief! Just several sentences is all you need for each section in the workbook. Answer all questions in the workbook simply & directly. Include before photographs of job site (if applicable). Include drawings, sketches & maps to help those who approve your project understand it better. Your write-up should be understandable by anyone. Avoid any deep technical terms. Have your coach perform review of proposal before you obtain approval signatures (4 required). Obtain approval signatures in this order: Unit Committee (Coach), Unit Leader (Scoutmaster), Beneficiary & District (Thunderbird District Advancement Chair). Project Proposal 15

2.0 Project Proposal Briefly describe the project: EXAMPLE from Ian Thompson: For my Eagle Scout Project I plan to create a new path culminating in a picnic area where I will install two picnic tables. This will be located at InfoAge in Wall Township. There is a small patch of woods between Marconi Road and the Shark River. My project is to create a walking path and a small picnic area “Rumrunner’s Grove” midway through a planned future history hike. I will start by laying out and clearing the area of overgrown plants and weeds to create the path from the dirt road off of Marconi Road for approximately 300 feet that leads the walker to the Rumrunners Grove picnic area. The entire path and picnic area will be cleared of all overgrown plants and weeds and mulch laid 18 to 20 inches of mulch to stabilize the entire area. At the picnic area I will install two 8 foot picnic tables with concrete footings. I will receive the wood through funds which I have raised or by donation. I will use pressure treated wood for the picnic tables. I will direct teams of scouts to clear and mulch the walking path and picnic area I will lead a group of select adults and older scouts to assist in the building of the picnic tables and setting up the concrete footings. In addition I will place cement markers along the path so that it is easily identifiable. Project Proposal 16

Tell how your project will be helpful to the beneficiary: Provide a single paragraph ONLY. EXAMPLE from Ian Thompson: Info Age in Wall Township has been working on a beautification project of the area on the South West side of the Shark River. This project will create a nice walking area and lead into a picnic area that all can enjoy At the present time the area is soggy and unfit for walking. By placing the a layer of mulch this will make a nice walking path and help to cure some of the erosion problems. Concrete markers will enable everyone to identify the new path and picnic area. After this project is finished there will be an easily accessible path to walk, leading to a shady picnic area along side a small stream. Project Proposal 17

Project Proposal Approval Signatures This is the special “FOUR SIGNATURE PAGE” Keep this page SEPARATE. Once signed, keep it in a VERY SAFE place. 1 –Unit Leader Approval 2 –Unit Committee Approval This is your Scoutmaster Get this 2nd. 3 – Beneficiary Approval Date This is your Coach Get this 1st. 4 – Council or District Approval This is your project beneficiary Get this 3rd. This is the Thunderbird District Advancement Committee Chair (GET THIS LAST) Project Proposal Approval Signatures 18

Project Signatures NO work may commence until ALL FOUR signatures are obtained. Project as written so far should be FORMALLY presented to your Coach, who represents the Troop Committee. After the Coach, Scoutmaster and Project Beneficiary signatures have been obtained, contact the Thunderbird District Advancement Chair (DAC) RECOMMENDATION: If fundraising is needed, fill out the fundraising form in your workbook, and obtain the 3 required approval signatures AT THE SAME TIME AS YOUR PROJECT PROPOSAL. Project Signatures 19

Project Signatures Thunderbird District Advancement Chair (DAC) Face-to-face meeting with DAC Two-deep required – bring at least one parent (youth protection) Contact (phone preferably) prior to meeting to make appointment. Wear Class A Uniform – be neat! BE ON TIME! Take notes, especially of any suggestions that the DAC makes for any changes or additions that he/she may make to your project. Project Signatures 20

Project Signatures Make appointment with Thunderbird District Advancement Chair Mr. John Pierciey for the all important Fourth & final signature. Mr. John Pierciey 702 Old Bridge Rd., Brielle, NJ 08730 Refer to approval checklist to avoid disappointment No need for a report cover. No need for Workbook pre-printed pages. Wear your Class A Uniform and be clean & neat as if you are going into an interview – which by the way – YOU ARE! Project Signatures 21

2.1 Project Fundraising Application: “The Eagle Scout Service Project Fundraising Application must be used in obtaining approval for service project fundraising or securing donations of materials.” “Application is NOT necessary for contributions from the candidate, his parents or relatives, his unit or it’s chartered organization, parents or members of his unit, or the beneficiary.” “All money left over, regardless of the source, goes to the beneficiary.” *Complete the Fundraising Application at the same time you are completing your Project Proposal. *Obtain Fundraising Application approvals (3) at the same time as your Project Proposal approvals. Project Fundraising Application 22

3.0 Project Final Plan MUST BE DONE BEFORE WORK BEGINS!!! Most require 2 – 5 revisions before finalized. DEEP dive into the project – Think DETAILS! Money Estimate Materials Estimate Time Estimate (labor). Include a TIME LINE. WHO, WHAT, WHERE, HOW MUCH $ ??? Write as if the reader has NO knowledge of this project or local area. THINK TEXAS! Include detailed drawings & sketches. Don’t be limited by space in workbook, it’s OK to attach pages outside of workbook. For overhead view, use a map, Google Earth, etc. Project Final Plan 23

3.0 Project Final Plan Plan your work by describing the present condition, the method, materials to be used, project helpers, and a time schedule for carrying out the project. Describe any safety hazards you might face, and explain how you will ensure the safety of those carrying out the project. If appropriate, include photographs of the area before you begin your project. Providing before, during, and after photographs of your project area can give a clear example of your effort. Have your coach review your final plan BEFORE you begin any work!!! Project Final Plan 24

3.0 Project Final Plan Example (partial): Ian Thompson Project Final Plan 25

3.0 Project Final Plan Materials Needed & Estimated Costs Type of Material Cost of Material 24-2x4’s 8 foot long $82.00 8-2x6’s 8 foot long $54.00 4-2x10’s 8 foot long $42.00 36-3”x3/8” galvanized carriage bolts $12.00 36-3”x3/8” washers $10.00 36-3/8” nuts 6 bags Quickrete Concrete $50.00 6 bags Sakrete Concrete ===== $310.00 Project Final Plan 26

4.0 Solicitation / Fundraising This is the time you will now conduct either direct solicitation of money & materials and / or conduct a separate fundraiser to raise money to purchase needed materials that you have not been able to get fully donated. Solicitation: Asking for direct donation of money and/or materials. NO fundraising form is needed. Fundraising: Raising money that you need to purchase materials and cover expenses. A fundraising form is required! The form is in the Workbook and requires 3 approval signatures BEFORE the fundraiser. Project Solicitation / Fundraising 27

5.0 Carrying Out The Project Record the progress of your project. A simple spiral bound notebook works best! * Keep a log of ALL hours worked by EVERYONE. Keep a record of how much time you spend planning and carrying out the project. List who besides yourself worked on the project, the days they worked, the number of hours they worked each day, and the total length of time others assisted on the project. If applicable, list the type and cost of any materials required to complete the project. If your original project plan changes at any time, be sure and document what the change was and the reason for the change. Carrying Out The Project 28

5.0 Carrying Out The Project Document, Document, Document Did I say DOCUMENT??? Monies Used Materials Used Time Used Project changes Photographs, Photographs, Photographs Assign one of your helpers to be your photographer. Did I say PHOTOGRAPHS??? Before During After Carrying Out The Project 29

5.0 Carrying out the project MATERIALS DONATIONS Item Amount Donated By Date Type of Material Cost of Material Mike Whitley’s Tree Service 9/1/2009 24-2x4’s 8 foot long $82.00 Ditto 8-2x6’s 8 foot long $54.00 4-2x10’s 8 foot long $42.00 36-3”x3/8” galvanized carriage bolts $12.00 36-3”x3/8” washers $10.00 36-3/8” nuts 6 bags Quickrete Concrete $50.00 6 bags Sakrete Concrete Carrying Out The Project 30

5.0 Carrying out the project PROJECT HOURS Name Membership Date Worked Hours Chris Calabrese T82 Youth 9/12/2009 4 Kevin Magill Zach Bolger Renee Bolger T82 Adult Lewis Thompson Father Nigel Whitley Youth Matt Bialecki 9/13/2009 2.5 Alex Lo Ethan Fria Friend 9/16/2009 Greg Arensdorf Alan Sherman Brock Glab Brian Abrecht 2 Carrying Out The Project 31

6.0 Final Project Report Entering Service Project Data: 37.0 hours The Eagle Scout Candidate Registered BSA youth members 100.0 hours Other youth who are not BSA members 28.0 hours Registered BSA adult Scout Leaders 30.0 hours Other adults 15.0 hours 210.0 hours Totals (check your math!!!) Project Final Report 32

6.0 Final Project Report Financial Accounting Income – Itemize Solicitations & fundraiser(s) Expenses – Itemize Materials, Supplies, etc. Bottom Line – Income MUST be equal to or greater than Expenses If any surplus (don’t call this a “profit”), it should be given to your beneficiary as the first option. Scout should not keep any surplus for himself! If beneficiary does not want the surplus, consult with your Eagle Project Coach for direction. Project Final Report 33

6.0 Final Project Report Changes Anything you feel altered your original plans Needed extra material Delay in starting Delay in securing materials or monies Extra costs Problems encountered Major changes may require a project rewrite Consult your Eagle Project Coach, Scoutmaster or other adult in your troop on the project if you start to feel uncomfortable Stick to your guns ALWAYS involve your project beneficiary BEFORE any major changes are considered. Project Final Report 34

6.0 Final Project Report List Any Changes Made & Why There Was a Change Project Final Report 35

6.0 Final Project Report Present your final draft write-up to your Eagle Project Coach for review. Make any suggested changes & edits. Then obtain the two approval signatures (Scoutmaster & Beneficiary). Once approved, contact the Troop Advancement Chair to discuss any remaining Eagle Requirements that need to be completed before your Eagle Board of Review can be scheduled. Make 5 copies of your Eagle Project Workbook. Note which copy is your ORIGINAL, complete with the original INKED SIGNATURE approval pages that you obtained during various phases of your project. Bring all 5 copies, plus your original to your Eagle Board of Review. Project Final Report 36

6.0 Final Project Report On my honor as a Scout, I was the leader of my Eagle Scout service project and completed it as reported here. _________________________ ___________ Candidate Promise SIGNATURE DATE In my opinion, this Eagle Scout service project meets Eagle Scout Requirement 5, as stated on page 4 of this workbook. _________________________ ___________ Unit Leader Name SIGNATURE DATE Beneficiary Name SIGNATURE DATE Completion Approvals 37

Now that you’re done Keep the completed Project Workbook in a safe place – Especially the ORIGINAL with the inked signature pages. Make 5 copies (you will need them for your Eagle Board of Review). Note which one is the ORIGINAL. Note: The District Advancement Chair does NOT need to sign the completed project!!! Send your Workbook via (if file size less than 10 mb), or save to a flash drive to give to your Eagle Project Coach for Troop 82 archives & to show Life Scouts how a successful Eagle Project is done! NOTE: Once you are complete with your project, you are NOT required to maintain your project, unless you want to on your own. 38

Common Mistakes Not checking in with your project beneficiary on a regular basis during both planning & construction. Projects that require too much resources – money & materials. Try to keep under $ if fundraising is needed. Projects that require a significant amount of trade skills and / or technical expertise. Keep it simple !!! Projects that require extensive permitting and / or outside approvals (example: building anything in a wetlands area). Projects that are mostly “maintenance”, such as mostly painting, repairs or cleaning. Project Beneficiaries that are NOT non-profit. Projects that require extensive maintenance after they are completed (unless you provide for that). 39

Common Mistakes Projects that have significant safety issues (examples: rebuilding a roof, or digging a deep trench) Waiting too long between Proposal approval and the start of actual work. If longer than one month, ALWAYS touch base with your beneficiary to provide status updates. Not planning for rain, snow & weather issues. Not checking with your Eagle Project Coach and Project Beneficiary if your run into problems, require major changes, or if there is a long time between steps. Relying only on general broadcast announcements to recruit your work crews. Personally asking potential helpers is the BEST way to get people involved in your project! If construction involved, not planning for resources such as electric, water, garbage removal & toilet facilities for your crews. 40

Common Mistakes Projects that require deep technical knowledge
Not having enough work to do if you get many volunteers to show up to help. Remember – Youth cannot operate power tools. Projects that do not challenge you Not backing up your Workbook Document in two or more SEPARATE places Combining projects. You can NOT do this! Your project must be totally separate from any other Eagle Project. Be careful if another Eagle Project is being worked on nearby! Waiting until two weeks before your 18th birthday to finally decide that you really want to be an Eagle Scout, so now you finally want to start working on your project!!! 41

Eagle Service Project Presentation
This presentation was prepared by: Spencer Morasch Eagle Scout Service Project Coach Troop 82 Thunderbird District Monmouth Council, New Jersey March 23, 2017 42

Eagle Scout Service Projects Revised March 23, 2017

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