1. DiVA publishing system - now at BTH
Introduction of DiVA
Aina Svensson and Marie Sörensen
Electronic Publishing Centre, Uppsala University Library
12 May 2015

2. Content About DiVA How DiVA is used DiVA search interface
How to add references and upload files in DiVA
Hands-on DiVA

3. About us Electronic Publishing Centre (EPC)
EPC is part of Uppsala University Library
Began developing DiVA in 2000
Today we develop and maintain DiVA in collaboration with all 37 DiVA members
Give support to DiVA members
Located in the old library building Carolina Rediviva in Uppsala

4. DiVA Consortium Blekinge Institute of Technology (BTH)
Ersta Sköndal University College
Gotland University
Halmstad University
Jönköping University
Kristianstad University
Karlstad University
Linköping University
Linnaeus University
Mid Sweden University
Mälardalen University
Nationalmuseum
Nordic Council of Ministers
Red Cross University College
Royal College of Music
Royal Institute of Art
Royal Institute of Technology
SMHI
Sophiahemmet University College
Stockholm School of Economics
Stockholm University
Swedish Environmental Protection Agency
Swedish Museum of Natural History
Swedish National Defence College
Swedish Polar Research Secretariat
Södertörn University
The Nordic Africa Institute
The Swedish National Road and Transport Research Institute
The Swedish School of Sport and Health Sciences
Umeå University
DiVA Members
Use the same system
All members contribute to system development
Joint funding through fees
Layout and some functionality can be adapted locally
University College of Arts Crafts and Design
University of Borås
University of Gävle
University of Skövde
University West
Uppsala University
Örebro University

5. DiVA Consortium Blekinge Institute of Technology (BTH)
Ersta Sköndal University College
Gotland University
Halmstad University
Jönköping University
Kristianstad University
Karlstad University
Linköping University
Linnaeus University
Mid Sweden University
Mälardalen University
Nationalmuseum
Nordic Council of Ministers
Red Cross University College
Royal College of Music
Royal Institute of Art
Royal Institute of Technology
SMHI
Sophiahemmet University College
Stockholm School of Economics
Stockholm University
Swedish Environmental Protection Agency
Swedish Museum of Natural History
Swedish National Defence College
Swedish Polar Research Secretariat
Södertörn University
The Nordic Africa Institute
The Swedish National Road and Transport Research Institute
The Swedish School of Sport and Health Sciences
Umeå University
DiVA Members
Use the same system
All members contribute to system development
Joint funding through fees
Layout and some functionality can be adapted locally
University College of Arts Crafts and Design
University of Borås
University of Gävle
University of Skövde
University West
Uppsala University
Örebro University

6. DiVA Portal
A common search tool for all publications:
references/ in full text
40 million downloaded full texts (during 2014)
68 million visited web pages (during 2014)

7. Open Access Publication lists, external websites SwePub LIBRIS
How DiVA may be used
Dissemination (examples)
Publication lists,
external websites
Open Access
SwePub
LIBRIS
Annual reports,
statistics, evaluation
dissertations.se,
essays.se
E-posting doctoral theses
DRIVER/ OpenAIRE
BASE – Bielfeld Academic Search Engine
Link to webshop
Digital archiving
Legal deposit e-publications
Persistent links
Google Scholar etc.
Two main purposes: Open Access and evalution/statistics.
Evalutation: All publications from UU shall be registered in DiVA. Publications in DiVA are used as the basis for allocation money between disciplines and faculties at UU. Also used for annual reports and other statistics.
Open access: DiVA is used as a platform for publishing alla kind of publications produced at UU. Everything published in DiVA is freely available to anyone with Internet access. It is also possible to order a printed copy of eg a dissertation by a link in DiVA to our webshop.
E-arkivering av studentuppsatser: Studentuppsatser/examensarbeten som publiceras I DiVA kan även arkiveras elektroniskt – man slipper spara arkivexemplar på papper. Innan institutionen går över till e-arkivering måste man få klartecken från universitetsarkivarien. Om institutionen vill börja publicera uppsatser i DiVA kontakta DiVA Helpdesk för mer information och behörigheter. Det går även att enbart arkivera I DiVA (dölja filen eller hela posten).
Långtidslagring, stabila länkar: Publikationer i DiVA får ett unikt id (urn:nbn) och långsiktigt stablia länkar. Lägger man fulltexterna I DIVA och länkar till dem från institutionens webbplats istället för att lägga dem direkt på webbplatsen är fulltexterna tillgängliga även om t.ex. institutionen organiseras om, byter namn, webbplats etc.
Även ökad sökbarhet då metadata sprids till andra söktjänster och databaser. 7

8. Publications in DiVA
All kind of publications produced by researchers and students
Journal articles
Conference papers
Reports, working papers
Books, book chapters
Doctoral theses
Licentiate/Student theses
Journals
etc

9. Search interface – DiVA at BTH

10. Result list

11. Publikation i DiVA

12. Publication with a cover image (example from DiVA in Uppsala)

13. Research results are often discussed in social media
– altmetrics score available from DiVA
Example: Article reference with a DOI-number in DiVA
Collects relevant discussions from Twitter, Face book, scientific bloggs and several other known forums for discussion about the content of scientific articles and makes the information available in one place.
Search and measure conversations about your publications and those of your competitors

14. Self-archived article in DiVA
and other search tools
Reference i DiVA
accepted
author version – accessible for all
Abstract page of a record in DiVA
Fulltext link: self-archived article, accessible for everybody with access to the internet. If you find the record in Google you often get directly to the PDF (and not to the abstract page). That’s why it is important to have a cover page with information about version and where the manuscript subsequently has been published. Subscribers can access the published version through the link on the cover page.
DOI: link to the article on the journal’s homepage, accessible for subscribers
article on journal website – only accessible for subscribers $

15. Cover page with full reference and link to the reference
Final manuscript
Cover page with information on version, the complete reference and a link to the published article on the journal’s homepage.
Possible to add extra text, e.g. copyright information, if required by the publisher.

16. References in DiVA
Import
Register manually
Quick reference guides

17. Import references in DiVA

18. Import references
Other: pick a format, find the file on your computer and import

19. Automatic duplicate control
Duplicate. A reference with the same identifier is already registered in DiVA at the time of the import.

20. Add affiliation

21. Add national subject category
Search or browse
Expand the tree structure by clicking on the plus sign
National subject category

22. Register manually

23. Register manually – publication type

24. Register manually – enter information
* Specifies what information must be entered in to complete the registration
Name of author
Main title
Language
Year
National subject category
Click on the ? to get further information about the fields

25. Save personal data

26. Get saved personal data
If the name corresponds to your saved data, it will be filled in automatically. If not, choose the correct name from the list.
Observe, that the list is personal, and only accessible from your account.

27. Upload file

28. Review and submit