1. Tips for Surviving the Administrative Side of Teaching
Amanda Sisson ( )

2. WHAT IS A NO-SHOW? FOR TRADITIONAL COURSES:
A no-show is a student that has not attended at all (never sat in a seat)
FOR ONLINE COURSES:
A no-show is a student that has not logged in any hours (0 hours)
When thinking if a student is a no-show or not, do not consider completing class work as part of this thought process. We are only checking if the student is in attendance.

3. REPORTING A NO-SHOW
Reporting no-shows is required by federal law for financial aid
Once the drop/add period is over, our office will send an reminding you to report your no-shows with complete instructions
No-Shows are entered in MyCSU
Under Midterm Grading you will enter PR for present or NA for never attended
A follow-up is required after reporting a no-show. Track the student for attendance
If the student has exceeded the attendance policy and if your course adheres to the attendance policy you will complete the Excessive Absence Form (grade of “FA”)
See the attendance policy R 10 for more information: (
Sometimes students are removed from your roll; but not always
If a student starts attending after you report them as a no-show, you will process a change of grade, changing the student’s status from NA for never attended to PR for present

4. Entering Grades Log into MyCSU Click on the Faculty Tab
Choose Grade Entry
You will enter mid term and final grades here
You will always receive an from our office when grades are due
Graduating students’ grades are due 24 hours after the student takes their final exam

5. Grade Entry

6. Awarding a Grade of Incomplete
Complete the “Request for an Incomplete” form
The form is located on the Faculty tab in MyCSU under the Handouts link
Once the form is complete with all signatures you will forward it to the Office of the Registrar for processing
If you cannot attain the student’s signature, that is okay. Send us the form and we will mail it to the student.

7. Form to award an “I”

8. Grades Changes Grade changes are initiated on MyCSU
A confirmation is sent to you, the student and our office
You may request mid term and final grade changes
You may request grade changes online for the previous term
Any grade change over 6 months must be signed off by your chair
Any grade change over 12 months old must be signed off by the VPAA
The time begins when the term ends

9. Online Grade Change Form
Go to the Faculty tab then Useful Links for Faculty

10. Excessive Absences
Academic Policies are on the Registrar’s Office page
Excessive Absences Policy Number R-10
25% of the class is missed
Mandatory for 100/200 level classes; optional for 300/400 level
Enter request for grade of “FA” online (Excessive Absence Form)
Confirmation is sent to you, student and our office

11. Online Excessive Absences Form
Go to the Faculty tab then Useful Links for Faculty

12. Withdrawals from your class
A student needs to bring you a Drop/Add/Withdrawal form
Sign as the professor; provide the last date of attendance
Tell student to see their advisor and then our office to process the form
Student will show up as history status on your grade list
This is an attempt in the course

13. Common Problems with Drop/Add/Withdrawal Forms
For over 19 hours must get Dean’s signature of their major
For over 21 hours must have VPAA signature
For time conflicts we need both instructors signatures
For missing prerequisites we need the signature of the instructor of the class
For full courses we need the Department Chair’s signature
For online CAPS classes (end in 45, 46, and 47) we need Dean of major approval

14. Academic Violations Academic Violation forms are found in MyCSU
You may choose to award an F for the assignment or the course
For more information see Policy R-58 ( olicy58.php)
Sign the form and have the student sign it also; if you are unable to get the student’s signature, please send to our office
Student can remain in course if they are appealing
Forward to our office for processing
You will be notified if the violation prompts a grade of FD (which removes the student from your course)

15. Where to find the Academic Violation Form

16. FERPA Protects student’s educational records
Do NOT release any information via phone or (unless CSU ) without a FERPA waiver
If a student has a release you will find it on MyCSU
Student/third party must provide security question and answer; do not lead them

17. FERPA form retrieval

18. Faculty FAQ There are over 40 questions to assist you
Call if you still have questions
faq.php