1. Establishing an Effective Technical Process
The program will begin
in five minutes.
Establishing an Effective Technical Process

2. Establishing an Effective Technical Process
The program will begin
momentarily.
Establishing an Effective Technical Process

3. Establishing an Effective Technical Process

4. About Us Andy Freed - Virtual, Inc. Mary McRae - Virtual, Inc.
Executive VP & COO
Mary McRae - Virtual, Inc.
VP, Technical Committee Support
Andy Updegrove - Gesmer Updegrove, L.L.P.
Partner
Virtual MC

5. A Challenging Environment
Andy

6. The Seven Habits of Highly Effective Technical Committees
Know the Rules
Stay out of Jail
Avoid the Minefield
Have a Plan
Follow the Leader
Sweat the Details
The Power of Mr. Daniels
Andy

7. 1. Know the Rules

8. The Main Rule Sets Rules of Procedure Rules of Governance
Describe committee/working group operations
Ensure consistent practices across multiple groups
Rules of Governance
Provide construct for meeting management
Agendas
Quorum
Motions/approvals
Minutes
Don’t reinvent the wheel ‒ find a good model as a starting point

9. 2. Stay Out of Jail
When competitors get together, they need to know the rules:
Don’t talk prices; don’t divide territories
Don’t conspire against or exclude anyone
Don’t talk license terms except to the extent specifically permitted in the Intellectual Property Rights (IPR) Policy

10. 3. Avoid the Minefield
IP issues can be a major minefield for organizations
The earlier you address them, the better
Know what is normative for your niche
Stick to established policy models
Look down the road to who you want to join and be sure IPR policy won't get in the way

11. 4. Have a Plan Charters/scope statements Requirements Issues tracking
What work will be done
Why is it needed?
When the work will be done
Requirements
What is necessary to solve the challenge faced by the committee/working group?
Issues tracking
Gaps
Inconsistencies
Conflicts
Unknowns

12. 5. Follow the Leader
The right chair can be the difference between success and failure
Don’t leave finding the right chair to chance ‒ solicit the right person
Make sure that expectations are clear to the chair (and their employer)
If you’ve made a mistake, don’t wait to fix it

13. The (Many) Roles of the Leader
Establish the pace
Set the tone
Ensure all voices are heard
Maintain forward momentum
Negotiator
Resolve conflicts
Achieve consensus
Know when to bring an issue to vote
Task master
Create manageable tasks
Get commitment
Follow up

14. and make sure you have the help you need!
6. Sweat the Details
Little things matter:
Establishing conference call numbers
Timely agendas and minutes
Maintaining committee rosters
Document sharing
Use the right tools
and make sure you have the help you need!

15. 7. The Power of Mr. Daniels
Relationship building is the currency that successful organizations are built on

16. For further information:
Questions?
Andy Freed Mary McRae
Andy Updegrove
For further information:
See the ConsortiumInfo.org Essential Guide to Standards, Chapter 8: Creating a Standard Setting Organization Technical Process (a Practical Primer)