1. Cotswolds Townhomes Holiday Meeting Status Report & Updates
November 9, 2015

2. Relevant Contact Info & Personnel
The Cotswolds Board of Directors
David Lott – Chairperson
David Long
Jay Tysver
Anne Alexander
Mary Stewart Nelson Thompson
Neighborhood Management – Amanda Carr

3. Relevant Contact Info and Personnel
Visit the website to learn about community info and report problems.
If you report problems on the website, it is automatically ed to the correct Board Member
The Townhome Committee
Mary Stewart Nelson Thompson – Chairperson
Melody Davis
Jackie Cartee
Brittany Riley
Heather Flaherty

4. Priorities and Goals
To provide the required services using quality providers at the best price available
To ensure that you are getting the services you pay for through your HOA dues
To keep your HOA dues as low as possible

5. Recent Changes & Updates
Discerning look at composition of townhome dues vs. services required vs. services provided
To comply with Covenants, some services have been added and some services have been omitted.
To minimize unnecessary cost to THs and HOA, new irrigation repair policy has been implemented.

6. Landscaping
Landscape Workshop provided the best quote to perform landscaping services to townhomes.
Due to cost, services not required by Covenants have been omitted.
Pinestraw
Seasonal Color
Mowing of Bushy Banks

7. Landscaping Optional Services
Pinestraw - $4, (annual) ($111.45/TH)
Seasonal Color - $5, (annual) ($123.35/TH)
Mowing Brushy Banks - $30/TH/mow
Voting Card for Additional Services to be distributed. Require 2/3rds vote for implementation to ALL TH RESIDENTS.

8. Exterior Pest Control / Termite Bond
Best Quote Received from Wayne’s
Wayne’s has been instructed to contact each TH resident to schedule all treatments
Exterior Pest Control provided as of Fall 2015

9. Exterior Pest Control / Termite Bond
All termite bait system to be upgraded Fall to Sentricon Plus – upgrade free of charge
Wayne’s is giving any TH Buyer a discount on Wood Infestation Report

10. Irrigation Repair
HOA is responsible for repairs needed due to ordinary wear and tear to irrigation. Not repairs due to damage.
New policy being implemented to minimize repairs due to damage and allow more money for repairs due to ordinary wear and tear.

11. Irrigation Repair Policy
If your irrigation does not function properly or is leaking, please follow these steps:
Use the HOA Website to report the irrigation problem or leak.
Neighborhood Management will direct Landscape Workshop to evaluate the broken irrigation item.
Landscape Workshop will advise Neighborhood Management as to the cause of the problem.

12. Irrigation Repair Policy
If LW determines that the damage was caused by LW, LW will repair it at LW’s expense.
If LW determines that the problem was caused by ordinary wear and tear, then LW will notify Neighborhood Management, and it will be repaired at HOA’s expense.

13. Irrigation Repair Policy
If LW determines that the problem is due to damage by the TH Owner, then:
The TH Owner will receive notification from Neighborhood Management of LW’s determination.
The TH Owner will receive recommendations on who may be able to repair the problem.
The TH Owner will be responsible for making the repair, at TH Owner’s expense.

14. Calculation of 2016 Townhome Dues
To calculate 2016 Townhome Dues, emphasis was placed on the following considerations:
Sufficient funding of the roof reserve
Covers replacement upon ordinary wear and tear only
Not increasing TH Dues at this time
Providing the services required by the Covenants
Ensuring that the TH Dues were proportionate to the cost of TH Expenses

15. Summary of 2016 Townhome Dues
Allocation (Annual)
Townhomes (20 End Units)
Townhomes (23 Inner Units)
Roof Reserve
$425.00
Termite Bond
$93.07
Exterior Pest Control
$84.00
HOA Dues
$660.00
Landscaping
$517.93
$397.93
Irrigation Repair
$20.00
Annual Total $ $

16. Breakdown of HOA Dues Termite Bond – Wayne’s
$4,002.00/year / 43 THs = $93.07/yr/TH
Exterior Pest Control – Waynes
$3,612.00/year / 43 THs = $84.00/yr/TH
HOA Dues
$660/Home -- community-wide

17. Breakdown of HOA Dues Landscaping Roof Reserve $19,948.09 per year
Outer THs pay larger portion due to larger yard
Roof Reserve
$ x 43 = $18,275 per year into reserves
Current Reserve Account Balance = $67,571.44
Estimates ranged from $250,000 to $350,000 to replace all roofs (not counting inflation)
First roof to be replaced in approximately 8 years.

18. Breakdown of 2016 Dues Irrigation Repair
To keep from increasing TH Dues, $20/TH/year was allocated to irrigation repair (for a total of $860/year allocated to irrigation repair)
In previous years, irrigation repair at the THs has cost several thousand dollars.
Hopefully, the new irrigation repair policy will minimize this expense – and in turn, prevent increases in TH HOA Dues.

19. Cotswolds Community Meeting
There is a community-wide meeting next week, Monday, November 16th at 6:30PM. Please join us to learn about other community advancements.