1. Business Objects Overview
2007 MEPRS Conference

2. Unit Objectives
After completing this module, workshop participants will be able to:
Execute Business Objects and successfully log on to the EAS IV Repository.
Distinguish key components of the Business Objects query panel.
Distinguish between dimensions and measures across EAS IV Repository classes.
Create and execute an EAS IV Repository query.
Save an EAS IV Repository query and report.
Retrieve and edit a saved EAS IV Repository report.

3. Outline Introduction Logging-on Creating & Running Queries
Modifying Queries
Saving Queries

4. Introduction What is Business Objects?
Business Objects is a commercial-off-the-shelf (COTS) software product that provides the EAS IV Repository user with a Windows graphical user interface (GUI) for data access and decision support.

5. Introduction Using Business Objects you can:
Create, execute, and manage database queries
Execute predefined queries
Create reports and charts to analyze query results
Export data to other applications
Share MEPRS reports with other users across the world

6. Introduction What is a query?
A query is a set of data elements and conditions defined by a user to search and retrieve data stored in the relational database on the server.

7. Introduction Universe: Class: Objects: Separate Relational Databases
EAS IV Universe
MQ3DATA and MQ3TBL in MEQS III
Class:
Logical groups of similar information
For example, Class 01: Location
Objects:
Unique data elements
For example, Fiscal Year

8. Logging-on
Use the drop-down button to select a domain -- for example, EAS IV Repository, MEQS, M2

9. Logging-on
Cancel out of the New Report Wizard

10. Logging-on Select OPTIONS from the TOOLS Menu
Under the New Document tab choose “Use a Default Template” and “Use the Default Universe.” Select EASIV Repository Universe from the drop down menu.

11. Creating and Running Queries
EAS IV Repository Universe Query Panel
Toolbar
Result
Objects
Box
Classes and Objects box
Conditions
Box
Query Buttons

12. Creating and Running Queries
Click on + sign next to icon to expand and see
Objects for each Class.
Objects
Classes

13. Creating and Running Queries
Measures vs. Dimensions
Measures are indicated by pink circles which represent quantitative data such as Total Visits and Personnel Expenses. Measures can be used in calculations.
Dimensions are indicated by blue squares and represent qualitative data such as Parent DMIS ID or Fiscal Year. Dimensions are never used in calculations. (i.e. adding FY FY 2003 = FY 4005 would never make sense).

14. Creating and Running Queries
Select help icon
Click on an Object
Object definition appears
at bottom of screen

15. Creating and Running Queries
Adding Objects
to Result Objects Box:
Double-click Object
Drag and drop Object
Drag and drop entire Class -- adds all Objects within the Class
(Select and stretch objects in Results Objects box to see full descriptions)

16. Creating and Running Queries
Deleting Objects from
Result Objects Box:
- Click and hit
Delete key
- Right-click and
select Remove

17. Creating and Running Queries
Wrap Result Objects
Objects are
wrapping.

18. Creating and Running Queries
You can rearrange Result Objects by clicking and dragging. This is easier when objects are not “Wrapped”

19. Complex Conditions 1.
Complex Conditions involve two steps. 1) Select an Operator, and 2) Select an Operand 2.
Use Complex Conditions to better define your query, eliminating unneeded data.

20. OPERATORS To Obtain data that…… Operator Needed
Is equal to one given value
Equal to
Is different from one given value
Different from
Is greater than a given value
Greater than or equal to
Is lower than a given value
Less than or equal to
Falls between to given values (Inclusive)
Between
Falls outside two given values (Inclusive)
Not Between
Is the same as any of a list of values
In List
Is different from given values
Not in list
Contains empty rows
Is null
Does not contain empty rows
Is not null
All contains the same character or character
Matches pattern
Does not contain a given character or pattern of characters
Different from pattern
Satisfies two conditions on one object
Both
Excludes a given value(s)
Except

21. OPERANDS Values that are typed Type a new constant
If you want to compare the condition object with…
Select Operand...
Then...
Values that are typed
Type a new constant
Type the values with a comma between each one.
Values that you select from the object’s list of values
Show list of Values
Hold down the Ctrl key.
Click the value(s) wanted, then click OK.
Values that user will select when the query is run
Type a new prompt or Show list of prompts
Type your question.
Press the Enter key or Select a prompt from the dialog box that appears.

22. Creating and Running Queries
Condition appears in
Condition Box.

23. Creating and Running Queries
Applying another condition.
Notice when added to
Conditions Box, it adds
the word “And”.

24. Creating and Running Queries
Click to run

25. Creating and Running Queries
Query results are produced. Notice that Parent DMIS ID is sorted in ascending order.

26. Modifying Queries To make a change in your query,
- select Data, Edit Data Provider…
- or select Edit Data Provider icon.

27. Modifying Queries You will return to the Query Panel where you can
make any
necessary
changes.
Once changes
are made,
press Run again.

28. Modifying Queries
Modified query results

29. Creating and Running Queries
Deleting a Complex Condition
Click on Condition
to be deleted
Right click and select Delete or
Hit Delete key

30. Saving Queries
- File
- Save As...

31. Saving Queries Select directory where you want to save report.
Name the file
File will be saved as *.rep,
a Business Objects report.
Click Save when finished.

32. Saving Queries
Close report
File
Close

33. Hands-on Application Exercise 1

34. Exercise 1a: Challenge Log on to EAS IV Repository
Prepare a report listing the following 4th Quarter FY 2006 data for USA Hospital Landstuhl (DMISID 0607):
Fiscal Year
Parent DMIS ID
Fiscal Month
Available FTE
Personnel Direct Expenses
Direct Expenses
Keep query open when finished

35. Exercise 1a: Approach Results Objects: Conditions:
Class 21: Fiscal Year
Fiscal Month
Parent DMIS ID
Available FTE
Direct Expense
Personnel Direct Expense
Conditions:
Class 21: Fiscal Year Equal to Class 21: Fiscal Month In List 10,11,12
And Class 21: Parent DMIS ID Equal to 0607

36. Exercise 1: Results Keep query open when finished
Note: Report created 1 August 2007

37. Wildcards
Wildcards are used with the “Matches pattern” or “Different from pattern” operators
Two wildcards are valid in Business Objects
“%” represents all characters
This query returns all 4th-level FCCs ending in “5” (APVs) at DMIS ID 0037

38. Wildcards
The second wildcard, “_” represents specific character positions
This query returns all 4th-level FCCs beginning with “A” and having an “X” in the 3rd position (inpatient costpools) at DMIS ID 0037

39. Exercise 1b: Challenge Log on to EAS IV Repository
Modify the query built for Exercise 1a to include the same data by Ambulatory 3rd Level FCC.
(Hint: Display the 3rd Level FCCs in the final report.)

40. Exercise 1b: Approach Class 21: Fiscal Year Fiscal Month
Results Objects:
Class 21: Fiscal Year
Fiscal Month
Parent DMIS ID
3rd Level Functional Cost Code
Available FTE
Direct Expense
Personnel Direct Expense
Conditions:
Class 21: Fiscal Year Equal to 2006
Class 21: Fiscal Month In List 10,11,12 And Class 21: Parent DMIS ID Equal to 0607 And Class 21: 3rd Level Functional Cost Code Matches Pattern B%

41. Exercise 1b: Results
Note: Report created 1 August 2007

42. Review of Objectives

43. Unit Objectives
After completing this module, workshop participants will be able to:
Execute Business Objects and successfully log on to the EAS IV Repository.
Distinguish key components of the Business Objects query panel.
Distinguish between dimensions and measures across EAS IV Repository classes.
Create and execute an EAS IV Repository query.
Save an EAS IV Repository query and report.
Retrieve and edit a saved EAS IV Repository report.

44. Business Objects Overview
Questions?
Comments?