1. UPDATE: 8/8/2011 Batavia City School District
Building Conditions Survey
Space Utilization Study
UPDATE: 8/8/2011
Batavia City School District Presentation
Young + Wright Architectural

2. 2010 BUILDING CONDITIONS SURVEY
Space Utilization Study
Goal: Review possible savings through maximizing building utilization.
Steps:
1. Analyze current enrollments, grade configurations and classroom utilization
2. Review site issues associated with each school
3. Propose alternatives to reduce cost by:
A. Relocating programs and selling building.
B. Reconfiguring grade levels and buildings to allow for staff reductions
Building Conditions Survey Scope Summary
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3. 2010 BUILDING CONDITIONS SURVEY
Building Conditions Survey Administration Scope Summary
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4. Enrollment Trends
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5. Current Elementary Utilization
Max SED
Capacity
Current
Enrollment
Self
Contained
PK K
Total
Jackson
(68,671sf)
John Kennedy
(76,500 sf)
Robert Morris
(62,000 sf)
546
618
516
395
380
435 20 19 22
Total by Grade
Building Conditions Survey Scope Summary
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6. SED Capacity- Jackson Elementary Young + Wright Architectural
8 Full Size Classrooms
25 General Classroom Spaces
SED Capacity- Jackson Elementary
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7. SED Capacity- Robert Morris Elementary Young + Wright Architectural
15 Full Size Classrooms
28 General Classroom Spaces
SED Capacity- Robert Morris Elementary
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8. SED Capacity- John Kennedy Elementary Young + Wright Architectural
22 Full Size Classrooms
29 General Classroom Spaces
SED Capacity- John Kennedy Elementary
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9. Current Site Plan Issues
Physical Education
Ball Fields
Parking Staff/Visitors
Bus Loop
Parent Drop Off
Expansion Options
Site Analysis
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10. Site Analysis
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11. Full Size Classrooms (>770sf)
Criteria
Best
Worst
Site Issues
John Kennedy
(10 acres)
Jackson
(4 acres)
Robert Morris
(3 acres)
Full Size Classrooms (>770sf)
PE Space Adequacy
Cafeteria Space
Elementary School Review
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12. Young + Wright Architectural
Jackson
(25 classrooms)
Robert Morris
(28 classrooms)
John Kennedy
(29 classrooms)
Middle School
Option #1
PreK-1 (20)
Admin
2-4 (25)
5 (8)
Option #2
Option #3
PreK-2 (28)
3-5 (25)
Option #4
PreK/Admin (2)
K-2 (26) -
Grade Level
# of Classrooms
Pre-K 2 K 9 1
8/9 3 8 4 5
Configuration
# of Classrooms
PreK/Admin 2
PreK-1 20
K-1 18
PreK-2 28
K-2 26
2-4 25
3-5
Grade Configuration Review & Options
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13. Young + Wright Architectural
Jackson
(25 classrooms)
Robert Morris
(28 classrooms)
John Kennedy
(29 classrooms)
Middle School
Option #1
PreK-1 (20)
May need 1 special ed classroom
Admin
2-4 (25)
Will need 4 special ed classrooms
5 (8)
Will need 1 special ed classroom
Option #2
Option #3
PreK-2 (28)
Will need 2 special ed classrooms
3-5 (25)
will need 3 special ed classrooms
Option #4
PreK/Admin (2)
K-2 (26) -
*In order to maintain our students in the district as they are now.
Grade Configuration Review & Options w/Special Education Classroom Needs*
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14. Young + Wright Architectural
Option #1- Jackson: PreK-1; Robert Morris: Admin; John Kennedy: 2-4; MS: 5
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15. Young + Wright Architectural
Option #2- Jackson: Admin; Robert Morris: PreK-1; John Kennedy: 2-4, MS: 5
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16. Young + Wright Architectural
Option #3- Jackson: Admin; Robert Morris: PreK-2; John Kennedy: 3-5
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17. Young + Wright Architectural
Option #4- Jackson: PreK/Admin; Robert Morris: K-2; John Kennedy: 3-5
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18. Young + Wright Architectural
Middle School Program
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19. Projected Grade 5-8 Enrollment: 718
Enrollment in 1997/98: 677
Prior to addition of 14 classrooms which increased capacity by approximately 350 students
Current Enrollment: 542
Projected Grade 5-8 Enrollment: 718
Middle School Capacity/Enrollment
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20. Option #1
Jackson: PreK-1; Robert Morris: Admin; John Kennedy: 2-4; MS: 5
Advantages
PreK-1 fits at Jackson
Utilizes Jackson’s gymnasium and cafeteria and has room for growth
Jackson’s site has better traffic flow
Administration fits well at Robert Morris- including district storage
Disadvantages
5th grade will move to MS
Some K-1 rooms will have no toilets
Option #2
Jackson: Admin; Robert Morris: PreK-1; John Kennedy: 2-4, MS: 5
Advantages
PreK-1 fits at Robert Morris
Room for growth
Disadvantages
5th grade will move to MS
Robert Morris gymnasium and cafeteria are undersized
Robert Morris bus loop and parent drop off are challenging
Summary Review- Advantages/Disadvantages
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21. Jackson: Admin; Robert Morris: PreK-2; John Kennedy: 3-5
Option #3
Jackson: Admin; Robert Morris: PreK-2; John Kennedy: 3-5
Advantages
5th graders remain at elementary schools
PreK is with kindergarten
Disadvantages
Robert Morris has no room for expansion
No special ed, computer lab, art, and music rooms at Robert Morris
Underutilizes Jackson’s gym and café
No room for special education at JK
Option #4
Jackson: PreK/Admin; Robert Morris: K-2; John Kennedy: 3-5
Advantages
5th graders remain at elementary schools
Disadvantages
Robert Morris has no room for expansion
PreK separate from kindergarten program
Cafeteria and gym at Robert Morris are undersized
Summary Review- Advantages/Disadvantages
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22. Middle School High School Possible relocation of fifth grade
Relocation of information technology department infrastructure
A/C needed for relocated IT offices
High School
A/C needed for relocated IT offices
Maintenance shop
Middle School & High School Scope
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23. Young + Wright Architectural
Jackson
(25 classrooms)
Robert Morris
(28 classrooms)
John Kennedy
(29 classrooms)
Middle School
Option #1
PreK-1 (20)
Admin
2-4 (25)
5 (8)
Option #2
Option #3
PreK-2 (28)
3-5 (25)
Option #4
PreK/Admin (2)
K-2 (26) -
Grade Level
# of Classrooms
Pre-K 2 K 9 1
8/9 3 8 4 5
Configuration
# of Classrooms
PreK/Admin 2
PreK-1 20
K-1 18
PreK-2 28
K-2 26
2-4 25
3-5
Grade Configuration Review & Options
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24. Goal of Consolidation
Save programs and jobs by changing school building structure.
Use the savings realized from the consolidation to avoid having to make the many budget cuts that would be necessary without increases in State Aid.
For every $500,000 in budget cuts, we estimate the need to cut 10 positions at $50K in salary and benefits per year.

25. In order to cut $579,000 from the 2011-12 budget, these personnel reductions were made:
NON-INSTRUCTIONAL
Reduction in Athletic Supervision
Reduction in Department Chairperson hours
Clerical Staffing hours and vacant position
Eliminates vacant custodial worker position
Reduction in custodial OT and summer custodial workers
Seven part-time lunch aides
One administrative position
Technology Integration Specialist
In School Suspension teacher
Study Hall Monitor
INSTRUCTIONAL
Elimination of ACE program
Reduction of
1 Secondary ELA position
2 Music positions
1 Technology position
1 Library Clerk
6 Teacher Aides
.8 PE teacher position

26. Consolidation Savings
Many potential saving opportunities are available through building consolidation.
Potential Personnel Savings Estimated at $1,050,799
Administrative
Counselor
Custodial
Nurse
Art*
Music*
Library Media Specialist
PE*
Teacher Aides, clerical and library clerk
* It’s difficult to estimate these savings until we actually decide on a grade configuration and the number of sections.

27. Consolidation Savings
Infrastructure Estimated savings
Utilities (Admin Building and part of 1 Elementary)
$57,804
Maintenance on Admin Building
Initial Estimate for total savings is: $1,108,603
Economies of scale may result in more savings:
Resources are easily shared instead of purchases in sets of three
Some instructional staff reductions to be determined based on cohort size
Nutritional Services staffing reductions along with transporting of food from JK

28. Instructional Program Advantages
Increased opportunities for grade level collaboration among staff.
Principal’s focus, as an instructional leader, is more defined.
Better horizontal and vertical alignment of the curriculum throughout the District.
Scheduling of services such as OT, PT, ESL, speech, and AIS is more streamlined.
Ease of student transition to Middle School.
If 5th graders are included at middle school, there may be more opportunities for special area exploration
By not selling a school building the district can remain more flexible in the future regarding how many buildings are needed.

29. Disadvantages Needs for transportation may increase
Impact on families as children may be in multiple buildings
Loss of neighborhood schools
Reduction of staff
Some renovations may be necessary