1. FY18 payroll information meeting
Thursday, July 20, 2017
HH 2.402
7/20/2017

2. Sheretha Measells, payroll manager
Payroll information
Sheretha Measells, payroll manager
7/20/2017

3. Semi- Monthly Payroll – Year End
For Period 08/16/2017 – 08/31/2017, the deadline for ePARs to be ran to completion and T&L approvals is End of Business (EOB) 08/31/2017
Payroll will open on 09/01/2017 in order to get this period into FY17
There will be an off-cycle for the same period, but it will post in FY18
Deadline for ePARs and T&L for the off-cycle is 09/08/2017
Both will pay on 09/15/2017
7/20/2017

4. Monthly Payroll August
Deadline for ePARs to be ran to completion and T&L approvals for August is 08/14/2017
Monthly payroll for August will open on 08/15/2017
September
Deadline for ePARs and T&L for September is 09/20/2017
Monthly payroll for September will open on 09/21/2017
Monthly Off-Cycle – 1st week of September will be for missed new hires and retro payments
7/20/2017

5. Data management information
Natalie Cummings, HRIS manager
7/20/2017

6. Payroll and data management
Issues from Last Year
Two ePARs required for FY16 & FY17
ePAR required for every hourly employee
Research discrepancies between BPM / Merit data completed in April and changes that continued through the summer
7/20/2017

7. Payroll and data management
General Announcements
All data changes for faculty and staff will be loaded to HCM by Tuesday, September 5th – ePAR Changes can be submitted after this date
Contact for a verification spreadsheet if you would like one
Spreadsheets to be completed for Lecturer I&II / RA,TA,GA / Hourly Workers
7/20/2017

8. Payroll and data management
General Announcements
2 ePARs WILL NOT be required for employees starting in August. We will automatically roll over the FY17 data into FY18
New Hires will continue to be done by the respective area (Provost, HR, Career Center)
Work Study beginning date will be 09/01/17
7/20/2017

9. Payroll and data management
Faculty & Staff
Data from BPM and Merit Files will be loaded
We will confirm which BPM changes will be entered with no ePAR required via a list to the department
Otherwise 09/01 effective date changes done via ePAR after 09/05/17 when all information is loaded
7/20/2017

10. Payroll and data management
Lecturer I & II
Spreadsheets to be completed for continuing Lecturer I&II
Fall (08/16/17 – 12/31/17) Spring (01/01/18 – 05/15/18)
Indicate if TERM or SWB for FY18. No ePAR required
Spreadsheet due August 4th and will be loaded before August 14th
7/20/2017

11. Payroll and data management
RA / TA / GA
Spreadsheets to be completed for continuing RA/TA/GA
Fall (08/16/17 – 12/31/17) Spring (01/01/18 – 05/15/18)
Indicate if TERM for FY18. No ePAR required
Spreadsheet due August 4th and will be loaded before August 14th
7/20/2017

12. Payroll and data management
Hourly Employees
Spreadsheets to be completed for existing employees
Spreadsheets will be effective 09/01/17
Indicate if employee will not be working in FY18. No END or TERM ePAR required
Spreadsheet due August 18th and will be loaded by September 1st
Work Study – change job code to S09996 and enter department funding only. Shared cost center will come from Career Center
7/20/2017

13. Payroll and data management
Additional Spreadsheets
Cell Phone Verification Due August 18th
Required Annually – Confirm Amount & Funding
Supplement Verification Due August 25th
Information pulled from BPM as well as enter new Supplement information not previously submitted
7/20/2017

14. FY18 payroll information meeting
Thursday, July 20, 2017
HH 2.402
7/20/2017