1. IPSDS & EAMIS System Initiative Briefing April 2007
Council of Ministers
Department for Strategy and Donor Coordination
Confidential

2. Objectives of Presentation
Review Context of IPSIS & EAMIS
Review our Approach
Provide update on work accomplished during first 2 missions
Provide update on work that will be completed during this mission
Discuss Key Success Factors
9-April-2007
Confidential

3. Our Context - IPS Council of Ministers
Department of Strategy and Donor Coordination
(DSDC)
Integrated Planning System (IPS)
Core Processes
Ministry of European Integration
(MEI)
National Strategy for Development and Integration
(NSDI)
Medium Term Budgetary Plan
(MTBP)
Ministry of Finance
(MoF)
European Integration
Government Programme
Public Investment
External Assistance
Line Ministries
& Agencies
9-April-2007
Confidential

4. Enterprise Architecture Framework Systems Infrastructure
Approach
Enterprise Architecture Framework
Business Strategy
IPS
Organization Structures/Governance/Business Processes
Business Architecture
IM/IT Strategy
Information
Systems
IT Architecture
Systems Infrastructure
Enterprise Infrastructure – GovNet/ICT
9-April-2007
Confidential

5. December/February – ISPS & EAMIS Accomplishments
Defined Preliminary Scope
Developed Indicative Information Architecture
Developed Indicative Systems Architecture
Defines Business Processes - DSDC owned or involvement
IPSIS - 9 processes
EAMIS - 8 processes
9-April-2007
Confidential

6. March/April - IPSIS & EAMIS Preliminary System Design
Develop Requirements– what is to be built
Business / User
Data
System / Technical
Develop System Design
Develop Project Charter - how to manage the project
High level plans to build systems
Cost estimates
Project Management Processes
9-April-2007
Confidential

7. Key Success Factors - IPSIS & EAMIS
Government Ownership/Commitment, including project governance
Building DSDC Capacity – DC, Project Management, IPSIS & EAMIS Systems Support, Analysis
Definition of DSDC business processes
Awareness and Understanding of IPS - Communications
User community capacity
Trained & Stable User Community
Leverage success of other system deployments - MoF Treasury System & MEI System
Expand technical capability of Line Ministries & Agencies
Local Infrastructure Support provided by Line Ministries & Agencies
Leveraging existing IT investment by Government & Development Partners
GovNet / ICT
Existing Information Systems - deployed & dormant
Data of high integrity at source
Keep it simple
Start slow – incremental – prototypes – pilots
Use IT creatively – institutionalize the business process
Legislation support
Organic Budget law and Foreign Financing Decree
9-April-2007
Confidential

8. IPSIS – Preliminary SCOPE
A “summary-level” MIS to support the Executive/CoM
IPS Business functions supported
Strategic Planning – NSDI, sector strategies
Policy Analysis/Development
Monitoring
Reporting
Evaluation
Secretariat Support to the SPC, GMC and other committees
NSDI, MIP and MMP – the key DSDC “business processes” that IPSIS supports
Ministry-level MIS module – for internal Ministry IPS-related information
Out of scope
Unique/detailed Ministry-level reporting requirements to external bodies
Publications, documentation repository, links to Ministry – DSDC Web site
9-April-2007
Confidential

9. IPSIS – Preliminary Scope
Inputs
Planned and actual:
Multi-year (7) Macro Indicators – NSDI-based – sectoral and cross-cutting strategies
Multi-year (3) “output” data from MTBP
Annual Macro Indicators from Ministries as per MIP and MMP processes
Macro socio-economic indicators from INSTAT – ongoing
Key selected and/or aggregate sets of commitments and ongoing status information (template-based *) for:
EU Integration
External assistance (from EAMIS)
Public investment
Government Programme
NATO membership
MDG
Annual and multi-year cost data associated with each of the above – budgets, expenditures, projections/forecasts
Goals, objectives, activities, outputs, timelines, budgets, expenditures, issues, other
Level or levels of detail TBD
9-April-2007
Confidential

10. IPSIS – Preliminary Scope
Outputs
Selected combinations and permutations of “input” data in form of:
Monthly reports
Annual Report –NSDI, other
Ad hoc reports
Ad hoc and canned queries
Scenario/”what if” analyses
Integrated Planning Calendar
Strategic Planning Committee schedule and agendas
By:
Ministry
Strategy
Programme Sector
Development Partner
other
9-April-2007
Confidential

11. IPSIS – Indicative Information Architecture
Public Sector
Resource Information
DoPA
Department of
Strategy &
Donor Coordination
IPSIS
External Assistance Indicators
Macro Socio-economic Indicators
EAMIS
INSTAT
Macro Program Performance Indicators
Treasury Data (Expenditures)
Project Status – Government Programme
SAA/IPA Commitment Data
MTBP Data (Budget)
Ministry of
European Integration
Ministry of
Finance
Line Ministries/Agencies
9-April-2007
Confidential

12. IPSIS (1) – Indicative Systems Architecture
Line
Ministries
&
Agencies
DSDC
MEI
System
INSTAT
System
SAA/IPA DB
INSTAT DB
EAMIS
IPSIS
MoF
Systems
EAMIS DB
DoPA
Debt DB
MTBP DB
Treasury
Oracle DB
PIM DB
DoPA DB
Reports
9-April-2007
Confidential

13. EAMIS - Preliminary Scope
EA Business Functions Supported
Policy Development
Strategy Development and Analysis
Programme Development and Analysis
Project - Identification, Appraisal, Review, Approval and Monitoring
Development Partner Analysis & Strategy Formulation
Establishment of Calendar for EA
9-April-2007
Confidential

14. EAMIS - Preliminary Scope
Inputs
Project Information - Identification, Appraisal, Review and Approval
Project Monitoring Information - Line Ministries & Agencies, MEI, MoF, Development Partners
Financial Performance
Project Key Indicators
Development Partners’ Strategies and Plans
Outputs
EA indicators for IPSIS, DAC
Reports such as:
EA by Ministry / Agency
EA by Sector Strategy
EA by Development Partner
Development Partner Information for “Value for Money” Analysis & DAC Surveys
9-April-2007
Confidential

15. EAMIS - Indicative Information Architecture
IPSIS
EAMIS
Ministry of
European Integration
Line Ministries
& Agencies
Finance
Department of
Strategy &
Donor Coordination
EU/EC
Development Partners
Multilateral
Donors
Others
Bilateral Donors
SAA/IPA Monitoring Data
DAC / Value for Money /
Programme & Project Data
Project & Financial Monitoring Data
Project
Information
SAA/IPA Strategies
EA Indicators
WB, etc
9-April-2007
Confidential

16. EAMIS (1) – Indicative System Architecture
MEI
Line
Ministries
&
Agencies
Development
Partners
DSDC
Others
SAA/IPA DB
EAMIS DB
Policy
Planning
Strategy
Programme
Project
EAMIS
MoF
Reports
PIM DB
Debt DB
MTBP DB
Treasury DB
IPSIS DB
IPSIS
9-April-2007
Confidential