1. Application Procedures September 29, 2016
Ashley Penner 2015

2. We are here to help you! Program Assistant Taylor Rindlisbacher
Faculty
Recruitment of New Students
Admissions
Advising
RA Positions/ Student Travel
Enrollment Management /
Graduation
Brianna Sanchez
Pam Smith

3. Application Process
The application process for Spring and Summer 2017 applicants will remain the same as previous semesters
ApplyTexas application
College of Education application
Future considerations – make sure all materials, such as GRE scores are actually required. Conditional admission based on GRE scores will likely not be an option.

4. College of Education Application
Applicants must have an eRaider account to begin this application
They are able to upload all requested materials except recommendation forms
Recommendations can either be completed via an online form or submitted to us to be uploaded.
After all materials are received by the Graduate School and the College of Education, applications are “Deferred to Department” and made available for faculty review

5. Reviewing Applications

6. Reviewing Applications (cont.)
If you have already reviewed an application, the “Review” option will still be available. However, you will receive an error message at the top of your screen (see above screenshot).

7. Submitting a Departmental Decision
Website
Must be submitted by program coordinator via “Program Recommendation” link
Please list the advisor and any specific conditions for admission
s approving admission or readmission need to be sent Brianna Sanchez
Please include advisor information and any specific conditions for admission

8. Readmission Process
If students are applying for readmission within three semesters of last being enrolled, they will need to submit a readmission form to the Graduate School and a $60 fee
After three semesters, a new ApplyTexas application is needed
Any additional materials (e.g. statement) required are left up to the department’s discretion
Once the OGER office is aware of a readmission request, the student’s advisor and/or program coordinator will be contacted to seek approval for readmission

9. Admission Letters Official admission letter
Issued by Graduate School through Raiderlink after admission decision is processed
Available for the student to download through the beginning of their first semester
College of Education admission decision letter
ed to applicant by our office
Advisor is cc’ed on the and named in the letter

10. Important Items of Note
Students are notified when a departmental decision has been reached on the COE website via an automated . However, official admission comes from the Graduate School.

11. How do I know who my advisees are?
Advisors are copied on all admission letters
You can also ask your program contact person for a list of your advisees
Brianna Sanchez
DLS and SPSY
Taylor Rindlisbacher
EDIT
Pam Smith
EDLD
Lyndsey Crawford
CSTE, STEM, and LDLS

12. Degree Plans
M.Ed.
A master’s degree plan must have a minimum of 36 hours to meet Graduate School requirements.
A maximum of 6 hours can be transferred in.
Program policies regarding transfer courses (e.g. age of coursework) may vary.
Courses transferred from an outside institution may not have a grade lower than a B.
Forms must be submitted by the advisor, not the student. A digital signature, or confirmation is required for the degree plan to be submitted to the Graduate School.

13. Degree Plans (Continued)
Ph.D./Ed.D.
A doctoral degree plan must have a minimum of 72 hours to meet Graduate School requirements.
A maximum of 30 hours (included in the 72 hours) can be transferred from another institution.
If a master’s is from Tech, 36 hours can be accepted; master’s coursework needs to be listed in the transfer credit section; equivalencies do not need to be listed for TTU courses.
If courses are transferred from an outside institution, advisors are responsible for determining equivalencies.
Transfer credits must have a course number equivalency listed. They cannot be listed only as “elective.”

14. Degree Plans (Continued)
Certification/Graduate Certificate Students
Certification students need to be in contact with Donna Brasher
Graduate Certificate degree plans must have a minimum of 15 hours to meet Graduate School requirements.
Students must have a certificate program plan/degree plan on file in order to receive their certificate.
Students must file an intent to graduate in their final semester in order to get their certificate.

15. Change of Degree Plan
Change of degree plan must be filed for the following instances:
Course substitutions.
Change of graduation date.
Change of advisor
Change (add/delete) chair/committee
Change of thesis/dissertation title.

16. Graduation Semester
All students (M.Ed., Ph.D., Ed.D., GCRT) must file an intent to graduate.
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Ask the OGER office for help changing graduation date. Students will not be able to do that on their own.
Comprehensive Exams
All M.Ed. Students must apply through the OGER office.
Comprehensive “exam” options for graduating M.Ed. Students:
Exam (national or program-specific)
Thesis
Research Paper
Pilot Project (Special Education only)
Alternate

17. Graduation Semester (Continued)
Non-thesis students must be enrolled in at least 1 hour of coursework in the semester of graduation.
Thesis students must be enrolled in at least 3 hours of 6000 (not 7000), and must be continuously enrolled while in 6000 hours. (6 hours of 6000 are required.)
6000 hours in the final semester must be given a letter grade (no CR, X, or P).
Thesis approval form must come to the OGER office.
Room reservations for thesis defenses can be made with Jan Ward.
Thesis announcements go through Neil Knauth through the following link:

18. Graduation Semester (Continued)
Proposal/Dissertation
steps.php
Notify the Graduate School 3 weeks in advance of upcoming dissertation defense.
Schedule a room with Jan Ward.
Send proposal/defense announcement to Neil Knauth through the following link:
Advisors need to turn the oral defense approval form in to the OGER office.
Students who are proposing must register for at least one hour of hours.
Students who are defending their dissertation must register for at least 3 hours of 8000 hours.
Students must be continuously enrolled once they start taking 8000 hours.
A letter grade must be given for 8000 hours in the final semester (no CR, X, or P.)

19. Miscellaneous
The following requests can be directed to the following places:
Time-ticket requests: OGER office.
Force to full-time: Melissa Graehling for EP&L and Teresa Neal for C&I.
Students must be enrolled in at least four hours
Unless:
Graduation Term
Approved Internship
Approved Fellowship/Scholarship
Student teaching this term
Registration Issues: OGER office
Ex. Master’s vs. doctoral sections.

20. Contact the Office of Graduate Education and Research for further questions