1. Procurement How-to Guide September 12, 2017

2. How-to Guide Landing Page
University Procurement Service’s landing page can be accessed at

3. How-to Guide Supplemental Tips
Supplemental Tips are located under Related Links on each page of University Procurement Service’s website
Find additional How-to tips

4. How-to Supplemental Tips
Placing Orders
Quick Orders
Blanket orders are not allowed on quick orders
Orders are not allowed to be inputted in small quantities to bypass the $5,000 threshold
Wire Transfers
All wire transfer payments must go through the check request process or the purchase order process PRIOR TO initiating the wire transfer process
Change orders
Cancel a PO:
1. Go to Forms in RU Marketplace and look for Change Order Form
2. Go to PO Line Close/Cancel
Increase/Decrease a PO:
2. Use the PO Line Modification

5. How-to Supplemental Tips
Adding/Updating Suppliers
Add a New Supplier in RU Marketplace:
1. Go to the Suppliers tab in RU Marketplace.
2. Go to Requests, then Request a New Supplier
3. Wait 7 business days for University Procurement Services to approve and
enter a new supplier
Modify an Existing Supplier in RU Marketplace:
1. Complete a Supplier Maintenance Form found in Forms in RU Marketplace
and include an accounting string (accounting string won’t be charged)
2. Wait 7 business days for University Procurement Services to approve and
update a supplier

6. How-to Supplemental Tips
Search Documents in RU Marketplace
How to Search in RU Marketplace by Name:
1. Go to Documents in RU Marketplace, then Search Documents
2. Choose the option pertaining to your search (e.g. Supplier, Prepared For, Approved By) and hit Search
3. Results will show everything associated with your name
Invoicing
Duplicate invoices
1. Reference the Duplicate Invoice job aid for detailed instruction on resolving duplicate invoicing