1. Authority Civil End of Month Account Processes Logan Laux
Software Developer – Civica CMI
&
John Purinton
Customer Service Representative (Justice & Safety) – Civica CMI

2. Cash Batch Closing
Complete and verify that all of the batches are balanced and closed.
Run the Batch Status Log

3. Transaction Posting
Complete and post all batches for the month being closed using Cash Processing/Batch Posting
Run the Cash Batch Status Log again
Void any payouts and/or receipts on cases where money has been incorrectly receipted

4. Payouts Processing/Account Balance Reporting
Run the Fund-Account Report
Run the Pending Pay-Out Listing Report
Schedule the Pay-Outs

5. Payouts Processing/Account Balance Reporting (Continued)
Run the Scheduled Pay-Out Listing Report & Print
Compare the totals of the Fund-Account Report & the Scheduled Pay-Out Listing Report to make sure they agree

6. Payouts Processing/Account Balance Reporting (Continued)
Check Processing:
Accounting Activities > Payout Processing > Check Processing
Enter the Start Date and End Date of the Range of Checks to Print
Select Process Button

7. Payouts Processing/Account Balance Reporting (Continued)
Check Processing (Continued):
Select Fund/Cash Account
Verify Correct Accounting Period and click Create Checks
Verify that Scheduled Payout Listing matches the amount of the Check Batch

8. Payouts Processing/Account Balance Reporting (Continued)
Check Processing (Continued):
Check the Verify Box
Check the box to the right of Check Batch and select Print Checks
For City and State checks, select Summary. For Garnishment checks, select Detail

9. Payouts Processing/Account Balance Reporting (Continued)
Print an alignment check? – Choose Yes or No
Enter Starting Check Number

10. Payouts Processing/Account Balance Reporting (Continued)
Select Process
Select Yes if correct (checks will be registered), or select No if incorrect

11. Payouts Processing/Account Balance Reporting (Continued)
Run Paid Out Listing
Run Fund-Account Report
Run Case Balance Listing
If you are in balance, you can close out, or “roll” the month

12. EOM Reset If all appropriate reports agree, run End-of-Month Update
Select Account Period to Close
If all accounts are in balance, choose Close Period

13. Reconciliation Aids Suggestions if the accounts are not in balance:
Verify all batches have been closed and posted for the month beginning balance.
If there are batches in the wrong accounting period, contact your Civica CMI Support Representative. (Batch Status Log)

14. Reconciliation Aids
If the Schedule Payouts do not match up with the accounts on the Fund-Account Report:
Check the incorrect account with the Fund-Account Report and compare to the Batch Status Log
Run the Batch Transaction Report/Detail Receipt Report/Detail Account Reports, Detail Account Balance Report to assist with balancing
Check the missing case from these reports and make sure the case scheduled payout is there and not in Pending or on hold.

15. Questions?
Let’s take a few minutes to cover any questions you may have about the material presented.

16. Thank you!
We’re glad you were here and hope this session had value for you. If you have any questions, please contact us using the methods below:
Presenter’s Name: Logan Laux & John Purinton
Presenter’s Phone number: (800) or (937)
Presenter’s or