1. Archiving
CDS Office Technologies’s Archiving preserves information, assure compliance, and speeds eDiscovery with a service that’s fast, scalable and secure.

2. Email Archiving can prevent average business cost increases of
Business Costs
Archiving can prevent average business cost increases of
$369,000
Are you protected if your a employee deletes a critical , a competitor challenges a claim, or someone steals your intellectual property?
Archiving cuts the costs of:
Preventing downtime
Backing up and storing your s
Restoring lost s and validating information
Preserving intellectual property
SOURCE: Quantifying the Costs and Benefits of Archiving Your and Other Electronic Content, Osterman Research, October 2011

3. Example: Reducing Business Costs
Problem: Employee accidentally deletes important or computer hard drive crashes
Solution: Simple, affordable, scalable archiving with fast, self-service search and restore
Benefits:
For the business: Cost avoidance, data preservation, improved productivity, predictable OPEX expenses
For IT: Reduced recovery, downtime, storage, backup, complexity and costs

4. Compliance Risks
Archiving can prevent average compliance costs of:
$396,000
Are you regulated by PCI, SEC, GLBA, HIPAA, HITECH, SOX, or other agencies / guidelines? Will you fail an audit or accidentally expose a customer’s credit card data?
Archiving cuts the costs of:
Responding to compliance audits
Finding and validating all relevant data
Ensuring proper internal preparation
SOURCE: Quantifying the Costs and Benefits of Archiving Your and Other Electronic Content, Osterman Research, October 2011

5. Example: Mitigating Compliance Risks
Problem: If you’re audited under PCI-DSS, you need to demonstrate that no customer credit card numbers are stored in unprotected s.
Solution: Archiving allows you to comply with PCI-DSS—as well as HIPAA, FINRA, and many other regulatory structures.
Benefit:
For the business: Mitigates the risk (and cost) of failing an audit
PCI-DSS: Payment Card Industry Data Security Standard

6. Email Archiving can prevent average legal costs of:
Legal Expenses
Archiving can prevent average legal costs of:
$535,000
Nearly 90% of all businesses will be sued. Can you comply with the Federal Rules of Civil Procedure and deliver all relevant s within a short window to prevent a fine?
Archiving cuts the costs of:
Responding to e-Discovery mandates
Properly setting legal actions
Ensuring adequate internal preparation
SOURCE: Quantifying the Costs and Benefits of Archiving Your and Other Electronic Content, Osterman Research, October 2011

7. Example: Lowering Legal Expenses
Problem: FRCP guidelines require the delivery of all relevant s for litigation within 30 days
Solution: Archiving makes it simple and affordable to identify and deliver s in legally admissible formats
Benefits:
For the business: Avoid FRCP fines and lower the risk of losing lawsuits
For IT: Lower search & recovery time, complexity, and costs
Prospect Questions:
Consequence 1:
If you need to comply with SEC, GLBA, HIPAA, HITECH, PCI, or SOX regulations, are you aware that non-compliance will cost $820 per employee on average?
Consequence 2:
90% of all firms will be sued. Can you find every needed to comply with FRCP mandates without paying $150+ per gigabyte?
Consequence 3:
What would it cost your firm if an employee lost or deleted a critical ? How might this affect your customers or revenue?
Consequence 4:
How does having an inadequate archiving solution impact your firm, as well as user satisfaction and productivity?
Consequence 5:
55% of small businesses have had a malicious security breach at an average cost of $277 per employee. Are your sensitive s protected from cybercrime?
Consequence 6:
What is the impact on your IT staff when tasked with recovering a single from a PST* file?
FRCP: Federal Rules of Civil Procedure

8. data capture across all devices
Archiving
Preserve information, assure compliance, and speed eDiscovery with a service that’s fast, scalable and secure.
Archiving
100%
Compliance and more. Get preservation, protection and restoration features that safeguard intellectual property, assure compliance, and lower eDiscovery costs.
data capture across all devices
Plan flexibility. Unlike other providers, you can add Archiving to all mailboxes or just specific ones. Archiving is easy to set up, use and manage
100% capture of every sent or received, regardless of device
All platforms—including POP/IMAP
Simple to search, filter, tag and recover
Unlimited storage and infinite scale
Encryption in-transit and at-rest
End-user access
Centralized control
One vendor, one bill, one password
A worry-free experience. Free 24/7 phone support and the highest levels of security and reliability keep you focused on doing business, not worrying about .
Full integration. You can provision and manage Archiving directly from your control panel.

9. Key Advantages with Email Archiving
Intuitive, simple Microsoft Outlook® compatible look & feel
Quickly and accurately retrieve any , attachment or file 1
Perform co-mingled search across any content
Ensure maximum performance and data visibility to the end user. 2
Import legacy data to the intuitive import wizard
To .pst, .nsf, .eml, .html, .pdf or others. Multiple formats support multiple use cases. 3
Start in minutes—not days, weeks or months
Native journaling—no need for MX redirect or changes to mail systems 4
Archive multiple sources (on-prem/hosted) simultaneously
Supports Office 365, Exchange, Notes, GroupWise, IMail, Scalix, Zimbra, others 5
Confidential

10. Email Archiving Features
SCALABLE
Replicated via 8 data center copies vs. up to 4 for others
100% capture across all devices
Includes Exchange, IMAP and POP
Full indexing and extraction of file types (attachments)
Unlimited storage capacity
Unlimited linear scalability
Ultra-fast data ingestion and searching across millions of s
SECURE
Unmatched 11-Nines data resilience
FIPS-certified AES 256-bit encryption of stored data
Encryption in transit and at rest
WORM-compliant tamper-proof media
Datacenters are SSAE 16 audited, ISO and PCI compliant, and FISMA Moderate certified
No co-mingling of data
SEARCHABLE
Three different search methods
Advanced full text search inside s & attachments
Identify content with tagging tools
Implement a “legal hold”
Search across millions of s in every mailbox in your account
Recover messages back to administrator’s mailbox in seconds
Categorize results before exporting
“I just found 34,159,000 messages in 4.06 seconds. Wow, everything comes right up—this is really amazing!” –-County Government Customer

11. Overview: Benefits of Email Archiving
Reduce business expenses
For the business: Cost avoidance, data preservation, improved productivity, predictable OPEX expenses
For IT: Reduced recovery, downtime, storage, backup, complexity and costs
Mitigate Compliance Risks
For the business: Mitigates the risk (and cost) of failing an audit
For IT: Reduced search & recovery complexity, time and costs
Lower Legal Expenses
For the business: Avoid FRCP fines and lower the risk of losing lawsuits
For IT: Lower search & recovery time, complexity, and costs
Prospect Questions:
What if…:
…you were audited for compliance and we could save you$820 per employee on average by helping you avoid fines?
…you were sued and we helped you find all s required to comply with FRCP mandates without paying $150+ per gigabyte?
…an employee deleted a critical and we allowed you to recover it in a matter of minutes?
…you could replace your antiquated archiving system with a lower cost, easier to use, and more capable cloud solution?
…you had a security breach and we helped you save $277 per employee by protecting all your sensitive s?
…you no longer had to save PST files and users could save s in folders just like they do now with Outlook*?
Confidential

12. Powerful Dashboard to View Email Content
Search Controls
Archive Status

13. Email Archiving Pricing
Start using Archiving today
$XX.XX
Per user
Includes unlimited storage per user
Initial ingestion of data into the archive costs $XX per gigabyte

14. Be prepared to create an action plan to conclude each presentation
Action item 1
Action item 2
Action item 3
Action item 4
Be prepared to create an action plan to conclude each presentation