1. 2018 MMC Safe Grad Parent Committee Call for Chairs & Volunteers September 18, 2017
WELCOME AND INTRODUCTION
THANK EVERYONE FOR COMING OUT

2. Agenda Safe Grad Overview Designated Driver Forms
Dinner Dance Overview & SGPC Responsibilities
Parent/Volunteer Overview
Miles Mac Support Staff
Past Committee Chairs
Responsibilities of Committee Chairs
Q & A
Sign-up

3. Safe Grad Concept Overview

4. Safe Grad – What is it?
Safe Grad is a plan to organize an enjoyable, accident and incident free graduation celebration
Safe Grad Manitoba sanctioned
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5. Safe Grad Parent Committee
Who are we? A group of grad parent volunteers responsible for the planning and execution of the parent responsible portion of Safe Grad
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6. Safe Grad – Rules Grads and their guests are not allowed to drive
No one under the age of 18 is allowed to purchase, possess or consume alcohol
SAFE GRAD MANITOBA IS AN ORGANIZATION GOVERNED By THE MANITOBA ASSOCIATION OF SCHOOL TRUSTEES
SCHOOLS AND PARENT COMMITTEES APPLY TO HOLD A SAFE GRAD. THEY MUST UPHOLD THE SAFE GRAD RULES IN ORDER TO BE COVERED BY MAST LIABILITY INSURANCE.
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7. Designated Driver Forms
Designated Driver forms will go out two months prior to Grad
All parent and designated drivers will be contacted to confirm information
THE WAY TO ENSURE ALL GRADS DON’T DRIVE, IS HAVE THEM ARRANGE FOR A DESIGNATED DRIVER.
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8. Dinner & Dance Overview & SGPC Responsibilities

9. Grad Details
Dinner and Dance: Canad Inns Polo Park – Ambassador Banquet Centre Safe Grad Party: TYC Event Centre

11. Dinner and Dance Security Check-in of attendees and their baggage
Organized by student grad committee & school
Safe Grad Parent Committee is responsible for:
Security
Check-in of attendees and their baggage
Issuing wristbands for all attendees
Organizing Designated Driver drop- off/pick-up
Administering minor medical attention
Running the Fun Casino
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12. TYC Event Centre Security Baggage Designated Driver pick-up/ Check-out
Organized by Safe Grad Parent Committee
Safe Grad Parent Committee is responsible for:
Security
Baggage
Designated Driver pick-up/ Check-out
Minor medical attention
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13. Parent/Volunteer Overview & Responsibilities

14. Volunteer Responsibilities
No consuming alcohol the day of or during the event
Please communicate with committee chair any changes (e.g. shift time changes, availability)
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15. Volunteer Responsibilities
Do not book guest rooms at Canad Inns Polo Park the night of Safe Grad
Please dress in business casual clothes
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16. Miles Mac Support Staff
Rhonda Beebe
Monica Quiring
Michelle Williams (V-P)
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17. Past Committee Chairs Will be available to provide guidance and support to new Chairs

18. Committee Chairs

19. 2018 Committee Chairs
Chairpersons – Lloyd Fridfinnson & Monica Woods Security – Volunteer Coordinator – Ticket Sales/Check-in –
INTRODUCE THE SAFE GRAD PARENT COMMITTEE CHAIRS.
PUBLICLY THANK ALL THE COMMITTEE CHAIRS

20. 2018 Committee Chairs
Phone – Medical – Designated Driver – Fun Casino – Baggage –

21. Committee Chair Responsibilities

22. Safe Grad Committee Chair
Oversee all activities of a successful Safe Grad event.
Be an active member on all sub-committees & assist committees when required.
Liaise between parents, staff and student grad reps. Hold parent information meetings, provide information to MMC website, meet with school administration.
Complete Safe Grad Manitoba liability insurance forms.
Maintain a master list of all Safe Grad Volunteers and distribute update to committee members.
Compile a budget for costs for all-night Safe Grad, with MMC staff liaison.

23. Volunteer Coordinator Chair
Compile & maintain a master list of volunteers for all Safe Grad Committees.
Distribute lists to committee chairs and update as required.
Be in attendance 4:30pm to 5:00am the day of Safe Grad to man volunteer check-in table.
Periodically report to the Chairperson.

24. Security Chair
Coordinate and facilitate a training session with security volunteers.
Coordinate volunteers to provide security in Banquet & Meeting Rooms, washrooms, indoor pedestrian corridor and courtyard TYC Event Centre and outdoor smoking areas at CanadInns Polo Park.
Coordinate security efforts with security staff at TYC.
Be in attendance 4:30pm to 5:00am the day of the Safe Grad to coordinate security efforts.
Periodically reporting to the Chairperson.

25. Ticket Sales/Check-in Chair
Coordinate & facilitate volunteer check-in training session.
Coordinate volunteers to assist in the distribution of tickets & collection of money with school during ticket sales in June.
Compile master check-in list, using school database, of Safe Grad attendees.
Coordinate check-in table volunteers at Safe Grad. Confirm attendees against guest list.
Coordinate volunteers to check ID for attendees over 18 years old and distribute wrist bands.
Be in attendance 4:30pm to 10:00pm the day of the Safe Grad to coordinate ticket sales efforts.
Periodically report to the Chairperson.

28. Phone Chair Compile the completed designated driver forms.
Coordinate and facilitate a training session with phone volunteers.
Have volunteers contact all Designated Drivers & confirm arrangements for drop-off and pick-up. Ensure DD contact information is current and correct.
Periodically report to the Chairperson.

29. Medical Chair
Coordinate and facilitate a training session with medical volunteers.
Ensure a medical kit is stocked and available.
Provide minor medical care at the event.
Periodically report to the Chairperson.

30. Baggage Chair
Coordinate volunteers to collect and secure clothing bags during Safe Grad.
Be in attendance 4:30pm to 5:00am the day of the Safe Grad to coordinate baggage efforts.
Periodically report to the Chairperson.

32. Sign-out Chair
Coordinate and facilitate a training session with sign- out volunteers.
Coordinate volunteers at Safe Grad to have Designated Drivers sign-out student and guests when leaving Safe Grad.
Periodically report to the Chairperson.

33. Fun Casino Chair
Consult with Ms. Beebe regarding the arrangements for the casino supply company and assisting if necessary.
Contact and schedule dealers.
Tear-down at the end of the night.
Assist with silent auction co-ordination and signage.

36. Multiple Volunteer Roles
It is common for to volunteer for more than one committee.

37. Important Date
2018 Safe Grad Dinner and Dance Friday, June 29th Canad Inns Polo Park 1405 St. Matthews Ave. 4:30pm – 5:00am (Friday)
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38. Grad 2018 link on the Miles Macdonell School website.
KEEP CHECKING THE “GRAD 2015” MILES MACDONELL SCHOOL WEBSITE FOR MORE INFORMATION. A LINK CAN BE FOUND ON THE RIGHT HAND SIDE OF THE MAIN MAC MILE WEB SITE.
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39. Questions?
DOES ANYONE HAVE ANY QUESTIONS?

40. Committee Chair & Volunteer Sign-up
Be sure to turn in your volunteer form. Further inquiries:
KEEP CHECKING THE “GRAD 2015” MILES MACDONELL SCHOOL WEBSITE FOR MORE INFORMATION. A LINK CAN BE FOUND ON THE RIGHT HAND SIDE OF THE MAIN MAC MILE WEB SITE.
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