1. Planning Meetings & Events

2. CEC – Meetings Statutory Meetings Quarterly Meetings
Organizational
Ballot Draw
Election Canvass
Run-off Election Canvass
Quarterly Meetings
RPT Rules require 4 meetings per year
You may meet more often and include social events in coordination with you meetings

3. CEC – Meetings Organizational Meeting – RPT Rules Require:
Held between 20th day & 45th day after the Primary Run-off Election
Cannot be held during the RNC Convention
All elected Precinct Chairs must be notified by US Postal Mail 14 days in advance of this particular meeting
Proposed Bylaws must be mailed by US Postal Mail 14 days in advance of the meeting
Other items to be discussed should also be included
If you are putting out a call for other meetings by , be sure to get confirmation of receipt from each PC.

4. Suggestions for Meetings
Either combined with the 4 quarterly meetings or in between these “business” meetings
Invite speakers
State Party Chair or Vice Chair
RNC Committee Man & Woman
SREC Members
Local Elected Officials/Candidates
Area Auxiliary Groups
Advocacy Groups
RPT Staffers
Social Events
Try and include some social aspect
Coffee & Cookies 30 minutes before the meeting
Dutch Treat Dinner after meeting
Be careful to avoid having all general Party meetings with a business meeting as this becomes tiresome for the non CEC members and extends the length of the meeting. It also rushes the business at hand. However having such guests enhances the knowledge and experience for the CEC members and should always be open. Strike a balance.

5. Meeting Agenda Welcome/Call to Order God before Country
Always introduce yourself at every meeting
God before Country
Always have someone lined up to
Lead the Prayer
Lead the US Pledge (on Speaker’s right)
Lead the Texas Pledge
Recognize Elected Officials & Candidates
Ballot Order
Recognize guests
Introduce Speaker
Speaker’s Remarks
Officer Reports
Committee Reports
New Business
Announcements
Adjourn
* Have someone available to list the officials as they arrive. A short cut is to have a pre printed list of officials that is checked off as they arrive and given to the Chairman.

6. Planning Events

7. Importance of Holding County Party Events
Provides exposure and legitimacy
to the Republican County Party
Each new event allows for Party
growth and expansion
People want to make a difference
and meet like-minded individuals
Importance of Holding County Party Events

8. Location is Everything
Because in politics perception is reality!
TIP – You always want a room to look FULL
If you expect 20 people don’t book a location that fits This will make it seem that there was a low turnout.
It’s always better to give the impression that there was “standing room only!”
This or
THIS
About 20 people in each photo

9. Secure a Date & Speaker Secure a Date
Make sure you take into account the school and football schedule, as well as holidays
Secure an Elected Official/Guest Speaker
Typically folks like to get a Judge, SREC member or a higher elected official like a State Representative, State Senator ,etc.
Not every event needs one, just ensure there is a ‘main event’

10. Refreshments Ask a local business to sponsor the refreshments
They get name ID and you get food
People also love to come back to functions that have food!
No need for a full meal or a fancy spread
Coffee and doughnuts or cookies and cool-aid are just fine.
Make sure you have someone on hand to refresh the supplies
Paper goods
Napkins, plates, forks, cups, etc.
Another great place to get items donated or even ask someone to go to Sam’s; you might be stocked up for a few meetings/months!

11. Other Event Elements
Agenda or Program – Keeps the event on track & orderly
Remember a local business might be willing to make the copies
Sign In – If you have any new guests attend, make sure you have a way to capture their contact information.
Name and most important
Greeter – It is always a good policy to have someone greet folks as they arrive. This will be of added benefit if someone new comes and does not know the typical flow of the location, etc.

12. ALWAYS
Collect names and s at ALL events to add to your County Party’s list
Alert your list, candidates, elected officials and media of events
Make sure you have flags & someone to lead the Prayer and Pledges
Take pictures
If you don’t have a picture it never really happened!
Collect all Texas Ethics Commission required information when money changes hands

13. Republican Party of Texas Keep it Strong
Mikenley Heller
Republican Party of Texas
Director of Party Organization & Training
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