1. Region Collegiate Team TF
FY13 BOD3 Update
Allison Lunde, Chair
March 23, 2013

2. Outline RCT Election Timeframe RCT Structure Current roles include:
RCR (Region Collegiate Representative)
RCCE (Region Collegiate Communications Editor)
RCS (Region Collegiate Senator)
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3. RCT Election Timeframe
Current Structure
1st call – mid December
2nd call – mid January
Application due February 1st
RCR Coordinator/Coordinator Elect evaluate applicants and find candidates for positions without applicants
Elections – entire March
Conclusions
Majority of applicants submit close or on the deadline
Changing timeline will not increase # of applicants
Current timeline works well
Timing/process consistent across all regions
Format is similar to Society
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4. RCT Election Timeframe
Recommendations
Send out applications 2 weeks after Annual Conference
Play off of conference energy
Develop synergies between collegiate attendees and current RCT leadership w/ face-to-face time
RCT should start finding successors at this time
Work on HOW to get applicants
Individual communication with sections
Use Professional and RCT members to reach out
Use counselors and faculty advisors to assist in mentoring
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5. Structure Evaluation Methodology
Using a typical ‘change management’ style approach
STEP 1
STEP 2
STEP 3
STEP 4
SKILLS NEEDED
ABILITIES FOR SKILLS
GROUP SKILLS BASED ON ABILITIES
CURRENT STRUCTURE
DIFFERENT STRUCTURE
ASSIGN OTHERS
Evaluate skills this group must accomplish
Develop abilities needed to complete skills
Develop if group or others should complete tasks
Use a system based on knowledge, skills, abilities and workload effort to determine if group is adequate to complete skill with the specificed abilities
Group skills/abilities into ‘like’ groups
Evaluate structure to support ability groups
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6. Step 1 - Current Needed Skills
Communication
w/ Sections
w/ Region
w/ RCR Coordinator/Coordinator Elect
w/ Collegiate Director
Write blog
Teleconference
Presentation
On the phone to Section Presidents
To region during meetings – Annual and Region Conf.
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7. Step 1 - Current Needed Skills
Data Management
Compile section reports
Keep status of section - good or not good standing
Track outreach efforts
Leaders for pipeline
Financial
EIN questions or issues
Guide financially struggling sections
Fundraising ideas
Representation
Region Council
Senate
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8. Step 1 - Current Needed Skills
Society Structure (knowledge in…)
BOD
Region
Bylaws
Society/Region committees
Overall resources
Be a SWE Ambassador
Build pipeline through mentoring (SWEFL & Sect. Pres.)
Collegiate/professional interaction
Time Management
Conflict Resolution
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9. Next Steps for Task Force
Continue with our change management plan:
STEP 1
STEP 2
STEP 3
STEP 4
SKILLS NEEDED
ABILITIES FOR SKILLS
GROUP SKILLS BASED ON ABILITIES
CURRENT STRUCTURE
DIFFERENT STRUCTURE
ASSIGN OTHERS X
Evaluate skills this group must accomplish
Develop abilities needed to complete skills
Develop if group or others should complete tasks
Use a system based on knowledge, skills, abilities and workload effort to determine if group is adequate to complete skill with the specificed abilities
Group skills/abilities into ‘like’ groups
Evaluate structure to support ability groups
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10. Next Steps for Task Force
Holding conference calls every two weeks
Next deliverables:
Provide update at Spring Senate teleconference
No other BOD updates listed in charter
Proposed update at April teleconference and/or BOD4
If necessary, provide motion to Senate at WE13 to alter RCT structure for FY15 elections
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