1. Open Access and the post-2014 REF Policy update - October 2015
Janette Colclough and Thom Blake
Library Research Support Team

2. Overview Recap of HEFCE Policy for OA in the next REF
Policy adjustments issued July 2015
Key messages for researchers
Ongoing work in Library/RSPO
Sources of help and support

3. OA Policy for the next REF
To be eligible for submission outputs meeting the following definition must be deposited in an open access repository:
Journal articles and conference papers published as part of proceedings with an International Standard Serial Number (ISSN)
Accepted for publication after 1st April 2016

4. Deposit requirements
The output deposited should be the author accepted manuscript (AAM), otherwise known as final author version or postprint)
The output must be deposited as soon after point of acceptance as possible, and no later than 3 months after this date

5. Exceptions Deposit Access Technical
E.g. author was not employed by a UK HEI, security risk
Access
E.g. publication concerned requires an embargo period that exceeds the stated maxima, and was the most appropriate publication for the output
Technical
E.g. repository experienced a short-term technical failure

6. Policy adjustment July 2015
Deadline for deposit extended
From 1 April 2016 to 31 March 2017 can be deposited at any point between acceptance and up to 3 months after date of publication
Plan that will revert but this will be reviewed
Additional exception for Gold OA
Authors will still have to deposit within 3 months from acceptance but this may be the final published version

7. Implications for our researchers
Before submission, check whether the publication is ‘REF compliant’
Make sure they have the author accepted manuscript (AAM) of the accepted article, and keep the from the publisher which gives date of acceptance
Add article details and upload AAM to PURE as soon as possible after acceptance
If required, arrange approval of an exception [method tbc]

8. Be REF OA ready
Deposit your author accepted manuscript into PURE asap after acceptance

9. Library/RSPO activity
Library validation of PURE entries
Check metadata and release full text into WRRO
Modified staffing, streamlined workflows
White Rose Research Online (WRRO)
Preparatory work to meet REF requirements
Support and guidance
Communications to DRC Chairs, research administrators and researchers (phased approach)
Web pages and step-by-step guides
Next phase
New OA options in next version(s) of PURE
Compliance monitoring
Exception reporting
Working with Advisory team

10. For more information OA web pages Contact us
New REF OA requirements and How to deposit guide
Contact us