1. Overview and Requirements
IT Asset Inventory
Overview and Requirements
Information Security and Privacy Office

2. IT Asset Inventory Training Aid
Instructions
Review Inventory Requirements
Complete Inventory Template (s)
Implement Secure Disposal and Destruction Methods

3. IT Asset Inventory Policy References and Resources
EISP-8.1: Enterprise IT Asset Management Policy:
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EISS 8d.2: IT Asset Management Standards for Apple Macintosh Products:
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ISPR-8a.1: Enterprise Secure Media Destruction Procedures:
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Inventory Template

4. Inventory Tools for Unmanaged Devices
What is an Unmanaged Device?
Devices which are not managed by Enterprise Research Infrastructure Services (ERIS) or Health Information Systems (HIS)
No property control number (Partners or Brigham)
There are many methods to track inventory as you will see on the next slide. Please use these tools or other tools you define, to identify your inventory. Follow through on the data gaps and expect efficiencies after initial data capture.
Send questions to

5. Inventory Information Can Be Obtained Through;
Enrollment in Partners Enterprise Apple Support (PEAS)
Purchase queries
Insight Application
Organized by Grant Fund
PeopleSoft Query
Organized by Cost Center
E-Buy
Barcodes and Scanner
Option to use barcodes and scanner
Check w/RISO and/or Research Administration
Multiple departments could purchase and share scanner ($500)
Scans populate Inventory Template
Eases annual inventory going forward
Database Capture
Note: You may require more than one resource to comply with inventory capture

6. Inventory Template (Provided via E-Mail Attachment)
Complete columns A-I
J-> can be used to capture anything else
Spreadsheets will be collected and uploaded in bulk to Service Now Configuration Management Database (CMDB) for future automation and enhancements.

7. Enterprise Secure Media Destruction Procedures (ISPR-8a.1)
Partners HealthCare Warehouse Pick Up and Disposal:
Partners IS will pick up to 8 items at a time.
Label equipment clearly for disposal
Arrange for a pick-up
Leave items in agreed upon location
Secure Media Destruction Bin Disposal:
Remove item from inventory using your organization’s standard process.
If you don’t know where your bin is, contact your ISO; reference bulletin
Cellular phones, smart phones, laptops, tablets, PDAs, hard drives, external hard drives, flash drives and other items of this nature. Media is also included and encompasses CDs, USB drives, floppy disks, video-tapes, and cassette tapes.

8. Use The Enterprise Process And Tools To Meet Policy Requirements
USER
WAREHOUSE
DEGAUSSER
DISPOSAL
ENVIRONMENTAL INTEGITY BIN
Once you have been authorized to dispose of media or device
Arrange for warehouse pick up item or drop in bin
Media or device will be disposed of securely

9. Additional References
Inventory Collection
TBD
Arrange for Warehouse Pick Up
BWHC: Call Service Desk at
Request a bin pick up or removal
Contact
Contact Information Security Officer
Locate a secure media bin
Review Secure Media Recycling Poster

10. Contact Us Questions? Information Security and Privacy Office (ISPO)
Christina Mazzone
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