1. End User Process Help - (UK)
Immigration Visa Administration

2. HRG role
The following process flows are described in this document. The yellow boxes in the process highlight the steps which the HRG is involved in:
Initiate a Visa process for hiring a new Employee
Initiate a Visa process for extending a current Employee’s visa

3. Initiate a Visa process for hiring a new Employee HRG Role
1- Staffing requests Cost and Time estimate
2- Fragomen provides Cost and Time estimate
3- HRS initiates approval workflow including time and cost estimates
4- Manager approves
5- HRG approves
Start
6- HRG notifies staffing of the candidate to be hired
7- Manager provides completed initiation form to HRS
8- HRS initiates case with Fragomen
End
Staffing will submit an assessment to Fragomen
Fragomen will send recommendation & cost/time assessment to HRS
HRS will initiate an approval workflow in the portal
Manager will receive and asking for their approval or rejection of the cost with the following options:
Manager cover the cost of the visa or
Manager decides or “Charge to the Candidate”. Then an will be sent to the you for approval.
If no one is willing to cover the cost, then that will terminate the process
You will receive a notification requesting your approval
If You reject, then you will need to notify the Manager & the employee
If You approve, a notification will be sent to HRS to initiate the case with Fragomen
You will need to advise staffing that the candidate has been approved on their visa cost. If cost being charged to the employee, You organize the repayment agreement.
HRS will receive a notification from the portal about the approval
HRS will send the initiation form to the Manager
Manager will need to complete the initiation form and it to Fragomen
Fragomen will initiate the Visa process.

4. Initiate a Visa process to Initiate or Extend a current Employee’s visa HRG Role
1- Fragomen or EE notify HRS of upcoming renewal
2- HRS initiates approval workflow
3- Manager approves
4- HRG approves
5- Manager provides completed initiation form to Fragomen
6- Fragomen initiates the process with the EE
Start
7- EE submits documentation to Fragomen
8- Fragomen prepares case
9- HRG signs-off the case
10- Fragomen files case or EE files the case in the appropriate consulate
11 - Fragomen or EE notify when the case is approved
12- HRS update Visa record in PeS
End
Fragomen or the EE let HRS know that the Visa is coming up for a renewal
HRS will initiate a workflow in the portal
Manager will receive and asking for their approval or rejection of the cost with the following options:
Manager cover the cost of the visa or
Manager decides or “Charge to the Candidate”. Then an will be sent to the you for approval.
If no one is willing to cover the cost, then that will terminate the process and sourcing will restart
You will receive a notification requesting their approval
If You reject, you will need to notify the Manager & the Employee
If You approve, a notification will be sent to HRS to initiate the case with Fragomen. If EE to pay, you will need to organize the repayment agreement
HRS will send the Manager a visa initiation form to complete The Manager will need to complete the initiation form and it to Fragomen
Fragomen will receive initiation form and send the employee an to complete documentation
Employee completes documentation and submits by
Fragomen prepares the case and sends the Certificate of Sponsorship request to the HRG
HRG reviews to confirm it is correct and confirms approval to Fragomen
Fragomen files the case or sends application package to EE
EE sends copy of the work permit to Fragomen . Fragomen updates HRS
EE also provides original right to work documents to Manager who copy them and send to HRS
12. HRS updates Visa record in PeS and stores new right to work documents