1. EFFECTIVE TIME MANAGEMENT
TRAINING WORKSHOP

2. Renew yourself regularly

3. Objective of the Training
Prioritize Effectively with Multitasks
Manage and Control Crises
Values Clarification with Superiors and Subordinates
Increase Productivity
Reduce your Stress Levels
Balance Work and Personal Priorities

4. Prioritize, and do the most important things first.

5. Define your mission and goals in life.

6. “Change is Universal… Change is Permanent…. Be ever willing to Change…
“Change is Universal… Change is Permanent…. Be ever willing to Change….. For, change alone leads you to success and happiness!!!”

7. Pareto’s Principle (80/20 Rule)
80% of Work gives 20% Results & 20% of Work gives 80% Results
One Rs.500/- v/s Hundred Rs.5/-
Effective v/s Efficient
Smart work v/s Hard work

8. I II III IV Stephen Covey’s Time Management Matrix Urgent Not Urgent
. Crisis
. Pressing problems
. Deadline-driven projects, meetings, preparations
. Preparation
. Prevention
. Values clarification
. Planning
. Relationship building
. True re-creation
. Empowerment
Important
III IV
. Interruptions, some
phone calls
. Some mail, some reports
. Some meetings
. Many proximate,
pressing matters
. Many popular activities
. Trivia, busywork
. Some phone calls
. Time wasters
. “Escape” activities
. Irrelevant mail
. Excessive TV
Not Important

9. Quadrant I
Represents things that are both “urgent” and “important” – we need to spend time here
This is where we manage, we produce, where we bring our experience and judgment to bear in responding to many needs and challenges.
Many important activities become urgent through procrastination, or because we don’t do enough prevention and planning

10. Quadrant II
Includes activities that are “important, but not urgent”- Quadrant of Quality
Here’s where we do our long-range planning, anticipate and prevent problems, empower others, broaden our minds and increase our skills
Ignoring this Quadrant feeds and enlarges Quadrant I, creating stress, burnout, and deeper crises for the person consumed by it
Investing in this Quadrant shrinks Quadrant I

11. Quadrant III
Includes things that are “urgent, but not important” - Quadrant of Deception.
The noise of urgency creates the illusion of importance.
Actual activities, if they’re important at all, are important to someone else.
Many phone calls, meetings and drop-in visitors fall into this category

12. Quadrant IV
Reserved for activities that are “not urgent, not important”- Quadrant of Waste
We often “escape” to Quadrant IV for survival
Reading addictive novels, watching mindless television shows, or gossiping at office would qualify as Quadrant IV time-wasters

13. Is it bad to be in Quadrant I?
Are you in Quadrant I because of the urgency or the importance?
If urgency dominates, when importance fades, you’ll slip into Quadrant III.
But if you’re in Quadrant I because of importance, when urgency fades you’ll move to Quadrant II.

14. What is the problem with urgency?
Urgency itself is not the problem…
When urgency is the dominant factor in our lives, importance isn’t
What we regard as “first things” are urgent things

15. Where do I get time to spend in Quadrant II?
From Quadrant III
Time spent in Quadrant I is both urgent and important- we already know we need to be there
We know we shouldn’t be there in Quadrant IV
But Quadrant III can fool us

16. MINOR TIME WASTERS Interruptions we face during the day
Being a slave on the telephone
Unexpected/Unwanted visitors
Needless reports/Junk mail
Meetings without agenda

17. MAJOR TIME WASTERS Procrastination Afraid to Delegate
Not Wanting to Say "NO"
Low Self-Esteem
Problems With Objectives/Priorities

18. WHAT CAN STOP YOU? Negative Thoughts Negative People Low Self-Esteem
Fear of Failure
Fear of Rejection / Criticism

19. ACTION PLAN Enter the RISK ZONE Communicate & Clarify Values
Analyse your use of TIME - "80/20“
Do not “REACT” to Urgency
Deal with One Paper only Once

20. ACTION PLAN
Allocate time according to Priorities (Quiet Hour, Session I,II,III,IV)
"TO DO LIST“ (Top 3 Priorities today)
Have a Follow through
Learn to say two letter word - "NO"
Visualization and Auto-Suggestion
Delegate low Priority Item

21. "SMART" GOALS
S - Specific & Self
M - Measurable
A - Achievable & Positive
R - Realistic & Rewarding
T - Time Bound

22. PANCH AMRUT Step 1 – Define your Role Step 2 – Set your Monthly Goal
Step 3 – Schedule your Weekly Time
Step 4 – Adopt it Daily - 80/20
Step 5 – Act on it, Now!

23. Shabbar Suterwala – Director Leaders Workshop
Designed & Created by
Shabbar Suterwala – Director Leaders Workshop
Corporate Soft Skills Trainer – NLP Practitioner
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