1. Washington State University!
4/16/2018
Introduce self, have attendees introduce themselves.
In front of you, please note the handout that contains relevant information including telephone numbers, websites, and addresses for the various departments and offices that we discuss, as well as a copy of the presentation if you wish to take notes.
Welcome to
Washington State University!
Revised June 2017

2. Administrative Professional
Congratulations!
Faculty
Administrative Professional
Civil Service
I would like to first say Congratulations on your appointment, and on behalf of Human Resource Services I welcome you to Washington State University.

3. Training & Development
History
WSU Employment
Training & Development
Policies & Resources
This orientation has been broken into three parts. Over the next hour or so, we will cover information to familiarize you with WSU as well as ease your transition as a new employee.
Please feel free to stop me at any time if you have any questions or follow-up to the information we are presenting today. For those who are joining us by videoconference, please be aware that it is difficult for me to see you so if you have questions, please just start talking.
This section is due to end around 10 am, at which time you will be able to take a 15 minute break.

4. Retirement Plan Information
Medical Benefits
Retirement Plan Information
Faculty &
Administrative Professionals
Civil Service
When you return, you will be greeted by a member of our Employee Benefits section. This person will address medical and dental coverage options, as well as other related aspects of your benefits package. You will need the benefits packet you received in the mail at this time. However, if you did not yet receive this packet or If you have received this packet or perhaps forgot to bring it with you today, one will be provided.
This portion of the program concludes at 12:30.
Orientation continues this afternoon with information regarding your retirement plan options. Give room locations and let Pullman participants know that Butch holding the “New Employee Orientation” sign will be set out front. Since different options exist for different employee types, two separate sessions are planned:
1:30-2:30: Faculty and Administrative Professional employees
3:00-4:00: Civil Service employees
Even if you have not pre-registered for the appropriate session, please try to attend. It is critical that you receive this information and make your personal choices early in your career:
Medical, Dental, Long Term Disability Insurance: 31 days for all employees
Retirement: 30 days for AP and Faculty
Retirement: 90 days for Civil Service and Eligible Hourly

5. A Brief Overview of History
4/16/2018
A Brief Overview of History
1862: The Morrill Act
1890: WAC
1892: Doors open to 59!
There is no better way to start off, then gaining an understanding of the history and background that has molded this institution into what it has become today.
The Morrill Act of 1862 was enacted by Justin Morrill, who is considered to be the “Father of Agricultural Colleges”. The act granted every state in the union 30,000 acres of federal land for every member of its congressional delegation and funds to create colleges. These “land-grant” institutions were to emphasize teaching and research in agriculture, mechanical arts, military sciences, and the “classics.” They also had to be open and accessible to Americans from all walks of life.
Because of this act, on March 28, 1890, Washington state legislature chose this institution to be THE state land grant institution for Washington State. We were originally called “Washington State Agricultural College and School of Science”, or WAC
The college officially opened its doors to receive 59 students two years later January 13, 1892.
in 1905, 15 years after WAC was founded, the institution changed it’s name to Washington State College due to the growing student body and increase in academic courses offered.

6. 4/16/2018
1897 marked our first graduating class, pictured here, with seven graduates (the rest pictured are staff and faculty.

7. Before there was Crimson & Gray…
Mascots and Colors, oh my!
Before there was Crimson & Gray…
Before Butch, came?..
WSU
There have been many changes to the institution since opening it’s doors. And here are just a few changes that have paved the way to what we are today.
Great slide to have people guess- ex: Does anyone know what the original school colors were?
Believe it or not, the colors were not always Crimson and Gray. Until 1916, inspired by the Palouse sunsets, Pink & Blue were the schools first colors.
In 1919 after defeating the Golden Bears, an Oakland cartoonist portrayed the football team as “fierce Northwestern Cougars” The idea caught on and the cougar was officially adopted as the college mascot, permanently replacing the previous mascots which include a Bear Cub named “Toodles” and a Terrier named “Squirt”
Although today a student wears a Cougar costume to portray “Butch”, between 1927 and 1978 “Butch” was live cougar housed at the institution. (Butch was the nickname of Herbert Meeker, a football player at the time)
The biggest change of all came in 1959 when the college doubled it’s student body and officially become Washington State University.

8. About WSU: Current Profile
With over 60 locations statewide and a Global campus, we strive to reach every corner! We are one university, one Cougar Nation!
WSU has come a long way over the years, with over 60 state locations in every county of Washington.
If there are multiple locations joining by videoconference, this point out- “look how many colleagues we have joining us from all over the state”
Besides the thriving Pullman campus, WSU has established Regional Campuses in Tri-Cities & Vancouver, as well as a co-located campus in Spokane
The university now has
Over 30,000 students statewide
Over 2,600 faculty
Over 4,200 employees
In addition to the 12 colleges and the Graduate School, the Global Campus provides online learning so anyone anywhere in the world can earn a WSU degree.

9. Office of the President - French Admin, Room 422
About WSU: Leadership
Kirk Schulz
11th President
WSU Strategic Plan
Core Values and broad mission of Washington State University
WSU has had a total of 11 Presidents since opening it’s doors in 1890.
Dr. Schulz became the 11th president in June, 2016.
Each president in our history has left something of a legacy. You can read more about each of our presidents at the website listed.
Office of the President - French Admin, Room 422
strategicplan.wsu.edu

10. Office of the President - French Admin, Room 422
About WSU: Leadership
Kirk Schulz
11th President
Drive-to-25
“Washington State University will be recognized as one of the nation’s top 25 public research universities, preeminent in research and discovery, teaching, and engagement by 2030.”
WSU has had a total of 11 Presidents since opening it’s doors in 1890.
Dr. Schulz became the 11th president in June, His big initiative is the “Drive to 25”: Washington State University will be recognized as one of the nation’s top 25 public research universities, preeminent in research and discovery, teaching and engagement by 2030.
If you would like to learn more about the WSU Strategic Plan or the Drive-to-25, please visit the websites listed on your resource guide.
Each president in our history has left something of a legacy. You can read more about each of our presidents at the website listed.
Watch video
Office of the President - French Admin, Room 422
strategicplan.wsu.edu

11. Employee Training & Development
About WSU
WSU Employment
Employee Training & Development
Employee Policies & Resources
If you have any questions, please feel free to ask. Please be aware that because there are many special circumstances, I may not be able to give a definitive answer now, but I can help find who would know or be able to find the answer and it to you after this session.

12. Parking Services in Pullman corner of Cougar Way and D Street
4/16/2018
WSU Employment:
Parking and Transportation
Parking permits may be required, depending on your campus
Annual and daily permits available
Payroll deduction available
Observe zone and game day signs
May not go into too much detail since this does not apply to non-Pullman people. Invite questions during the break or let them know that they can visit parking services. Do let them know that everyone needs to be aware of where they are parking and if they have the correct permit.
Information:
Pullman-based employees parking on campus during regular business hours will require a parking permit.
There are various annual permit options available as well as other permit options for those who maybe driving to work occasionally. Permits can be purchased at the time they are issued, however payroll deduction is also available to meet your needs.
When it comes to parking on campus, there are a few things to keep in mind.
Permits will not work in metered spaces.
If you are performing work related errands on-campus, your department should provide a service permit, a parking meter key, or other departmental permits available for you to use.
Be sure to pay attention to the Zone signs as well as when signs are posted in your lot, such as game days.
After 5pm most Green/Yellow/Red & Blue zones are available to park w/o a permit. 
And Certain lots are closed at various times for maintenance or gamedays.
The parking and transportation office can assist you on determining which zone and permit option will work best, as well as address any of your transportation questions.
Parking Services in Pullman
corner of Cougar Way and D Street
transportation.wsu.edu

13. Human Resource Services - Room 139, French Admin Bldg
4/16/2018
WSU Employment:
Employee Types and Handbooks
Faculty (FAC)
Faculty Manual
Administrative Professional (AP)
AP Manual
Civil Service (CS)
WAC 357
Bargaining Unit (BU)
Appropriate CBA
There are a number of different types of employees here at WSU. Of the many employee types at WSU, the three primary types are listed here. These are Civil Service, Bargaining Unit Covered, Administrative Professional (sometimes referred to as Exempt), and Faculty.
CS and BU position are classified in accordance with Washington Department of Enterprise Services classification specifications; ultimately this means that they are classifications which can be found throughout the state of Washington within other state and higher ed institutions. CS positions follow the rules set forth in WAC 357
BU – These positions are typically CS classifications, however they are covered by terms and conditions of Collective Bargaining Agreements
CS and BU must complete the probationary period prior to becoming permanent (for most, this is 6 months)
AP – Classified in accordance with WSU classification benchmarks and meet the AP exemptions set by Washington DOP – generally these positions perform administrative, managerial, professional, research, public service, extension, or a combo of these responsibilities. These positions follow the AP manual. Often you will here the term “Exempt” in association with this classification type. This is a reference to the fact that AP employees are technically exempt from the Civil Service rules, although a great many of these rules and conditions apply to the AP classification nonetheless.
FAC – Classified in accordance with the Faculty Manual and Provost’s Office – generally perform academic, extension, library, research, and student affairs duties as determined by faculty manual.
Open the web site and show where these handbooks are located. Also, open the WA.gov site and select a WAC example.
Human Resource Services - Room 139, French Admin Bldg
hrs.wsu.edu

14. 4/16/2018
WSU Employment: WSU ID
Provided to all employees, student, and WSU affiliates
Automatically generated
Required to obtain a Cougar Card and a Network ID
Every employee has a WSU ID which is auto generated during the new hire paperwork process. The WSU ID allows you to obtain your Network ID and Cougar Card.
The individual responsible for payroll/personnel in your department will be able to provide this number to you once your appointment has been entered into the system.
If you were a student or affiliated with the university in any way, most likely you have a WSU ID already established.

15. CougarCard Center - Compton Union Building,
4/16/2018
WSU Employment: Cougar Card
WSU Employment: Cougar Card
General University Identification
Access to campus facilities
Free Pullman /Spokane Transit
Access to University Libraries
Cougar CASH: up to 10% discount
Discount at the Bookie
CougarCard Maxx
The Cougar Card is your official University ID and be used for multiple purposes, including:
Gaining Access to selected campus offices and buildings throughout the day and after hours as determined by your departments
Riding for free on the Pullman Transit or Spokane Transit just by showing your CC,
Use can also your CC to check out books at any of the University libraries
You may use it as a purchasing card at the Campus Espresso carts or campus markets for a 10%.
To put money on your card just sign-up for regular paycheck deductions or deposit funds online using a debit card or credit card.
Faculty and staff receive a discount on non-textbook items at the Bookie and Bookie Too just by showing their CC
You may upgrade your CougarCard to a CougarCard MAXX. This essentially turns your CougarCard into a debit card, and you can use your CougarCard MAXX for debit card purchases and in ATMs anywhere VISA debit cards are accepted. CougarCard MAXX is done through US Bank
Those who work in Pullman can go to the Compton Union Building ground floor. Those who are not in Pullman should ask their supervisor if they do not have a card yet.
If someone is a student and then becomes an employee, still get a new CougarCard that says “staff” or Faculty
CougarCard Center - Compton Union Building,
cougarcard.wsu.edu

16. WSU Employment: Network ID WSU Employment: Network ID
4/16/2018
WSU Employment: Network ID
WSU Employment: Network ID
Access to WSU network and computing services, including:
Online earnings statements (my.wsu)
Online training system
Your Network ID (or NID) is your point of access to WSU’s computing and network services. With this you are able to view your earnings statement and benefits information at myWSU, access WSU administrative systems, establish your account and access the WSU Online Training System.
Does anyone not have their Network ID?
You can create your NID online at or get in contact with your area IT individual.
If creating your NID you will need to have your WSU ID#.
NOTE: your NID will be the first part of your address.
Emphasize the confidentiality of the NID/Password! Provide examples and a reference to the Executive Policy. Also mention security and phishing s- send suspicious s to
Each individual is responsible for any and all use of the WSU network or network services obtained under his/her Network ID.
Network ID passwords must not be shared or transferred to others. Point out that later, you will show them myWSU, and if someone has their NID/Password, they will also have access to earning statements including address and SSN
Information Technology Services– Info Tech Bldg., Room 2088 wsu.edu/nid

17. 4/16/2018
Questions ?

18. WSU Employment: Payroll
Semi-Monthly Lagged Payroll Leave Period
Work done on 1st – 15th
Paid on 25th of the current month
Work done on 16th – end of month
Paid on 10th of the following month
One of the first things an employee asks when beginning a new job is “When do I get paid?”
At WSU, we are on a SEMI-monthly lagged payroll leave period.
What this means is that you are paid twice per month. On the 10th and the 25th .
Work performed from the 1st through the 15th of the month will be paid on the 25th.
Work performed from the 16th through the end of the month will be paid on the 10th of the following month.
Exceptions- if 10th or 25th is a holiday or weekend
If asked- cyclic (9 month) employees can’t spread their paychecks over 12 months- however, they can work with their bank or payroll help them work with one of the credit unions
Payroll Services Office - French Admin, Room 236
payroll.wsu.edu

19. Payroll Services Office - French Admin, Room 236
WSU Employment: Payroll
Pay Schedule
Direct Deposit
Self-Guided Orientation
W-4 Employee Withholding
Earnings Statements
Go to Payroll website, but not WebPBS. Go to myWSU. Describe A-Z and Policies links.
In a moment we will go to the Payroll website to show you some of the available tools and resources, including these items:
Show them the payroll calendar, show that if the 10th or 25th is a weekend or holiday, get paid closest business day
You may choose to have your paycheck mailed to your home, however, for a quicker turnaround time Payroll recommends that employees sign-up for direct deposit. If you haven’t already done so, you may download a direct deposit form from the Payroll Services website, which we will access shortly. Payroll in Pullman takes care of whole state
Instructions for completing your Employee Withholding Allowance Certificate” is available at this site, as well as a calculator to help you determine the appropriate amount.
WSU uses a paperless system to view earning statements, so it is important to note that if you sign-up for direct deposit, you will not receive a paper paycheck stub.
Additional payroll orientation videos are available at the site as well, providing far more information that we will have time for today. Please watch a couple- they refer to Zzusis, which is now myWSU- same page, different name
Currently you may access payroll information through your myWSU staff account, or through WebPBS on the payroll site. Lets take a look at the Payroll website and how to access relevant Payroll information.
myWSU
Earning statements
Benefits summary
Retirement retirement plan contributions.
Payroll Services Office - French Admin, Room 236
payroll.wsu.edu

20. Payroll Services Office - French Admin, Room 236
WSU Employment: Payroll
Paycheck questions or concerns:
Contact your immediate supervisor or Payroll Services
More often than not you will have no problems when it comes to payroll, however if you do ever have an question or concern contact your supervisor or payroll services to resolve the discrepancy
FYI-
Some of the most common errors or problems might include:
(1) Receiving no payment -
(2) Overpayment of funds
If you are overpaid, contact Payroll immediately because Washington State Ethics Laws prohibit state employee from keeping overpaid funds.
(3) Underpayment:
Keep in mind that retroactive premiums will be withheld from your first paycheck after you sign-up for Benefits. As such, it is important that you sign-up for benefits as soon as possible to reduce this retroactive payment.
Payroll Services Office - French Admin, Room 236
payroll.wsu.edu

21. 4/16/2018
Questions ?

22. Leave Types WSU Employment: Leave Information Annual Leave Sick Leave
4/16/2018
WSU Employment: Leave Information
Leave Types
Annual Leave
Sick Leave
Personal Holiday
December Holiday Reduced Operations

23. Annual Leave WSU Employment: Leave Information
4/16/2018
WSU Employment: Leave Information
Annual Leave
Civil Service and Bargaining Unit
There are multiple leave options available to WSU faculty and Staff. Please note that for all employees, paid leave cannot be used prior to earning it.
Annual Leave accruals vary depending on employee type.
A maximum of 240 hours can be accrued at the time of the employees anniversary date (the 240 maximum can be temporarily exceeded).
Similarly to CS, Fulltime BU employees earn 8hrs/month and progressively increase based on the collective bargaining agreement.
Fulltime AP employees and Faculty on annual appointment each earn hrs/month and can earn a maximum of 352 hours. Once AP employees reach this maximum they need to “use it or loose it” each month (the 352 maximum can never be exceeded).

24. Annual Leave Administrative Professional 14.67 hours per month
Faculty on annual (12 month) appointment hours per month

25. Sick Leave WSU Employment: Leave Information
4/16/2018
WSU Employment: Leave Information
Sick Leave
Full Time employees earn 8 hours per month
Part Time employees (50% or greater) earn prorated amount
No maximum
Sick leave is accrued the same for each employee type. The difference is that
Full time employee earn 8 hours of sick leave per month
Part time employee earn a prorated amount based on their FTE
Sick leave accruals have no maximum
You don’t have to be sick to use your sick leave- you can also use sick leave for doctors appointments, sick child, etc.
FYI- Do not say
Upon retirement:
Your annual leave balance is your asset
Provisions exist whereby you can receive 25% of your sick leave balance through VEBA (Voluntary Employee’s Benefit Association)

26. Human Resource Services - Room 139, French Admin Bldg
4/16/2018
WSU Employment: Leave Information
Holiday Pay
10 holidays per year
Pay Status- (anything other than LWOP)
Civil Service: full work shift prior to holiday
AP/FAC: any part of prior work day
BU: check Collective Bargaining Agreement (CBA)
Holiday Pay: (LWOP =Leave Without Pay)
WSU observes 10 holidays
CS employees must be in Pay status for the entire work shift prior to holiday pay
And BU employees are advised to check their Collective Bargaining Agreement for details
Faculty and AP employees must be in pay status for a portion of the work day prior to the holiday
Open the web site to show holiday calendar.
Human Resource Services - Room 139, French Admin Bldg
hrs.wsu.edu

27. Personal Holiday WSU Employment: Leave Information
4/16/2018
WSU Employment: Leave Information
Personal Holiday
FAC (on 12 month appointment): immediately available (Jul 1 – Jun 30)
AP: immediately available (Jul 1 – Jun 30)
CS: immediately available (Jan 1 – Dec 31)
BU: some after 4 months (Jan 1 – Dec 31)
In addition to the 10 Holidays, full time employees receive 1 personal holiday per year (part time employees are prorated). Must use the entire personal holiday at once- can not be used in portions
FAC, AP – the personal holiday is immediately available and must be used by the end of the fiscal year
CS – also immediately available and must be used by the end of the calendar year
BU – must be continuously employed for at least 4 months and used by the end of the calendar year, but always check the contract

28. Plan ahead and work with your supervisor.
4/16/2018
WSU Employment: Leave Information
December Holiday
Reduced Operations
WSU will close all non-essential business operations and associated buildings at all locations during the period covering the December Holiday Reduced Operations.
Read FAQs and look at website before NEO
Beginning in 2011, WSU has closed all non-essential business operations and associated buildings during the last week of December. This measure was actually suggested by employees in response to University official’s request for possible cost-saving ideas.
Open web site to show schedule.
As new employees (especially if hired later in the year), it is critical to understand and prepare for the December closure. If your position is not determined to be an essential business function, it is recommended you discuss the situation with your supervisor and possibly work overtime to prepare, save your Personal Holiday, etc.
Please understand that all standard leave usage provisions apply during this time just as they do throughout the year. There are no special exceptions (for example, an employee may not use sick leave inappropriately to cover portions of the December closure days).
Plan ahead and work with your supervisor.
hrs.wsu.edu

29. WSU Employment: Overtime Provisions
4/16/2018
WSU Employment: Overtime Provisions
Fair Labor Standards Act (FLSA)
HRS reviews job duties to determine FLSA status
Overtime Eligible Employees:
Eligible for overtime compensation if work an excess of 40 hours in a work week
Meals: 30 min unpaid after no more than 5 hrs
Rest Breaks: 15 min paid for every 4 hrs
Time Report
Overtime Exempt Employees:
Exempt from overtime
Leave Report
The Fair Labor Standards Act sets and regulates minimum wage, overtime pay, equal pay, record keeping, and child labor standards for covered employees. HRS determines overtime eligibility for positions based on these federal standards.
OVERTIME ELIGIBLE
EE’s considered OVERTIME ELIGIBLE are covered under the FLSA (Fair Labor Standards Act) and are eligible for overtime compensation if they work more than 40hrs/work week
Additionally, overtime eligible employees may request to take compensatory time (time off w/ pay) at the overtime rate (time and a half) to substitute for paid overtime. This request can be made to the employee’s supervisor.
Fulltime EE’s are entitled to a Minimum of a 30min unpaid meal period, no more than 5hours after the beginning of the shift. Employees may request to Waive meal period, this form must be submitted and approved by the department manager or director.
Eligible employees receive a 15min paid rest period for every four (4) hours worked. Individuals may choose to take this rest period on an intermittent basis, however rest periods cannot be waived, or combined.
Overtime eligible employees are required to fill out and submit a time report in which they track the time they worked each month
Open time report, show them “balances box” and explain importance of filling out balances box correctly
OVERTIME EXEMPT
Employee considered OVERTIME EXEMPT are those who have been designated by HRS as “overtime-exempt”.
Overtime exempt employees are required to fill out and submit leave reports in which they track any leave they took each month. There is a similar “balances box” in the leave report.
If you have questions regarding whether you are overtime eligible or exempt please follow up with your supervisor or area payroll individual.

30. About WSU
WSU Employment
Employee Training & Development
Employee Policies & Resources

31. Human Resource Services - French Admin, Room 139
4/16/2018
Employee Training and Development
Instructor Led Training (hundreds of sessions each year)
Online Training (over 3,000 courses and 25,000 books)
Tuition Fee Waiver
Fall/Spring: up to 6 credit hours Summer: up to 4 credit hours
BPPM Most departments provide different sorts of trainings specific to their functions and requirements. Human Resource Services represents the “central” training system for the University, however, and most departments work through us for coordination and record-keeping purposes.
Through the WSU Online Training System, you can choose from hundreds of live, instructor led seminars and workshops each years. Additionally, thousands of online courses and books are available.
Open the training website and demonstrate how to enroll in a state ethics law session. Navigate to the home page and comment on the typical login url at the HRS training homepage.
Tuition Fee Waiver: BPPM 60.70
Non-degree seeking- $25
Degree-seeking-$50
After full academic year, pay fee
Contact: Karen Brimhall
Eligible Employees
Permanent Civil Service employee holding half time or greater appointment
Civil Service employee on trial service meeting above criteria
Faculty or Administrative Professional employee holding half time or greater appointment
Employees covered by collective bargaining unit agreements are eligible on same basis as Civil Service employees unless otherwise defined in the terms of the bargaining unit contract
Number of Hours
Fall/spring – up to 6 credit hours
Summer – up to 4 credit hours
Human Resource Services - French Admin, Room 139
hrs.wsu.edu

32. Human Resource Services - French Admin, Room 139
4/16/2018
Employee Training and Development
Directed Training
Discrimination, Sexual Harassment and Sexual Misconduct Prevention
Safety
Customer Service
Procurement and Contract Training
State Ethics
WSU has two types of work-related training: directed and elective.
Directed training is that training that is directed by your supervisor, department, or the University. The amount of “directed” training is determined by your supervisor. For example, all Washington State University employees, are required to complete Discrimination, Sexual Harassment and Sexual Misconduct training within six months of your employment start date.
Open HRS Training homepage and navigate to DSHP page. Demonstrate the link to the online DSHP course.
Additional training required of some employees is in the area of contracts and purchasing. For employees whose duties include working with contracts or purchases of any type; there are state required training classes that must be taken, a delegation of authority from the University President required to sign contracts, and policies and procedures that must be followed.  If your new position includes such duties, please talk with your supervisor about these requirements. The contact information for WSU Purchasing Services and the WSU Contracts Office is included in your resource guide and they can also assist you with any questions regarding delegation of authority, contracts, or procurement. 
A variety of safety training may be required depending upon your position as well. Most of this is conducted through the Environmental Health and Safety Department.
Other training may be required. Be sure to check with your supervisor about any training requirements that may be expected of you.
Elective training, is training that you elect or personally identify to attend. The amount of “elective” training is mandated by BPPM 60.72:
An eligible full-time employee is allowed 96 hours per fiscal year.
An eligible part-time employees hours are based on FTE.
Both directed and elective training are subject to release time, in which employees are paid to attend trainings. Supervisory approval is required before employees may attend training. Also, for more than 20 hours of release time, the supervisory may ask the employee to submit a training plan outlining his or her development goals.
Note: new employee accounts are typically uploaded each Friday. Depending on your start date, you may need to wait a week or so for access. Also, certain computer configurations are necessary. Contact us if you experience difficulties.
Human Resource Services - French Admin, Room 139
hrs.wsu.edu

33. Human Resource Services - French Admin, Room 139
4/16/2018
Employee Training and Development
Elective Training
Release Time
WSU Announcements
Elective training is training that you elect or personally identify to attend. The amount of “elective” training is mandated by BPPM 60.72:
An eligible full-time employee is allowed 96 hours per fiscal year.
An eligible part-time employees hours are based on FTE.
Both directed and elective training are subject to release time, in which employees are paid to attend trainings. Supervisory approval is required before employees may attend training. Also, for more than 20 hours of release time, the supervisory may ask the employee to submit a training plan outlining his or her development goals.
Go to WSU Announcements and find training that we have advertised-
Point out “Videoconferenced” or “Pullman Only”
Please sign up for waitlist (if you are not in Pullman, contact us directly and we can add you to the roster)
Go to Training Overview page to show “Videoconferenced Training Opportunities” to request videoconferencing
Note: new employee accounts are typically uploaded each Friday. Depending on your start date, you may need to wait a week or so for access. Also, certain computer configurations are necessary. Contact us if you experience difficulties.
If you have extra time, consider walking through the online training system, showing them how to find their learning transcript
Human Resource Services - French Admin, Room 139
hrs.wsu.edu

34. About WSU
WSU Employment
Employee Training & Development
Employee Policies & Resources

35. Office of Procedures, Records, & Forms
4/16/2018
WSU Employee Policy Manuals
WSU Employee Policies
Business Policies and Procedures Manual
Educational Policies and Procedures Manual
Executive Policy Manual
Safety Policies and Procedures Manual
If you have not already done so, indicate the “Policies” link present in the footer of all WSU pages.
The Office of Procedures, Records And Forms is responsible for the policy and procedure manuals for WSU.
BPPM’s - Business Policies and Procedures Manual contains information regarding the day-to-day administrative functions of WSU, example; travel, purchasing, budget, personnel
SPPM’s - Safety Policies and Procedures Manual contains information regarding safety and health information, directives, policies and regulations including workplace safety, hazardous material safety, etc.
EPM’s - Executive Policy Manual contains Administrative, budget and finance, computing, and personnel policies approved by our executive officers.
Educational Policies and Procedures Manual
Office of Procedures, Records, & Forms
policies.wsu.edu

36. Office of Internal Audit - Info Tech Bldg., Rm 2127
4/16/2018
WSU Employee Policies:
State Ethics Law
Stewardship of state resources
Private Benefit or gain
Personal Liability – Penalties
De Minimis – Infrequent, occasional use
Prohibited Purposes
WSU State Ethics Training
Encourage all to attend training. The State Ethics law addresses allowable use of state resources, special privileges, outside compensation, conflicts of interest, honoraria, etc.
The Ethics act states that all state officers and employees have a duty to ensure the proper stewardship of state resources which includes anything provided to WSU employees to perform their jobs; Exp. Computers, equipment, facilities. Etc..
State resources may not be used for private benefit or gain. Which essentially means that you may not avoid a cost or expense by using WSU resources to benefit yourself or use a WSU resources to support an outside business or interest
Employees are personally liable for violating the ethics Act whether they know what is says or not!
Penalties may be assessed by more than one agency if you are found to be in violation of the State Ethics act which include WSU, Executive Ethics Board, & the State Auditor’s Office
The ethics act does provide an exception, knows as De Minimis, which is infrequent, occasional personal use resulting in little or no cost to WSU and does not disrupt WSU Employees or the operations.
Although the act does provide for an exception, there are some Prohibited Purposes which result in a violation regardless of the use:
Outside business/Private employment
Outside Organization/Group solicitation
Political Campaigning
Lobbying
Use of property away from WSU
There is a lot more to the Ethics act then what we just went over. As such, I would strongly encourage each of you to attend the WSU State Ethics Training that is offered
Office of Internal Audit - Info Tech Bldg., Rm 2127
internalaudit.wsu.edu

37. Office of Internal Audit - Info Tech Bldg., Rm 2127
WSU Employee Policies:
Whistleblower Act
Provides an avenue for state employees to report suspected improper governmental action
Makes retaliation against whistleblowers (and witnesses participating in an investigation) unlawful, and authorizes remedies for occurrence.
Reports issued at sao.wa.gov
Encourage all to attend training. The State Whistleblower Act offers protection to employees who, in good faith, report suspected improper governmental action.
University employees may file complaints to the State Auditor's Office in Olympia, or to the Office of Internal Audit on the Pullman campus. As with State Ethics Law, training is regularly offered on this topic and can be found in the online training calendar we examined earlier.
Fun example: If you see your supervisor take one of the vanpool vans, load up the children and go to Disneyland, you can report them for improper use of university property
Office of Internal Audit - Info Tech Bldg., Rm 2127
internalaudit.wsu.edu

38. Office of Public Records - Info Tech Bldg., 3033
WSU Employee Policies:
Public Records Act
We are each creating University Records in the daily course of doing our jobs
Documents
Physical
Electronic
Notes
Etc.
Encourage all to attend training. Be aware that as a university employee, you are creating university records that can be requested by a member of the public. Please be aware of what you are writing, ing, etc. Also, make sure you are keeping proper files and keeping files and records that may be requested organized in a way to make them easily findable and accessable.
These records may be requested by a member of the public.
Office of Public Records - Info Tech Bldg., 3033
public-records.wsu.edu

39. WSU Employee Resources: Safety
4/16/2018
WSU Employee Resources: Safety
Safe Environment Resources
WSU Police
my.wsu.edu
WSU Alert
Update emergency contacts
Environmental Health and Safety
Department specific information
Tobacco-free campus in Pullman, Spokane, Tri-Cities & Vancouver
Safe Environment Resources link can be found at the bottom of every HRS Page. WSU Safety – download a copy of the safety guide which can be found at the Campus Police website. Please note that if you are calling 911 from your office it will take 7 seconds for the call to go through.
WSU Alert – visit the webpage for emergency info; two notification systems in place
WSU Outdoor Warning System: installed in the fall of 2007 – it consists of sirens and PA units that will provide info during an emergency situation.
Emergency Notification System: voice, text, and s sent directly to your home phone, cell phone, home etc. to provide warnings in the case of emergency.
Update your personal emergency contact information and sign up for the Emergency Notification System on the myWSU portal
Specialized training courses available upon request delivered by EH&S staff directly at your workplace. Visit the EH&S website to view available courses.
Your supervisor/manager is responsible to providing job specific safety information and training to you.
Tobacco-free campus in Pullman, Spokane & Vancouver
Smoking and nicotine use will no longer be permitted within the perimeter of Washington State University’s Pullman campus.

40. Employee Assistance Program
4/16/2018
WSU Employee Resources:
Employee Assistance Program
The EAP provides confidential assistance in identifying, managing and resolving personal and work-related problems that may affect job performance or quality of life issues:
Anger management
Anxiety
Conflicts at work
Depression
Domestic violence
Emotional and/or psychological issues
Financial
Grief and loss
Job performance
Parenting issues
Relationship and family concerns
Stress
Substance abuse
The Employee Assistance Program is a free and confidential service available to WSU employees. Release time may be used to seek professional help in identifying, managing and resolving personal and work-related problems such as those listed here.
Employee Assistance Program
dop.wa.gov/eap

41. Employee Assistance Program
4/16/2018
WSU Employee Resources:
Employee Assistance Program
The EAP provides confidential assistance in identifying, managing and resolving personal and work-related problems that may affect job performance or quality of life issues:
Up to three free visits per issue followed by community referrals
Appointments are considered to be time worked
Supervisory approval for appointment times is required
Actual visits are confidential
Employees are allowed up to three free visits. If long-term counseling is required, you will be referred to an external provider.
Appointments are considered time worked and, as mentioned earlier, release time is available.
While supervisory approval of release time is required for the actual appointment times, the visits themselves are confidential.
Employee Assistance Program
dop.wa.gov/eap

42. Faculty & Administrative Professionals employees
4/16/2018
New Employee
Retirement Orientation
1:30 – 2:30pm
Faculty & Administrative Professionals employees
3-4pm
Civil Service employees

43. 4/16/2018
In closing, we return to the beautiful pink and blue of the Pullman sunsets. Thank you again for joining WSU.
Take 15 minutes and return here for the benefits portion of this morning’s orientation.