1. Consolidating and Cascading the University Strategy
April 2012

2. CURRENT AND NEXT PHASE IN THE PLANNING AND BUDGET CYCLE
March May: Consolidating and cascading
Implementing the MPLC work
June – August: Looking back, looking forward
Addressing the gaps in the MPLC document and refocusing the strategy

3. CONSOLIDATING AND CASCADING ENGAGE THE IMPERATIVES IN THE EXTERNAL OPERATING ENVIRONMENT
Objective
Targets
Performance indicators
Responsibility
Time Frames
Seize opportunities in the DoHET planning and funding arrangements
A position outlining Universities preferences, priorities and goals.
A strategy for achieving the goals
Position is endorsed by Senate
ED Institutional Planning
Seize opportunities in the DST planning and funding arrangements
 DVC Academic, ED Research Management, ED TTI
Seize opportunities in the agendas of other government departments and in the local industrial region

4. CONSOLIDATING AND CASCADING STRENGTHEN THE ACADEMIC NICHE OF THE UNIVERSITY
Objective
Targets
Performance indicators
Responsibility
Time Frames
Establish a niche within a differentiated post school education system
A formal University position
Approval by Senate and Council
ED Institutional Planning
Establish a niche within the national system of innovation
University position or priorities
DVC Academic, ED Research Management
Consolidate the purpose as a University of Technology
A policy for:
Well-functioning academic units
Institutional priority research themes for national and international competitiveness; and
Internationalisation
Approval by Senate

5. THE SCORECARD APPROACH Strategic Theme
OBJECTIVE DESCRIPTION
METRIC
TARGET VAUE
RESPONSIBILITY
TIMEFRAMES
Well-functioning academic units: How will this theme contribute towards establishing well-functioning academic units?
Financial: What financial benefits do we wish to achieve from this theme?
Customer/stakeholder: What should our customers/stakeholders experience from this theme?
Process/Technology: What internal process and/or technology changes are needed to support this theme?
Staff: How must we develop our people to support this theme?

6. THE SCORECARD APPROACH Notes
Metrics should be measurable
Targets and timeframes should be realistic
Identify not only responsibilities but also critical success factors or risks
Try to work within the available resources

7. CONSOLIDATING AND CASCADING Scorecard Objectives at Institutional Level
THEME: Create an enabling environment for effective strategic management (SO1)
OBJECTIVE DESCRIPTION
METRIC
TARGET VAUE
RESPONSIBILITY
TIMEFRAMES
Well-functioning academic units: How will this theme contribute towards establishing well-functioning academic units?
Business plans for Faculties and Support Departments
Business Plan
VC, Deans, EDs
Review of Faculty structure (devolution of power)
New policy implemented
Approval by `Senate
Registrar
Financial: What financial benefits do we wish to achieve from this theme?
A robust planning and budgeting process
Process implemented
Approval by the Budget Committee
ED Finance ED Institutional Planning
Customer/stakeholder: What should our customers/stakeholders experience from this theme?
Improved service or responsiveness
Opinion survey
Above 60% satisfaction level
Process/Technology: What internal process and/or technology changes are needed to support this theme?
Corporate strategy implemented throughout the institution
Strategy implemented
DVC Governance and Operations
Electronic implementation of performance appraisal system
System implemented
ED IT
Staff: How must we develop our people to support this theme?
Visible leadership ?
Performance management for all staff
Implementation of a system HR
Staff and student satisfaction
Climate survey

8. CONSOLIDATING AND CASCADING Scorecard Objectives at Institutional Level
THEME: Build a PQM and institutional curriculum of excellence (SO2)
OBJECTIVE DESCRIPTION
METRIC
TARGET VALUE
RESPONSIBILITY
TIMEFRAMES
Well-functioning academic units: How will this theme contribute towards establishing well-functioning academic units?
Ensure relevance and acceptability of existing and new programs
Review
Report approved by Senate
DVC Academic
Introduction of a new PQM
Policy document
Approval by Senate
ED Institutional Planning Unit
Deans
Develop Focus Areas and Technology Orientation
Policy document approved by Senate
DVC Academic , ED Research Management
Develop new Integrated Curriculums for all programs
Policy guidelines and revised programs
Financial: What financial benefits do we wish to achieve from this theme?
Customer/stakeholder: What should our customers/stakeholders experience from this theme?
Positive feedback of employers, business and industry
Survey
Above 60% approval
Process/Technology: What internal process and/or technology changes are needed to support this theme?
Staff: How must we develop our people to support this theme?

9. CONSOLIDATING AND CASCADING Scorecard Objectives at Institutional Level
THEME: Achieve adequate funding Levels for the University and financial support for its students (SO3)
OBJECTIVE DESCRIPTION
METRIC
RESPONSIBILITY
TIMEFRAMES
Well-functioning academic units: How will this theme contribute towards establishing well-functioning academic units?
Optimal PQM and enrolment plan
Approval by Senate
Institutional Planning Unit
Financial: What financial benefits do we wish to achieve from this theme?
Customer/stakeholder: What should our customers/stakeholders experience from this theme?
Optimal financial support for needy students (NSFAS, etc.)
University policy
ED Finance
Support for students on academic merit (scholarships, etc.)
Process/Technology: What internal process and/or technology changes are needed to support this them
Staff: How must we develop our people to support this theme?

10. CONSOLIDATING AND CASCADING Scorecard Objectives at Institutional Level
THEME: Improve the corporate image of VUT (SO4)
OBJECTIVE DESCRIPTION
METRIC
TARGET VALUE
RESPONSIBILITY
TIMEFRAMES
Well-functioning academic units: How will this theme contribute towards establishing well-functioning academic units?
Improved enrolment pattern of high performing students
VUT profile on NBTs performance
Profile of scores above average
Attraction of highly qualified staff
% of staff with PhDs
30 %
Support from industry on WIL placement
Number of placements
Financial: What financial benefits do we wish to achieve from this theme?
Improved generosity giving to the university
Revenue
Customer/stakeholder: What should our customers/stakeholders experience from this theme?
Institutional information for marketing
Information document
Corporate Affairs
Business Plan for alumni
A business plan
Media and PR plan
A plan is implemented
First Alumni Forum
The event is held
Process/Technology: What internal process and/or technology changes are needed to support this them
A communication strategy
A strategy
Approved by EMC
Promote pride and cleanliness
Survey on satisfaction level (university community)
Above 60% satisfaction level
ED Operations and Logistics
Branding exercise
Feedback
Above 6)% satisfaction level
Staff: How must we develop our people to support this theme?

11. CONSOLIDATING AND CASCADING Scorecard Objectives at Institutional Level
THEME: Improve student access and success (SO5)
OBJECTIVE DESCRIPTION
METRIC
TARGET LEVELS
RESPONSIBILITY
TIMEFRAMES
Well-functioning academic units: How will this theme contribute towards establishing well-functioning academic units?
Improved student performance
Pass rate
Deans
Improve student employment rate
Student employment survey
60% of graduating cohort
Financial: What financial benefits do we wish to achieve from this theme?
More students on merit scholarships/bursaries
% of students
Customer/stakeholder: What should our customers/stakeholders experience from this theme?
Improved Orientation Program
Improvement plan and its implementation
Improved satisfaction levels
Satisfaction survey
Satisfaction above 60% level
Process/Technology: What internal process and/or technology changes are needed to support this them
Develop integrated marketing strategy
A strategy document
Registrar’s Office
Faculties
Corporate Affairs
Introduce student registration process
Process is in place
Develop Student Information and Communication system
System is in place
Introduce student profiling system
System is developed
ED Institutional Planning
Identification of Students and Programs at Risk
System developed
Regular reporting
Course Performance Report
Staff: How must we develop our people to support this theme?
Capacity development in the use of teaching technologies
Student evaluation

12. CONSOLIDATING AND CASCADING Scorecard Objectives at Institutional Level
THEME: Optimise teaching and learning (SO6)
OBJECTIVE DESCRIPTION
METRIC
TARGET LEVELS
RESPONSIBILITY
TIMEFRAMES
Well-functioning academic units: How will this theme contribute towards establishing well-functioning academic units?
Restructured Faculties
Policy document
Approval by Senate
DVC Academic and Research
Faculties
Improved student performance
Pass rate
Deans
Financial: What financial benefits do we wish to achieve from this theme?
Customer/stakeholder: What should our customers/stakeholders experience from this theme?
High levels of student satisfaction
Course evaluation
Satisfaction levels above 60%
Process/Technology: What internal process and/or technology changes are needed to support this them
Effective integration of student learning needs in Learning Development
An implemented plan or system
Academic Support and Development
Senate Learner Support Committee
System to proactively identify poor performing students
Reports to Faculties
Quarterly
ED Institutional Planning
Enhance QA systems for Teaching and Learning
QA Improvement Plan
Implement the Academic Workload Model
Policy document approved by Senate
Establish CAD to facilitate Academic Development, Learning and Learner Support
Implemented system
Improvement plan for WIL
Implementation of plan
Staff: How must we develop our people to support this theme?
Staff Capacity Development
Implementation of interventions

13. CONSOLIDATING AND CASCADING Scorecard Objectives at Institutional Level
THEME: Enhance research output, innovation and commercialisation (SO7)
OBJECTIVE DESCRIPTION
METRIC
TARGET LEVELS
RESPONSIBILITY
TIMEFRAMES
Well-functioning academic units: How will this theme contribute towards establishing well-functioning academic units?
Research outputs
publications
DVC Academic, Deans, ED Research Management
Technology transfer
Partnerships with industry
ED TTI
Commercialization
Patents
Financial: What financial benefits do we wish to achieve from this theme?
Grants and contracts
Revenue
Customer/stakeholder: What should our customers/stakeholders experience from this theme?
Providing solutions for industry
consultations
Process/Technology: What internal process and/or technology changes are needed to support this them
Enhance structure and capacity of TTI
Improvement Plan
TTI
Grow commercialisation
Strategy document
Research Management
Institutionalise Research Focus Areas
Policy document approved by Senate
Establish EDU
Business Plan
DVC Academic and Research
Staff: How must we develop our people to support this theme?
Grow research capacity of staff (including research support)
Implemented strategy
ED Research Management

14. CONSOLIDATING AND CASCADING Scorecard Objectives at Institutional Level
THEME: Ensure effective management of Human Resources (SO8)
OBJECTIVE DESCRIPTION
METRIC
TARGET LEVELS
RESPONSIBILITY
TIMEFRAMES
Well-functioning academic units: How will this theme contribute towards establishing well-functioning academic units?
Recruitment of suitably qualified staff
Recruitment strategy implemented
Deans, HR
Retention of staff
Retention strategy implemented
Financial: What financial benefits do we wish to achieve from this theme?
Customer/stakeholder: What should our customers/stakeholders experience from this theme?
Process/Technology: What internal process and/or technology changes are needed to support this them
Review of incentive programme
Improvement plan approved by HR Committee HR
Review of recruitment and retention strategy
Review of VUT remuneration model
IT-enabled Performance Management system
System approved as policy
University wide skills audit
Review report produced
Staff: How must we develop our people to support this theme?

15. CONSOLIDATING AND CASCADING Scorecard Objectives at Institutional Level
THEME: Improve institutional effectiveness (SO9)
OBJECTIVE DESCRIPTION
METRIC
TARGET LEVELS
RESPONSIBILITY
TIMEFRAMES
Well-functioning academic units: How will this theme contribute towards establishing well-functioning academic units?
Improved student performance
Throughput rate
DVC Academic
Improved Research performance
publications
Improved innovation and technology transfer
University-industry partnerships
Improved community engagement
Community based projects
Financial: What financial benefits do we wish to achieve from this theme?
Increase 3rd stream income
Revenue
Customer/stakeholder: What should our customers/stakeholders experience from this theme?
Satisfied “customers” (students, professions, business, industry, policy makers)
External evaluations and audits
Satisfactory to good ratings
QA Office
Process/Technology: What internal process and/or technology changes are needed to support this them
A resource allocation strategy or model
A strategy/model exists and is implemented
DVC Planning and Resources
VUT Size and Shape is revisited
A policy document adopted by Senate and Council
ED Institutional Planning Unit
Re-engineered registration process
A n improvement plan and its implementation
Registrar’s Office
Enhanced business processes
A Review Report and its implementation ?
Integrated and standardised IT systems
ED IT
Change management processes to change University culture
Implementation of interventions
Transformation Office
Staff: How must we develop our people to support this theme?