1. ... Transform young lives through Music
Team 02
VYMA
... Transform young lives through Music
TRR ARB Presentation
VYMA

2. Agenda VYMA Operational Concept Overview & Transition Strategy
Product Demo
Quality Assurance – Testing
Quality Control and Metrics
Transition and Support Plan
VYMA

3. Operational Concept Overview & Transition Strategy
Team 02
Operational Concept Overview & Transition Strategy
VYMA
... Transform young lives through Music

4. Operational Concept Overview
&
Transition
Strategy
System Purpose
VYMA is dedicated to helping young musicians feel successful through learning and sharing music
Allow Users to Register and Pay for Music Courses Online
Check Event Updates/Schedule and receive Notifications for VYMA Newsletters.
Make Secure Donations.
My VYMA(for only Members)
Shop (e-Commerce section for buying DVD‘s of concerts)
Receive Valuable Feedback/Contact Us
VYMA

5. Operational Concept Overview
&
Transition
Strategy
Organizational Goals
OG-1: Provide Faster and Efficient Online Registration and Payment System
OG-2: Ease of Maintenance
OG-3: Reducing redundancy by combining three sites into one.
OG-4: Larger Audience Outreach by the Search Engine Optimization and Google AdWords that Squarespace provides.
OG-5: Improved Security
VYMA

6. System Boundary & Environments
Operational Concept Overview
&
Transition
Strategy
VYMA

7. Transition Objectives
Operational Concept Overview
&
Transition
Strategy
Transition Objectives
Beta test to validate that user expectations are met.
Provide training to Client for future maintenance of VYMA website.
Transition the fully functional operable system to client.
VYMA

8. Operational Concept Overview
&
Transition
Strategy
Transition Strategy
Beta Testing
Verify that operational capabilities for all Win-Conditions are implemented and tested.
Provide Training
Provide basic training of Squarespace to Client.
Provide technical manual with clear instructions to maintain and modify the website in future.
Provide training to use third party services like MailChimp and Stripe with Squarespace.
VYMA

9. ... Transform young lives through Music
Team 02
product demo
VYMA
... Transform young lives through Music

10. Operational capabilities for all Win-Conditions/Requirements have been
Product
Demo
Operational capabilities for all Win-Conditions/Requirements have been
implemented and tested.
VYMA

11. Demo: Use case List for User
Product
Demo
Demo: Use case List for User
Use Cases for User(Students/Parents)
Register and Pay Online – Must Have
Make Donation – Must Have
View Announcements – Must Have
View Event Calendar – Must Have
Download Music Notes – Must Have
Give Feedback/Contact Us – Should Have
Subscribe to Newsletter – Could Have
View Roster Page – Should Have
View Video Trailers – Could Have
Buy DVD– Could Have
View all Content at single websites – Must Have
View Yearbook – Could Have
VYMA

12. Let’s see the fully-functional system in Action !!
Product
Demo
Demo: Use cases for User
Let’s see the fully-functional system in Action !!
VYMA

13. Demo: Use case List for Admin
Product
Demo
Demo: Use case List for Admin
Use Cases for Admin
Manage Registration
Cancel Registration
Issue Refund to User
Export Registered User’s Data to CSV file
Manage Programs/Orchestras
Manage Donations
Manage Announcements
Manage Events/Calendar
View Site Analytics
VYMA

14. Let’s see the Admin Control Panel in Action !!
Product
Demo
Demo: Use cases for Admin
Let’s see the Admin Control Panel in Action !!
Username:
VYMA

15. Quality Assurance : Testing
Team 02
Quality Assurance : Testing
VYMA
... Transform young lives through Music

16. Testing VYMA Quality Assurance: Testing Test Level: Functional Testing
Type of black-box testing that is based on the functionalities or the requirements to be tested.
Test Class
Erroneous Input Testing
Functionality Testing
VYMA

17. Registration System VYMA Quality Assurance: Testing
TC-01 Register and Manage via Online Registration System for Music Courses.
TC-01-01:
Check error messages when required fields are not selected on a particular music course page during registration process.
TC-01-02:
Check error messages when mandatory fields are not entered while filling Student Information Form during registration process for a music course.
TC-01-03:
Check error messages when mandatory fields are not entered while filling Payment details in Secure Checkout page during registration process for a music course.
TC-01-04:
Verify if user and admin both receive a confirmation after successful registration of a particular music course.
TC-01-05:
Check if admin can Manage and Cancel a Registration along with issuing of refund to user from Admin Control Panel in Squarespace
VYMA

18. TC-01-01 VYMA Quality Assurance: Testing TC-01-01:
Check error messages when required fields are not selected on a particular music course page during registration process.
VYMA

19. TC-01-02 VYMA Quality Assurance: Testing TC-01-02:
Check error messages when mandatory fields are not entered while filling Student Information Form during registration process for a music course.
VYMA

20. TC-01-03 VYMA Quality Assurance: Testing TC-01-03:
Check error messages when mandatory fields are not entered while filling Payment details in Secure Checkout page during registration process for a music course.
VYMA

21. Announcements VYMA Quality Assurance: Testing
TC-02 – Announcements section with notifications
TC-02-01
Admin adds a new announcement
TC-02-02
Admin configures MailChimp
TC-02-03
Only Members should be able to view the announcements
TC-02-04
Only Members should receive notifications
TC-02-05
Admin should be able to update posts
VYMA

22. Only Members should be able to view the announcements
TC-02-03
Quality Assurance:
Testing
TC-02-03
Only Members should be able to view the announcements
VYMA

23. TC-03: Make and manage secure online Donations
Quality Assurance:
Testing
TC-03: Make and manage secure online Donations
TC-03-01:
Verify error message when Donor does not select an amount for contribution
TC-03-02:
Verify error message when Donor provides an Invalid Address in Contact Info section
TC-03-03:
Verify error message when Donor does not provides Billing Address in Billing section
TC-03-04:
Verify Thank You sent to Donor after he has successfully made the Donation to VYMA
TC-03-05:
Verify Donation on Donations Page of Admin Control Panel after Donation was successfully made
VYMA

24. TC-03-01 VYMA Quality Assurance: Testing TC-03-01:
Verify error message when Donor does not select an amount for contribution
VYMA

25. Calendar of Events VYMA TC-04 Calendar of Events
TC Adding a new event to the Calendar
TC Update an existing event
TC-04-03
Non member views the event
TC Member views the events
TC Password verification for private page.
VYMA

26. TC-04-01 Adding a new event to the Calendar
Quality Assurance:
Testing
TC-04-01
TC Adding a new event to the Calendar
VYMA

27. Music Notes VYMA Quality Assurance: Testing
TC-05 Uploading + Downloading Music Notes
TC-05-01
Access Music Notes section of VYMA website
TC-05-02
Upload External Documents to Music Notes section of VYMA website
TC-05-03
Edit existing links in the Music Notes section of VYMA website
TC-05-04
Download documents from Music Notes section of VYMA website
VYMA

28. Upload External Documents to Music Notes section of VYMA website
Quality Assurance:
Testing
TC-05-02
TC-05-02
Upload External Documents to Music Notes section of VYMA website
VYMA

29. Contact Us VYMA Quality Assurance: Testing
TC-06 Contact Us + Contacting VYMA through website
TC-06-01
Check form completeness
TC-06-02
Check form correctness
TC-06-03
Check form information correctness with Gmail
TC-06-04
Check form info correctness with google drive
VYMA

30. Check form completeness
Quality Assurance:
Testing
TC-06-01
TC-06-01
Check form completeness
VYMA

31. Newsletter Subscription
Quality Assurance:
Testing
TC-07: Subscribing to VYMA news letter from VYMA homepage
TC-07-01:
Check subscribing to VYMA news letter from homepage via id
TC-07-02:
Check subscribing to VYMA news letter while making donation.
TC-07-03
Check subscribing to VYMA news letter while registering for a course.
TC-07-04
Check ‘subscription’ confirmation sent to user’s id to confirm the subscription.
TC-07-05
Check ‘unsubscribe’ to VYMA news letter.
VYMA

32. Check subscribing to VYMA news letter from homepage via email id
Quality Assurance:
Testing
TC-07-01
TC-07-01:
Check subscribing to VYMA news letter from homepage via id
VYMA

33. TC-08: Consolidate 3 websites into 1 VYMA website
Website Content
Quality Assurance:
Testing
TC-08: Consolidate 3 websites into 1 VYMA website
TC-08-01
Check if all the contents as agreed with customer got migrated from old VYMA to new VYMA website.
VYMA

34. TC-09-Roster Verification
Quality Assurance:
Testing
TC-09-Roster Verification
TC-09-01
The member should be able to log in using the password to view this password-protected page, and anyone who does not have the password should not be able to view it.
TC-09-02:
Check if the content of Roaster page at new VYMA website matches with the old VYMA website
VYMA

35. User can view trailer of the video at DVD/Shop section.
E-commerce: DVDs
Quality Assurance:
Testing
TC-10-DVDs Section
TC-10-01
User can view trailer of the video at DVD/Shop section.
TC-10-02:
User can purchase DVD
VYMA

36. Only Members should be able to view the Yearbook page
Quality Assurance:
Testing
TC-11-Yearbook
TC-11-01
Only Members should be able to view the Yearbook page
TC-11-02:
member should be able to view the link to Shutterfly containing the Yearbook
VYMA

37. Test Results 40 Test cases passed 0 Test cases failed
Quality Assurance:
Testing
Functional Testing
To test the application, we provided the required input for each of the test cases and thoroughly examined the output to verify if the outcome is same as the expected results.
Acceptance Testing
Done by our client to ensure that new system meets the user expectations and all win conditions/requirements are satisfied.
40 Test cases passed
0 Test cases failed
VYMA

38. Traffic Overview
Quality Assurance:
Testing

39. Quality Control & Metrics
Team 02
Quality Control & Metrics
VYMA
... Transform young lives through Music

40. Resolved Technical Debts
Quality Control
&
Metrics
Technical Debt Item
Resolution
Missed some form fields while building a prototype for Online Registration System as there were different form fields available for different courses.
Design separate forms for respective music courses after gathering information from all the required sources for form fields in the current system.
Announcements page should be made password-protected so that only members can access it.
Team had to re-design the Announcements Section as private page.
Integrating manual registration system with new online registration and payment system : How will the new system accommodate the users who still prefer to do manual registration for music courses?
Discussed with the client about manual registration system and resolved this issue. Client will add the manual registration forms details in the exported sheet of Online registration form from new website.

41. Resolved Technical Debt
Quality Control
&
Metrics
Technical Debt Item
Resolution
Event Calendar: Team developed and added Event Calendar on new VYMA website Homepage. Later, team identified that in current VYMA system, event calendar is under calendar Tab.
Team migrated Event Calendar from Homepage to new Calendar Tab.
Implementing and Testing Recurring Payment Option in Stripe: In current manual registration system, user can pay in installments while registering for music courses. We wanted to see if we can implement the feature with Stripe.
The recurring payments feature is not supported by Stripe. To implement this feature, a third party plug-in named MoonClerk has to be integrated. This cannot be accommodated in the client’s budget, so this feature is not required anymore.

42. Traceability Matrix VYMA Quality Control & Metrics OCD Requirement
Use Case
Test Cases
OC-1 Online Registration and Payment System
WC_4223
UC-1
TC-01
OC-2 Consolidate three websites
WC_4215
UC-8
TC-08
OC-3 Announcement Section
WC_4210
UC-2
TC-02
OC-4 Donations
WC_4227
UC-11
TC-03
OC-5 Event Calendar
WC_4212
UC-3
TC-04
OC-6 Maintain Registration Process
WC_4199
VYMA

43. Traceability Matrix VYMA Quality Control & Metrics OCD Requirement
Use Case
Test Cases
OC-7 Download Music Notes
WC_4226
UC-4
TC-05
OC-8 Roster
WC_4203
UC-5
TC-09
OC-9 Buy DVD
WC_4193
UC-7
TC-10
OC-10 Contact Us Page
WC_4202
UC-9
TC-06
OC-11 Yearbook
WC_4225
UC-10
TC-11
OC-12 Subscribe to Newsletter
WC_4283
UC-12
TC-07
VYMA

44. Recently Created Issues Report - JIRA
Metric : Quality and Customer Satisfaction
Quality Control
&
Metrics
Recently Created Issues Report - JIRA
VYMA

45. Issues created vs Issues resolved- JIRA
Metric : Quality and Customer Satisfaction
Quality Control
&
Metrics
Issues created vs Issues resolved- JIRA
Red – Issues created, Green – Issues resolved
VYMA

46. Tasks created based on Labels - JIRA
Quality Control
&
Metrics
Metric – Software Size
Tasks created based on Labels - JIRA
VYMA

47. Software Development Schedule
Project Plan
VYMA

48. TRANSITION & SUPPORT plan
Team 02
TRANSITION & SUPPORT plan
VYMA
... Transform young lives through Music

49. Transition Objectives
Operational Concept Overview
&
Transition
Strategy
Transition Objectives
Beta test to validate that user expectations are met.
Provide training to Client for future maintenance of VYMA website.
Transition the fully functional operable system to client.
VYMA

50. Transition Strategy Transition Plan VYMA Beta Testing Provide Training
Verify that operational capabilities for all Win-Conditions are implemented and tested.
Provide Training
Provide basic training of Squarespace to Client.
Provide technical manual with clear instructions to maintain and modify the website in future.
Provide training to use third party services like MailChimp and Stripe with Squarespace.
VYMA

51. Transition Strategy Transition Plan VYMA Transition the system
Host the Squarespace website on current (vyma.org) domain.
Connect the Client’s Stripe account with the Squarespace and test the same with live orders.
Connect the Client’s MailChimp account with the Squarespace and test the same with Announcement Section and Subscription functionality.
VYMA

52. Software and Site Preparation
Transition Plan
Software and Site Preparation
Software
Squarespace
MailChimp
Stripe
Preparation
Configure client’s MailChimp account with Squarespace.
Configure client’s Stripe account with Squarespace.
Host the Squarespace website on current (vyma.org) domain
VYMA

53. Operational Testing, Training and Evaluation
Transition Plan
Operational Testing, Training and Evaluation
Operational Testing
Beta Testing was done to verify that all the Win-Conditions were implemented.
Acceptance Testing was done with Client to ensure that User and Admin expectations are met.
Training
Provide Training to Client for maintaining the website in future for the following features :
Basic understanding of Squarespace.
Managing Registration and Payment System.
Managing Announcement and Event Calendar.
Managing Donation Section.
No Training is required for User to use VYMA website as system is pretty intuitive. Nevertheless, we are providing User Manual for basic flow.
VYMA

54. Operational Testing, Training and Evaluation
Transition Plan
Operational Testing, Training and Evaluation
Evaluation
During Acceptance Testing with Client, we received feedback to make minor changes in website’s content.
All the suggested changes were implemented.
VYMA

55. Transition Plan Transition Plan VYMA
Key Stakeholders and Responsibilities
Roles
Responsibilities
Date
Team
Connect client’s MailChimp account to Squarespace.
Connect client’s Stripe account to Squarespace.
Host the website on vyma.org Domain.
December 2, 2016
Team, Client
Provide Training to Client for maintaining the website in future for the following features :
Basic understanding of Squarespace.
Managing Registration and Payment System.
Managing Announcement and Event Calendar.
Managing Donation Section.
December 3-December 7, 2016
VYMA

56. Transition Plan Transition Plan VYMA
Key Stakeholders and Responsibilities
Roles
Responsibilities
Date
Team
Finish all support documents including Technical and User Manual.
December 5, 2016
Deliver the complete system. (Milestone)
December 7, 2016
VYMA

57. Required Resources Transition Plan VYMA Technical Manual User Manual
Guide to use Basic features of Squarespace.
Guide to manage Registration and Payment System.
Guide to manage Announcement Section and Event Calendar.
Guide to manage Donation Section.
User Manual
Guide for basic navigational flow and functionalities of website.
VYMA

58. Support Strategy Support Plan VYMA Squarespace Customer Support
Squarespace provides 24*7 customer support as part of its Annual Billing Plan.
Online Guide and Video Tutorials are available for all the implemented features of VYMA.
Live Chat Support is available.
VYMA

59. Project Plan
Transition Plan
VYMA

60. Thank You
Team 02
VYMA