1. Research Data,policy and infrastructure: M25 Briefing
20 March 2017
Rachel Bruce, Deputy Chief Innovation Officer,Jisc

2. EPSRC Policy Compliance
Awareness of regulatory environment
Data access statement
Policies and processes
Data storage
Structured metadata descriptions
DOIs for data
Data securely preserved for a minimum of 10 years from last use
M25 RDM Briefing

3. Concordat on Open Research Data
Principles of the Concordat on Open Research Data (July 2016) between research funders and universities:
Open access to research data is an enabler of high quality research, a facilitator of innovation and safeguards good research practice.
There are sound reasons why the openness of research data may need to be restricted but any restrictions must be justified and justifiable.
Open access to research data carries a significant cost, which should be respected by all parties.
The right of the creators of research data to reasonable first use is recognised.
Use of others’ data should always conform to legal, ethical and regulatory frameworks including appropriate acknowledgement.
Good data management is fundamental to all stages of the research process and should be established at the outset.
Data curation is vital to make data useful for others and for long-term preservation of data
Data supporting publications should be accessible by the publication date and should be in a citeable form.
Support for the development of appropriate data skills is recognised as a responsibility for all stakeholders.
Regular reviews of progress towards open research data should be undertaken.
Now need to develop the practical plans for this…
Signatories: HEFCE, UUK, RCUK and Welcome. Developed through stakeholder consultation with Jisc, universities publishers and BL. Acknowledgement of value, but it is a journey. Now we need to implement. Need systems in place, how much is this going to cost.
Open Research Data TaskForce established as part of Tickell advice to government to recommend on what’s required to make this happen with an aspiration for UK to become world leaders in research.
M25 RDM Briefing

4. Open Research Data Taskforce established 2016
To make progress on the UK’s journey to open data we need a sector led action plan. This will need to:
Assess the current state of play across HEIs, research organisations and disciplinary groups, with consideration to the international landscape.
Identify the range of options for building appropriate capacity and capability within the existing open research data infrastructure, including options for enhancements to infrastructure that might be needed, and measure the relative costs and benefits.
Establish realistic ambitions for UK open research data and set out the steps required to achieve them, including detailing how changes to the infrastructure might further these ambitions.
Consider potential costs to government and the sector.
M25 RDM Briefing

5. (Jisc) UK research data services – in development
Function
Services / projects
Policies
For funders - Sherpa Juliet
For publishers - Journal data policy registry?
Planning
For researchers - Data Management Plans: DMP-Online
For managers - Data Asset Framework
Storage
Research Data Shared Service
Framework agreements with cloud storage providers
Preservation
Framework agreement with Arkivum
Reporting
Discovery
Research Data Discovery Service
Usage
IRUS4data
Citation
(DataCite)
Community: Research Data Network, advice and guidance, innovation programmes…
Technology: network, cyber-security,
access and identity, metadata…
M25 RDM Briefing

6. Research Data Shared Service Overview
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7. A **key** requirement
The big GAP – so while there are solutions like Arkivum there is a gap in terms of curating for preservation – tools that allow file format identification, metadata and the creation of archival information packages – data integrity and even emulation …people haven’t got to deal with this yet , perhaps also the what to keep question.
M25 RDM Briefing

8. Research Data Shared Service Timeline
Milestones
- Support consultancy work begins
-Supplier Framework selected
-Alpha Development
-Alpha service tested and reviewed
Business case decision
-If go then begin transition to production service
-Requirements - HEI Pilots Selected
-Procurement commences
-Beta Development
-Feedback on Beta Service
Apr 2015-Dec 2015
Jan 2016 – Oct 2016
Oct June 2017
Jul 2017-Sept 2017
Oct 2017-Apr 2018
-Institutional survey
-HEI and supplier workshops
-Pilot HEI selection process
-Detailed HEI requirements and technical architecture
-Contracting commences
-Development Phase
-Contact additional early adopter HEI’s and promote Beta Service
-Business planning and Begin Business Case
-Market Research and Consultation
-Beta to production planning
-Promote service to institutions
-Start on next phases
one or two questions
M25 RDM Briefing

9. Profile of respondents by Institution
The survey gathered a total of 1,185 responses.
Response rates – Plymouth 12.4%
Cambridge – 11%
Lancaster – 10.3%
St Andrews – 15%
RCM – 33%
Mixture of career stages – 38% Postgrad students, but good mix of postdocs, lecturers, profs
M25 RDM Briefing

10. Top 10 types of digital research data
SOPs, genomic data, videos etc
M25 RDM Briefing

11. Sensitive research data
“It would be helpful to clarify the rules for storing anonymised data on cloud services. My departmental rules say this is never OK, however this seems to contradict University rules.”
M25 RDM Briefing

12. Location of research data
Professors vs. PGR Students
Charts represent locations where at least SOME data is stored.
All the same across career
M25 RDM Briefing

13. University services to support RDM
“Support is woeful in the university currently, in particular long-term data archiving is critically required. Most of my non-current data is rotting on CD's and hard-drives.”
M25 RDM Briefing

14. Conclusions Filling a gap Advocacy Public datasets Uptake of RDM
75% of respondents look first to their institution to preserve their data
Advocacy
Only 16% of respondents are currently accessing university RDM support services
Public datasets
>70% recognise that research is a public good and should be publicly released
Uptake of RDM
Only 40% of respondents have a Research Data Management plan
Metadata
Only 18% of respondents say they follow established metadata guidelines
Sensitive data
41% of respondents have some form of sensitive data
06/09/2016
Jisc Shared Research Data Pilot Meeting

15. Service MVP (Alpha)
Note it is data as a top line BUT our solution WILL meet text requirements hence the OA / REF one here.
M25 RDM Briefing

16. Service MVP (Beta)
Some of the important issues and requirements that will be addressed in beta is the service approach to managing large datasets and storage and access management for sensitive datasets.
The beta phase also covers significant development and improvements to the user experience and integration with additional institutional systems such as HR, finance and ethics.
M25 RDM Briefing

17. Pilot MVP Components RDSS Component Offer
Number of Pilots Requiring (total =17)
RDSS Repository 14
RDSS Preservation 17
RDSS Reporting
14 (TBC)*
RDSS Storage 16
* Under review as additional reporting options may be available, also differing offers from full dashboard/analytics to API only. Further discovery work is underway.
M25 RDM Briefing

18. Data Model https://github.com/JiscRDSS/rdss-canonical-data-model
M25 RDM Briefing

19. Researchdata.network
M25 RDM Briefing

20. Find out more Blog: https://researchdata.jiscinvolve.org/wp/
Research Data Network:
Shared Service web page:
Github
Image credits: bRNDtF-75WVnY
Blog
Research Data Network
Risk
Shared Service Web page
M25 RDM Briefing

21. Research Data Network – June 2017
When: 27th to 28th June 2017
Where: York
Cost: Free!
Registration now open
More information on the RDN website
#JiscRDM
Current themes include:
Updates on RDSS Pilot
Research Data Discovery
Business case and costing
European Open Science cloud
RDM Policy
Research Data reuse
DMPs
RDM Maturity models
Sensitive data
Text mining
FAIR
Posters
Birds of a feather sessions
Image: “Shouting/Shout” by Sebastianer Berg, Used under the terms of a CC-BY-2.0 licence

22. Thank you for listening Rachel Bruce
M25 RDM Briefing
Thank you for listening
Rachel Bruce
@rachelbruce
Except where otherwise noted, this work is licensed under CC-BY-NC-ND